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Header information

This information makes up a first level for the selection criteria that are used according to the case to restrict the picking list for the supplier orders or the inter-site/inter-company shipments.

Receiving site

The site code is initialised by default to the purchase site code associated with the connected user. A selection window, accessible by right button, is used to choose a site from amongst those sites authorised for the user. There is no restriction on the sites, notably to authorise the receipt of the products that are not managed in stock at sites that do not have a warehouse role. This can be the case for example for miscellaneous supplies such as stationary.

At this stage it is possible to activate the Selection of orders and the Shipment selection sections of the left list that are used to choose the orders to shipments to be processed. It is then possible to enter the returns, using the Picking criteria function accessible from the Options menu in the tool bar or by entering more information in the receipt header, the additional filters to restrict the choice of orders or shipments proposed.

Inter-site/inter-company indicators

After entry of the site, the Inter-site tick box is used to indicate that the receipt will concern an exchange of goods between two sites identified by the system or a classic supplier receipt. At this instant the picking left lists are automatically active.

If the entered supplier is of the type inter-site, this box will not be automatically ticked. It will be automatically ticked and will no longer be accessible once an inter-site or inter-company shipment has been selected. This functioning is used notably to manage the supplier orders between the two sites that are not identified as inter-site.

If the entered supplier is a classic supplier, the inter-site tick box will automatically deactivated.

To be able to carryout the supplier receipts of this type it is necessary to have previously assigned the roles to the different site setup :

The supplier at the origin of the receipt must define a sales site (Management tab in the supplier record, the inter-sites box will be ticked and a sales site will need to be associated with this supplier. It is advised that for readability reasons to associate a supplier code with the site code).

The receiving site must identify a delivery address (receiving site on a customer shipment address) for a customer identified as a purchase site.

A supplier receipt is automatically considered as being of the type inter-sites or inter-company if the supplier is identified as being a site. The difference being made on whether or not the supplier site belongs to the same legal company as the receiving site. If the sites belong to different companies, the receipt will be considered as inter-company, otherwise it will be considered as inter-site.

NB : If the receipt is of the type inter-company, the inter-site tick-box will also be activated. This is equally valid for all the purchase documents.

This being the case, the receipt will be processed in the classic manner in such a way that it will not be possible to enter an invoice for the inter-site type receipts. This possibility will however be offered to inter-company type receipts.

The creation of such a receipt, in addition to the effective update of the stock (by increasing the physical stock) and the entry of the receipt movement in the stock journal, the update of the stock totals In transfer (for the site that has carried out the expedition) and In transit for the receiving site.

When a receipt of this type in entered, it can be the object of a supplier return at the shipment site at the origin of the receipt.

During the receipt of a sales shipment of this type, the stock information us automatically picked up from the customer shipment (lot, sub-lot, serial number).

Receipt number

The receipt number is displayed after the creation of the receipt on the basis of the sequence number counter associated with the receipt document. Except if the entry of this sequence number is manual, in which case it is entered manually. In the case of an inter-site receipt, there is the possibility to define another sequence number counter to identify them.

Due date

The receipt date is initialised by default to the current date. This date is then taken as the posting date to generate the stock movements during the creation of the receipt. A check will be carried out with respect to the periods file in order to ensure that the movement can be carried out on this date (Stock closure concept). In addition, it is possible to enter a earlier receipt date than the current date to enter a receipt that could not be entered on the system on the day of the physical receipt. On the other hand, it is not possible to enter a date that is later than the current date. Once the receipt is created and the stock movements carried out, it remains possible to modify the receipt date, but the associated stock movements will not be updated. A message will warn the user.

Supplier

This is the supplier at the origin of the receipt. When this information is entered, the selection lists concerning the inter-site / inter-company orders and shipments can be subject to receipts are restricted to those concerning this supplier.

From this field is it possible to :

Select a supplier from the list of active suppliers.

To access the supplier record, according to the user authorisations and to create a supplier if necessary.

Supplier delivery note

This is the non-mandatory free text field where the user can indicate the supplier delivery note number. A non-blocking check is carried out on this information to verify that the delivery number does not already exist for this supplier on another receipt.

When the receipt comes from an inter-site / inter-company shipment, the shipment number of the origin is entered and the field is no longer accessible. If two shipments of this type have been selected, the field then becomes modifiable and it is re-initialised with an empty value.

Supplier delivery note date

By default this date is initialised to the current date. It can be modified by the user to enter the date of the delivery note mentioned on the supplier delivery note accompanying the goods.

When the receipt comes from an inter-site / inter-company delivery, the delivery note date is initialised by the delivery date of the inter-site / inter-company shipment and the field is no longer accessible. If two deliveries of this type have been selected, the field becomes modifiable and it contains the current date.

Currency

The currency proposed by default is that associated with the supplier entered in the receipt header. It remains modifiable provided no receipt line has been entered. The direct receipt lines inherit this currency. On the other hand the receipt lines linked to an original document inherit the currency code from this document.

From this field it is possible to directly enter a currency code whose existence is controlled in the currencies table or to use the contextual button :

To select a currency from the table.

Create according to the user authorisations a currency code in the table.

Exchange rate type

The exchange rate type proposed by default is the exchange rate type associated with the supplier at the origin of the receipt. An exchange rate type is used to determine a rate for the currency in the exchange rate table taking into account the receipt date or the original order date (see thePTHCURDAT parameter). This information is used on a receipt to determine the prices and discounts, in the case or a direct receipt, as a function of the price lists authorising the conversion between the currencies and to value the receipt into stock of the receipt if the valuation mode of the Product-site is Order price.

This information remains modifiable whilst no receipt line has been entered. If the currency is equal to the company currency, the exchange rate type will not be accessible since it will have no influence in this context.

Dock location

Defined here is the dock type location to be used by default for the receipts to stock to be carried out. A selection window is used to choose the dock type locations defined in the receiving site. A dock type location is used to carryout a rapid entry of a receipt without having to specify the stock detail information. The mandatory information in this case for the products managed in stock are the receipt unit, the quantity and the stock status.

Receipt lines

The receipt lines can come from an order, and shipment request or an inter-site / inter-company shipment and :

Be automatically initialised from the order lines selected in the picking window.

Be automatically initialised from the shipment lines selected in the picking window.

Can be entered manually. In this case, it will be necessary to manually specify the order number and the line number concerned.

The receipt lines can be direct and in this case it will be necessary to manually enter the necessary information.

The information present in the receipt line is as follows :

Order N;

When a supplier receipt must be carried out with respect to an original order, without using the order selection window, entered in this field will be the number of the target order.

The contextual button is used to select an order from amongst the reduced list for the supplier. If necessary it is also possible to access via tunnel to this order. Once the line is entered, it is no longer possible to access this information. If the user wants to access the original order by tunnel, it will be necessary to use the right button on the receipt line.

The order number is not mandatory if the PTHDIR parameter authorises the entry of direct supplier receipts.

As a function of the receipt transaction used, it is possible to transfer the order number and line number to the end of the receipt line. In this case, they will no longer be accessible but will continue to be loaded. The selection of the orders can then only be carried out by using the left list.

Line

A receipt line can involve only one order line, it will therefore be necessary to enter this line number if the order number has been entered. A contextual button is used to select one of the chosen order lines.

Once the order line is entered, certain fields will be automatically initialised as a function of the information entered at the level of the order line. It remains possible to modify certain fields and/or to enter additional information.

The order line number is not mandatory if the PTHDIR parameter authorises the entry of direct supplier receipts and if no order number has been entered.

Product

This information is mandatory. This is the product code for which the receipt will be entered. It will be automatically entered if an order line or a shipment line has been chosen and it will no longer be accessible in this context. It will no longer be possible to access this field once this line is entered.

There is the possibility from this field to :

Select an active product.

To access the product record, as a function of the user authorisations and to create a product if necessary.

Description

This is the description translated into the supplier language. This description will be transferred with any modifications to the supplier invoice.

When the receipt comes from an order or a shipment, the translated description will be inherited from the line of origin.

This description will be printed on the internal delivery note.

There is the possibility to access the product record using a tunnel from this field.

Std description

This is the description entered in the product record. This description will be transferred with any modifications to the supplier invoice.

When the receipt comes from an order or a shipment, the standard description will be inherited from the line of origin.

There is the possibility to access the product record using a tunnel from this field.

Unit

In the case of a receipt coming from an order or a shipment, the receipt unit proposed by default will be the unit entered in the document of origin. In the case of a direct receipt, the unit proposed will be the purchase unit for the supplier or the purchase unit if the Product-supplier record has not been defined.

It is possible to modify the receipt unit proposed. The contextual button proposes the list of units grouping the stock unit, the product packing units, the product purchase unit and the different units proposed for the supplier.

Additionally it is possible to enter on the same receipt line using several different units. For this it is necessary to detail the line in the Enter quantity detail window. This window opens automatically if stock information is missing from the line entry. When this is not the case, it is necessary to open using the right button on the receipt note line. If a receipt line is distributed over several different units, the unit field for the document line is loaded with the stock unit.

Once the receipt is entered and the stock movements carried out, it will no longer be possible to directly modify this information. It will be necessary to use the Modification of receipts function.

Quantity

This field corresponds to the quantity received in receipt unit. The quantity proposed by default, in the case of a receipt coming from an order or shipment, corresponds to the totality of the ordered or shipped quantity. It is possible to modify this quantity.

When the receipt line has as its origin an inter-site / inter-company shipment line, there is the possibility to book less than the shipped quantity. A warning message will signal this. In this context this can signify two things :

The shipment is partial because the goods will be entered over several receipts or because the entry of the receipt is not completely finished.

The shipment is partial because it is an error in the entry of the original shipment or because the goods were stolen or lost.. In this case it will be necessary to carryout a corrective action at the shipment site.

In this context, there is also the possibility to receipt more than the expected quantity. A warning message will also signal this. It is probably due to an error on the original shipment. As a consequence it will then be necessary to correct it.

In no case, will it be possible to access the close field in the receipt line in this context.

When the receipt line has as its origin an order line, there is the possibility to receipt less than the ordered quantity. The management of the balance will then depend on the POHCLE parameter and the product record (for the tolerance). The user can, as a function of the value given to this parameter as as a function of the transaction used, decide to manually close the balance. There is also the possibility to receipt more than the ordered quantity on the condition that the RCPORD parameter authorises it. A warning message will however be displayed to warn the user.

Note : If the receipt comes from a shipment request and only part of the request is booked in, this will automatically be split and the new request generated will/will not be closed as a function of the closed balance value calculated on the receipt line.

Once the receipt is created, it will no longer be possible to modify the receipt quantity for the products managed in stock (the stock movements having been carried out). It will be necessary to use the Receipt modification function accessible by right click on the receipt line. On the other hand, it is possible to directly modify the receipt quantity for products not managed in stock.

UOM/STK Coeff

This is the conversion coefficient between the receipt unit and the stock unit. This information is accessible for the packing units, on the condition that the parameterisation authorises it (see the packing unit in the grid in the Units tab in the Product record), but is not accessible for other units (purchase unit for the product, Purchase unit defined for the supplier, Packing unit for the supplier).

If the product is of the type sub-contract, the conversion coefficient between the receipt unit and the stock unit will never be modifiable.

STK

It is the stock unit of the product entered. This information is not modifiable.

Quantity STK

This quantity corresponds to the quantity in stock unit after conversion of the receipt quantity in stock unit by application of the conversion coefficient between the receipt unit and the stock unit. It is not possible to modify the receipt quantity in STK except for the units where the coefficient can be modified. In this case the receipt quantity in receipt unit will be adjusted.

Disputed quantity STK

This information is only accessible for the products not managed in stock. It is used to enter in stock unit the receipt quantity that does not conform. This quantity can be used in the supplier returns (see the PRTNQTY parameter) and in the supplier invoice control entry (see the PIHQTYAQR parameter).

Submitted to quality control

This information is not accessible. It specifies if the status of the product can be in another status other than the status to be controlled. The management of the quality control can take the place of the management rule associated with the movement type Supplier receipt defined for the product category.

This item can take three values :

No control : in this case, the statuses authorised and the value of the status proposed by default depend on the stock management rule associated with the movement type Supplier receipt.

Non modifiable control : in this case, the only authorised statuses will be those belonging to the group of statuses to be controlled. The management rule will only be used if it defines the sub-statuses of the status group to be controlled and the default status will be used if it corresponds to a status to be controlled. In the opposite case it is the Q status that will be proposed by default.

Modifiable control : in this case, all the statuses authorised by the stock management rule associated with the movement type Supplier receipt can be chosen. On the other hand, the value proposed by default will be the status to be controlled. If the default status of the management rule does not correspond to a status to be controlled, it is the Q status that will be proposed by default.

An analysis request will only be generated in the management rule defines the generation of analysis requests during the receipt of products with the status Q*.

This information is initialised in the following manner :

If a Product-supplier record exists for the product to be booked in, then this information is initialised by the value entered in this record.

If the Product-supplier record does not exist for the product being booked in, then the value defined for the product in the Management tab in the product record (Quality section) will be used.

Special feature concerning receipts arising from an order : at the level of the order line, there is the possibility to modify the rule for submission to control, if the Product-supplier or Product rule is not Non modifiable control. In this case, it is the value entered on the order line that is used.

Stock information

As a function of the product configuration, certain stock characteristics will need to be specified. These characteristics are the following :

The Status. This is the quality status of the product.

The location type and the location if the product is managed by locations.

The internal lot.

The number of Sub-lots and the Sub-lot number. The final sub-lot is calculated if several sub-lots are specified and if they are consecutive (this information cannot be modifiable).

The supplier lot.

The serial number if the product is subject to serial numbers. The final serial number if several serial numbers are involved in the receipt and if they are consecutive (this information cannot be modifiable).

The order price. This is the stock value associated with the receipt movement.

The movement description. This is a description that will be entered in the stock journal.

At the end of the receipt line, a window for the entry of the stock detail may open automatically if all the stock information has not been entered or initialised. It is then necessary to enter this in this detail screen.

Other than the product stock characteristics, a certain number of rules affect the stock receipts. For a supplier receipt these rules can be describes in a general manner, see the Stock management rules, for the Supplier receipt. These rules can also be refined by the Product categories or by the product categories defined for the sites. A rule for the receipt of stock can also, if necessary, be defined by the Product categories for a movement type (see the definition of the movement code in the parameterisation of the Receipts).

Different cases will be considered as function of whether it is a direct receipt or an order receipt or a receipt with an origin of an inter-site or inter-company shipment line.

Direct receipt or receipt coming from an order :

In the case of a direct receipt or receipt coming from an order, certain information will be automatically initialised whist other information must be manually entered.

The status : It will be initialise with the default status defined by the management rule assigned to the movement type Supplier receipt. If no status is specified in the rule no value will be proposed. In addition, if the product is managed with modifiable or non-modifiable quality control the authorised statuses and the statuses proposed by default will then also depend on this rule ( see the Submit to quality control previously described).

The status is not mandatory in the receipt line, but if it is not entered, the stock detail window will automatically open at the end of the line so that a status can be specified. In certain cases, the user may intentionally choose not to enter the status in the document line, because the goods that are booked in are of a different quality and a breakdown is necessary. It will then be necessary to enter the breakdown of the statuses in the stock detail window. If an $ appears in this field at the end of the entry of this field in the document line, it signifies that different statuses have been assigned and that a sub-detail on the stock lines exists.

As a function of the management rule used for the movement type Supplier receipt, there is the possibility, by parameterisation, to generate an analysis request during the receipt to stock of the goods if the status of the goods has the status to be controlled (Q*).

The location type and the location : if the product is managed by location, a default location will be initialised as a function of the management rule assigned to the movement type Supplier receipt and as a function of the locations parameterised in the Product/site record. The semantic identifying a location category is used to associate it in the Product-site record with a location type and a potential location. The location type and the location defined in the Product-site record can make reference to a group of location types and/or locations if the wildcards (?,*) are used in their definition (see the Location types and Product-site). In the case of certain location types their assignment will also depend on their availability or their capacity (fill management). This information can potentially be modified if necessary.

If the receipt transaction allows it, a location of the type dock can be entered in the receipt header. If this is the case, it will be this location that will be systematically proposed by default. The locations of the type dock are not proposed in the selection if the return transaction does not specify receipts to dock.

In certain cases, the user may intentionally choose to not enter the location type and/or location because the goods to be booked-in will be distributed across different stock locations. The user will then enter the distribution in the Stock detail window. If a $ appears in these fields at the end of entry, it indicates that different location types and/or locations have been assigned and that a sub-detail exists for the stock lines.

From the Location type field, the user can use the contextual button to :

Select a location type.

Access by tunnel the location types table if the user authorisations allow it.

From the Location field, it is possible to use the contextual button to :

Select a location.

Access by tunnel the location table if the user authorisations allow it.

Access by tunnel to the Location occupation enquiry if the user authorisations allow it.

Access by tunnel to the Dedicated locations enquiry for the product if the user authorisations allow it.

The supplier lot :if the product is managed by lot, it is possible during a receipt to enter the original supplier lot if it is known (no specific control is carried out on this information if this is neither an internal lot nor can it be associated with a single supplier lot).

A selection window is used to choose the supplier lot from amongst those known (having been the object of a receipt).

If several supplier lots must be entered, the user enters nothing in the receipt line, it will be necessary to enter them in the stock detail window. On exiting the stock detail window, a $ will be displayed in this field to indicate the presence of sub-detail linked to this information.

The Lot : If the product is lot managed, different cases are possible as a function of the lot management rule associated with the movement type Supplier receipt and as a function of the product lot management rule.

If a product is not lot managed, the Lot and Supplier Lot columns are not accessible.

If a product is managed with mandatory or optional lots, the access to the lot field depends on one hand to the parameterisation of the receipt transaction used and on the other to the management rule Supplier receipt defined in the category of the product or in the stock management rules.

In fact, it is possible to specify at this level that the lot will not be entered, that its entry is free or that the lot can be entered on the condition that it is a new lot.

In addition, it is possible to allocate a default value to a lot. In this case several choices are also offered. Never initialise the lot or initialise the lot with a document number (initialisation with the document number is not visible during the entry if the receipt number is automatically allocated at the creation, it is given a blank value). If the lot number is not entered in the lot field, the document number will be written in the lot field at the posting of the receipt. It is also possible to choose to initialise the internal lot with the supplier lot previously entered.

At the end of the entry, if no lot number has been allocated, several cases can arise: Either the management rule for the movement assigns the document number, or the system will use the lot sequence number counter for the product to assign a new lot number. If no sequence number counter for the lot has been specified for the product and the lot is mandatory, then a blocking message will be returned to the user.

A specific case exists for products managed with optional lot : This product type allows the entry of a blank lot field. In this case, it is necessary to enter the lot field by calling the function accessible by right click in this Blank lot context. At this time, the saving of the document, the sequence number counters or the document number are not used. This management method is thus incompatible with a management rule that does not allow the entry of an internal lot number.

The grid shown below, summarises the impact of the parameterisation of the management rule for the movement type Supplier receipt in the management of the mandatory lot during the entry of a direct receipt or one coming from an order line. In the case of optional lots, there is a supplementary function available by right click on the lot field allowing the user to leave the lot number blank.

Using the right click on this field there is the possibility to :

Select a lot number from amongst the list of lots declared for the site. If the product is managed by lot and sub-lot, the sub-lots also appearing in the selection window. The choice of a lot and sub-lot serves to fill the lot and sub-lot fields.

Identify the manner in which the lot will be calculated, when this is not assigned, by theLot info function (Blank lot, Sequence number counter for the lot or the document number).

Additionally it is possible to enter on the same receipt line several different lots. For this it is necessary to detail the line in the Enter quantity detail window. This window opens automatically if stock information is missing from the line entry. When this is not the case, it is necessary to open using the right button on the receipt line. If a receipt line is distributed over several different lots, the corresponding field in the document line is loaded with the $ character.

The sub-lot :If the product is managed by lot and sub-lot, it will be mandatory to specify the sub-lot number associated with the internal lot for a receipt. This entry is not mandatory at the level of the receipt line because it can be necessary to break down the stock detail lines or to have several sub-lots to enter.

By default, the system will propose the sub-lot number 00001 if no sub-lot number has yet been assigned for a lot in the process of entry. Otherwise, the next sub-lot number will be be proposed as an increment of the last sub-lot.

It is possible in certain cases that the system does not propose the next sub-lot because the last sub-lot corresponds to a character chain that cannot be incremented (e.g. AAAAA).

There will still be the possibility however to enter a sub-lot code that does not correspond to the proposed sub-lot. Potentially, it is possible to enter a sub-lot that is already allocated to the lot.

It will be possible at the receipt line level to enter a number of sub-lots corresponding to the number of receipt units. If a number greater than one is entered, the system will automatically calculate the sub-lots to be allocated starting from the sub-lot code entered (in this case the stock detail window will automatically open in order to validate the distribution calculated by the user). The final Sub-lot number will then be displayed. If a $ is present in the two Sub-lot columns, it will signify that the stock detail for the Sub-lots entered are not consecutive. At the level of the line detail, there will be the possibility to define as many sub-lots as there are stock units.

If a single sub-lot is required, the final sub-lot number will be identical to the starting sub-lot number.

from this field, there is the possibility using the right click to calculate the next Sub-lot number by incrementing the last Sub-lot number known by the New function.

Serial numbers: If the product is managed by serial numbers on receipt/issue, it will be mandatory to enter, before saving the receipt, one or more serial numbers as a function of the receipt quantity (this entry is only mandatory in the stock detail window). A check will be carried out to verify that the number entered is not already in stock (a serial number being considered as unitary and not divisible).

When several serial numbers are in a receipt, the final number will contain the last number in the series. On the condition that the numbers are consecutive. If not a $ will be displayed in the two fields to specify that the numbers in the receipt are not consecutive. It will be necessary to use the stock detail window to view all the serial numbers.

From this field there is the possibility using the right click to select the serial numbers known to the system and which are no longer in stock (this function is also available for the serial numbers managed only on issue).

Receipt arising from an inter-site delivery :

In the case of a receipt arising from an inter-site delivery, the most of the information will be automatically initialised from the stock information from the line of the original document, other information must be entered manually or will be initialised as a function of the parameterisation associated with the receipt movement type Supplier receipt.

The status : It will be initialised with the status of the delivery if the status is authorised by the management rule assigned to the movement type Supplier receipt (see the authorised Statuses and Sub-statuses). If the status of the shipment is not authorised by the management rule defined for the receipt or if the quality control is not modifiable, then the default status for the management rule will be used (if it also corresponds to the rule concerning the quality rule).

The location type and the location :the functioning is identical to that for the direct receipts or issued for an order..

The supplier lot : This information is not accessible in this context and this is irrespective of the management rule associated with the category of the product. The supplier lot proposed is the lot coming from the original shipment.

The internal lot : This information will not be accessible in this context on the receipt line. If the receipt involves a shipment that only references a single lot number, this will be displayed on the line. If the document of origin references several lot numbers this will be indicated by the presence of the $ in the lot field. If the shipment is multi-lots and that the receipt only concerns part of the shipment, the choice of the lot will be made via the stock detail screen (by deleting the lines that are not required). Same remarks as those concerning the management of sub-lots.

The serial number : This information in not accessible in this context in the receipt line. If the serial numbers of the shipment line are consecutive they are displayed on the receipt line. Otherwise, the $ sign will be displayed in the two fields to indicate that the numbers in the receipt are not consecutive. If the document of origin contains several serial numbers and the receipt only concerns some of these numbers, it will be necessary to access the stock detail window to choose the required numbers. Only the serial number from the original shipment line can be chosen. The serial number selection window will only propose the serial numbers from the original document line.

Note concerning the entry cycle for the creation of a receipt :

At the time of creating a receipt line by selecting a shipment line and that several stock detail lines are generated, the stock information cannot be modified except via the use of the Stock detail. Same remark for the modification of a line for a direct receipt or a receipt arising from an order (provided the receipt has not been created). Only the following information remains accessible : Unit, Quantity, Coefficient, Unit price in the order and Movement description.

When a single stock detail line exists, the information remains modifiable on the receipt line for a direct receipt or a receipt coming from an order. For a reception having as its origin a shipment, only the information concerning the Status, the Location type, the Location, the unit price of the order and the Movement description will be modifiable.

If the quantity is modified on the receipt line and several lines exist in the stock detail, then the detail window will open automatically to allow the choice of the line(s) impacted by this modification.

If the quantity on the receipt line is increased and only one stock detail line exists, then the detail window will automatically open to make it possible to specify that the additional quantity concerns the same detail line or another detail line.

If the quantity is decreased in the receipt line and only one detail line exists, the stock window will not open.

Note concerning the management of the coefficients and the receipt units :

When the receipt has as its origin a shipment, the units used to carryout the stock movement will be by default those of the shipment. Thus if a shipment had as its sales unit Carton, but the associated stock movement in made by individual unit, the unit used by default to carryout the receipt to stock will be the unit. The receipt line unit itself will be the same as the shipment line unit (on the condition that this unit is defined for purchases).

It is possible to modify the conversion coefficient between the receipt unit and the stock unit. If this modification has taken place not on the receipt line, but in the stock detail window, the modification of the coefficient will be copied to the receipt line. Except if in the stock detail window other units are used or if the lines with different coefficients are entered and that the quantity entered does not correspond to the quantity on the receipt line. In this case the receipt line unit will be replaced by the stock unit to ensure a conversion with the units used to carryout the receipt to stock.

Note concerning the receipt of shipments will shortages ;

It will not be possible to carryout a receipt for a shipment lines only missing products. It will be necessary to have previously entered the stock information in the original shipment. A message will be displayed to highlight the problem.

If the receipt concerns a shipment line concerning the shortages and the identified stock lines, only the quantities corresponding to the identified stock lines will be proposed on the receipt lines. It will then not be possible to modify the receipt quantity above the quantities identified during the original issue. If the receipt concerns a shipment with packaging that cannot be decimalised, the unit proposed will then be the stock unit.

Closure

This information is only accessible when the receipt line concerns an order line or a shipment request and when the POHCLE parameter authorises it. This information is used to close the balance to be received on the order line concerned.

If the receipt comes from a shipment request and only part of the request is being booked in, this will automatically be split and the new request generated will/will not be closed as a function of the closed balance value entered on the receipt line.

Gross price

This field is used to determine the unitary price of the product. This price is expressed in the receipt unit.

When the principal information for the line necessary for the determination of a price list is entered, a price list search process is automatically carried out. The objective of this search is to recover :

the gross price as well as the associated reason,

the charges and discounts in percentages or in amounts to be applied to the line level as well as the associated reasons.

If the search is not successful and the PURPRICE parameter is set to the value Yes for the receiving site company, the standard cost will be used to value the gross price (if it has been defined for the product).

When the entered price is null, a message appears to request confirmation.

From this field, a contextual button is used :

To view the price lists.

To view the associated reasons for the gross price as well as the different charge and discount fields.

To view the list of the last 10 order prices.

Re-initialise the price by requesting a new price list search to revise the prices and discounts.

To have available a detailed explanation describing how the net price is obtained from the gross price and the different discounts and charges.

When the receipt comes from an order or an inter-site/inter-company shipment, the gross price and the discounts are initialised by the prices and discounts on the order line or the shipment (if it is a direct inter-site/inter-company shipment) and is not accessible. This information will be used during the creation of a supplier invoice or an invoice to be received to value the invoice.

Discounts and charges

The different discount and charge fields that appear at the level of each receipt line are determined via the structure code associated with the supplier in their record. The values contained in these fields come from the price list search and can be modified if the associated reason allows it (or if the reason value given to the UPDPRIPUR parameter allows it).

The contextual button is used to view all the reasons associated with the price and discounts and to modify, if necessary, the reasons assigned to each of the columns.

Net price

This is the unitary net price for the receipt line calculated from the gross price affected by any discounts and charges. This information is not accessible.

Ex-tax line amount

This is the unitary Net ex-tax price multiplied by the receipt quantity. This information is not accessible.

Currency

When the return comes from an order line or a shipment line the currency code is initialised by the currency from the document of origin. When this is a direct receipt line, the currency code is initialised by the currency in the receipt header corresponding to the supplier currency. This information is not accessible. The prices for the receipt line are expressed in this currency.

Matching coefficient

This information is initialised by the matching coefficient entered in the Product-supplier if it has been defined. If not it will be initialised with the value 1.

The matching coefficient is used to impact the order price of the receipt by including the charges known in advance by approximation. The calculation is carried out in the following manner :

Receipt price = Purchase price * matching coefficient.

During the receipt of the supplier invoice, the matched charges impacting on the stock can be adjusted by the real charges found in the supplier invoice if the valuation method for the product allows adjustments and if the PIHCPR parameter also authorises it.

Unit price of the order

This is the unitary amount by stock unit that can be used to value the stock (if the valuation method for a supplier receipt is Order price). The valuation method for the stock is defined by product category or by product category as a function of the warehouse site.

It can also be parameterised by movement type. This information can be manually modified if required, if the transaction authorises it. This information can also be viewed in the stock detail window.

The order price is initialised in the following manner :

If the receipt line does not concern an inter-site shipment (the inter-company shipments are calculated in this manner) then the order price is equal to the net price of the shipment line converted in the company currency by using as exchange rate type the date defined in the PTHCURDAT parameter and as the exchange rate type the exchange rate type in the receipt header.

If the receipt line has as its origin an inter-site shipment line, then the order price, then the order price will be initialised by the stock issue price of the shipment of origin.

Movement currency

This information is not modifiable. This is the currency in which the stocks are valued. This is the accounting currency for the company. The unitary price for the order is expressed in this currency.

Movement description

This is a free text that will be inscribed in the stock journal for each receipt line movement. This information is also modifiable in the stock detail window.

Movement group

This is statistical information that will be picked up by the stock movements associated with the receipt line. This information is controlled bymiscellaneous table number 9 and can be initialised by the receipt transaction used.

The contextual button is used to :

Select a movement group from the list.

Access the movement group table as a function of the user authorisations.

Project code

It is possible to enter a free code or a project code defined in the Project object in the Commercial actions module. In this latter case, the user has two possibilities to enter such a code :

The first contextual menu Selection is used to select a project from the selection list containing all the projects defined in the Project object.

The second contextual menu Projects is used to directly access the Projects object, according to the user authorisations and to carryout a selection.

If the receipt arises from an order line and this order line has a project code, the project code for the receipt will be initialised to this project code.

Account

The presence of this information depends on the transaction parameterisation.

This is the account that will be transferred to the purchase invoice control. This account is loaded by default as a function of the account present in the order line that is the source of the receipt line or for the account determined by the automatic journal PORD in the case of a direct supplier receipt or when it is linked to an inter-site or inter-company shipment.

If the account is not entered, the analytical nature will not be initialised and will not be accessible.

The contextual button is used to :

Select an account from the list of authorised accounts.

Access the accounts tables if the user authorisations allow this.

Analytical nature

The presence of this information depends on the transaction parameterisation.

This is the nature that will be transferred to the purchase invoice control. This nature is loaded by default as a function of the nature present in the order line at the origin of the receipt line. In the case of a direct receipt or arises from an inter-site or inter-company shipment this information will be initialised by the automatic journal PORD from the nature associated with the account previously entered.

When the nature is explicitly associated with an account and this account has been entered previously, the analytical nature will not be accessible in this case (see the general accounts). It will not be accessible and will not be initialised if the account is not tracked analytically.

At the time of modification of an analytical nature, a certain number of checks must be carried out to verify the validity of the nature:

Existence of the nature

Coherence of the nature (Nature sort, nature mandatory)

The nature is reserved for a site, a company or a group of sites

The receipt date is outside the limits of the nature validity dates

The user does not have access rights for this nature

The nature is prohibited with the dimensionsNature/dimension prohibitions)

The contextual button is used to :

Select an analytical nature from the list of authorised natures.

To access the analytical nature tables if the user authorisations allow it.

Purchase type

The presence of this information depends on the transaction parameterisation.

The different purchase types are : Purchases, Fixed assets and services. When the receipt line arises from an order line, the purchase type will come from the order line. In the case of a direct receipt or where it is linked to an inter-site or inter-company, the purchase type will be initialised as a function of the tax posting associated with the GL account entered previously.

If the receipt line is the object of purchase invoice control, the purchase type will be transferred to the invoice line.

Analytical dimensions

The presence of this information depends on the transaction parameterisation.

During the entry of a receipt line, the analytical axes are initialised as a function of the Dimensions by default code PTD . If the receipt line arises from an order line, the analytical axes are then loaded by the analytical dimensions present in the order line. If the analytical axes are not assigned in the source document, an attempt to initialise these analytical dimensions will be made as a function of the Default dimensions code.

In the case of a receipt for an inter-site or inter-company shipment can also inherit the analytical dimensions of the shipment as a function of the default dimension code parameterisation in the receipt line PTD.

As a function of the analytical nature previously entered, certain axes cannot be accessed in the analytical natureparameterisation function.

If the receipt line is not analytically tracked (no nature), the analytical axes will not be accessible and will be blank. They have no sense in this context.

During the purchase invoice control arises from a receipt line, the analytical dimensions entered in the receipt line will be transferred to the invoice line.

At the time of modification of an analytical dimension, a certain number of checks must be carried out to verify the validity of the dimension:

Existence of the analytical dimension

Mandatory dimension on an axis (see the accounting parameters SAIANAx)

Prohibited dimension on an axis (see the accounting parameters SAIANAx)

The dimension cannot be posted

The dimension is prohibited with the nature (see Nature/dimensions prohibitions)

The dimension is prohibited with the dimension (see dimension/dimension prohibitions)

The dimension is reserved for a site, a company or a group of sites

The receipt date is outside the limits of the dimension validity dates

The operator does not have the access rights for this dimension

The contextual button is used to :

Select an analytical dimension from the list of authorised dimensions.

To access the analytical dimension tables if the user authorisations allow it.

EU increase

This is the increase coefficient used in the Exchange of goods declaration (INTRASTAT). This coefficient, applied to the fiscal value of the product line is used to obtain the statistical value. The presence of this field depends on the activation of the Exchange of goods declaration (INTRASTAT) management (Activity code DEB).

This information is initialised by the increase coefficient entered in the source order line in the case of a receipt arising from an order. In the other cases it is initialised by the increase coefficient in the Product-Supplier record if it is entered, otherwise by the increase coefficient in the Supplier record.

Country of origin

This is the country of origin for the goods. This information is used notably in the Exchange of goods declaration (INTRASTAT).

It is initialised as a function of the supplier code from whom the goods are received in the case of a direct receipt or from a receipt arising from an inter-site or inter-company shipment. If the receipt arises from an order, the country of origin will be initialised by the country of origin code entered in the order line.

From this field, the contextual button is used :

to select another country code from the list of countries.

to access the country table as a function of the user authorisations.

Tax codes

The tax codes (VAT, Para-fiscal taxes and/or special taxes) can be modified on the receipt line if the transaction authorises it. They are normally initialised as a function of the interaction between the supplier tax rule and the tax level of the selected product. If the receipt line has as its origin an order line, the tax code will be inherited from the order line. If the receipt line has as its source a direct inter-site or inter-company shipment, the tax codes will be determined as a function of the rule and the tax levels entered in the shipment.

During the transformation of a receipt line to an invoice line, the tax codes entered in the receipt line will be transferred to the invoice line.

The contextual button is used to select a tax code for each tax level.

Complete

This information specifies if the receipt line has been closed from the point of view of the invoicing. It is updated by the invoice control, but can also be updated by the closure function available on the receipt line or by using the Close button at the bottom of the screen. These functions accessible for the receipt are used to close a receipt for the valance that will never be invoiced.

WO number

During the sub-contract receipt, the source WO number will be inscribed in the receipt line. A tunnel can then be used to access the source document.

Information on the receipt situation

Flags

The Printed, Posted and Invoiced flags are non modifiable fields displayed in order to rapidly identify the status of the receipt.

Printed. The receipt is considered as printed once the internal receipt note has been printed.

Posted. This information is used to identify if an Invoice to be received (IR) has been generated for this receipt (from the IR generation function).

Invoiced. This information is used to identify if the receipt lines have been invoiced. This information can take three values : No, Partially Totally. Specifically, if the receipt has been closed from the point of view of the invoicing or if all the non invoiced lines have been closed, the receipt is considered to be totally Invoiced.

订单

进入细节的数量

进入细节的数量

批量信息

批量增加

批量增加

收货修改

按批次的库存

查看已收到数量

文本

关闭

价格解释

输入外协合同细节

初始化物料

输入生产计划

录入领用计划

按地点的库存

按地点的库存

审核订单行

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