Sage X3 HR & Payroll: functional pre and postrequisites for the migration of 

The migration of data and setups contained in the migrated folder requires two interventions: an intervention before (prerequisites) and an intervention after (postrequisites) the migration process carried out automatically when first validating the folder migrated to the V7 solution.

Prerequisites to the migration process

The migration prerequisites of a folder are specified here below. Generally speaking, the first step, which is highly recommended, is to check that the data to migrate are consistent.. Indeed, in the case of a folder with many movements, and which may have undergone maintenance operations, some data may no longer be consistent with the others (especially in the presence of specific developments).

This operation will detect any problems concerning data that may generate errors during the migration procedure in itself, making it necessary to restart it.

Before starting the migration of the folder, it is necessary to ensure that all the temporary accounting entries generated in the temporary tables (GACCTMP, GACCTMPD, GACCTMPA) have been processed. These tables are reset to zero during the migration of the folder.

Account Core Model parameter (MIGGCM)

The Account Core Model parameter must be entered in the parent folder before the migration is started (TC chapter, MIG group). The choice of this value parameter is very important because it determines the organization of the accounting structure in the migrated folder.
The accounting data are structured differently if the selected account core model is a single-ledger or a multi-ledger model.

  • If the selected account core model is a multi-ledger model (for example FRA in the French reference folder, POR for Portugal), the accounting accounts are migrated to several ledgers. One of these ledgers will be exclusively general and the other ledger will be exclusively analytical. The analytical natures are migrated to analytical accounts.
  • If the selected account core model is a multi-ledger model (for example FRA in the French reference folder, POR for Portugal), the accounting accounts are migrated to several ledgers. One of these ledgers will be exclusively general and the other ledger will be exclusively analytical. Caution, in this case, the analytical data are retrieved, but not the natures.

For more information concerning the accounting structure in HRM V7, see the How to guide entitled "Accounting module" ("How to" tab in the Online help center).

When Sage X3 is used, the account core model chosen as the parameter value must be consistent with the structure used in X3.
Irrespective of the account core model chosen as parameter before the migration is started, the code of the model in the destination folder is equal to the currency code of the folder. For example, EUR for France, EUR for Portugal. It is possible to change this code after the migration of the folder, using the key change utility.

Folder localization

The migration of the folder requires the prior activation of the localization which will be used. This setting must be made in the folder record.

Examples:
  • For a French folder:
    • activate the KFR localization activity code,
    • set the FRA language,
    • set the FRA legislation.
  • For a Portuguese folder:
    • activate the KPO localization activity code,
    • set the POR language,
    • set the POR legislation.
  • For a South-African folder:
    • activate the KSA localization activity code,
    • set the ENG language,
    • set the ZAF legislation.

Postrequisites to the migration process

Accounting Structure

The structure of the accounting data has been changed. The account core model, the ledgers, the charts of accounts and the analytical dimension types have been coded. This new structure is based on the elements in the reference folder and the MIGGCM parameter value entered before the migration.
It is possible to change the codes using the key change utility. This allows for example the codes between Sage X3 People and Sage X3 to be aligned. The key modification is available for each level of the structure.

Business process

The processes used in version 6 must be revalidated using the Process recoding function (ARECOPRO). This validation is necessary to make the processes consistent with version 7.
The process validation must be carried out:
• after each folder validation,
• after each copy of a process from a folder to another.

For all the gadgets created in Sage X3 People V6, it is necessary to:
• create a menu item to select the thumbnail in the home pages,
• change all formulas which use global variables to see the data (queries, statistics etc. ).

Financials

Automatic journals

Some automatic journals of version 6 have been modified in version 7.
It is therefore necessary to launch the automatic journal comparison function (CMPGAU) to compare the migrated folder with the Sage X3 folder.

Fields that indicate a file path

The new volume management method in version 7 and the use of a web browser rather than a fat client implies that the fields that specify a file generation path now follow different rules. The parameter values and the fields of some functions are impacted.
Parameters that contain a path are now only used when the destination is of Server type. They must contain a path relating to the selected volume (or just a volume), expressed with the appropriate syntax.
These parameters should therefore be updated so that they contain the volumes or relative paths, in compliance with the new syntax.