Refer to documentation Implementation
Presentation
For each sales order created and not posted in invoicing, prepayment open items can be generated and they will be submitted to payment management and deduced from the final invoice payment. These prepayments can be generated automatically depending on the payment mode set up for the sale transaction (see the Payment conditions documentation). Prepayment management makes it possible either to modify the automatically generated prepayments or to directly create prepayment open items.
In order to manage these accounts, it is thus required to specify the order numbers that will be attached to them.
Once the document number has been specified in the dedicated field, information relating to this order is displayed such as the total amount for the order.
The prepayment lines make it possible to enter a prepayment open item or to view the already existing open items. It is thus possible to rapidly view and modify the existing open items.
The prepayment table contains the following information:
According to the TPT - Payment with VAT conditions activity code, prepayments are generated either on the excl. tax amount or on the incl. tax amount of the order.
The prepayment generation is based on incl. tax Valuation tables of the order (that can be accessed from the Incl. tax Valuation field of the order lines) grouping, by tax code, both the various excl. tax amounts and the various invoicing elements.
When the prepayment is generated from the incl. tax amount, its amount is calculated as follows:
* If order lines are associated with one single tax code, one prepayment is generated with the tax code.
* If order lines and/or invoicing elements are associated with different tax codes, the system searches the tax code to be applied.
Note: only VAT type taxes are taken into account; the levy and local taxes are never taken into account.
Several cases can occur:
Example 1:
Order with no invoicing element applying to products sharing the same tax code.
Valorisation TTC
Tax | Ex-tax amount | Tax | Rate | Tax amt | Amount incl tax |
Normal | *100.00 | FR1 | *19.60 | 19.60: | 119.60: |
Payment conditions: 1 prepayment of 50% on order, 1 prepayment of 50% after 30 days.
Prepayment amounts: *59.80
Generated prepayments:
Example 2:
Order with no invoicing element, applying to products with two different tax codes.
Valorisation TTC
Tax | Ex-tax amount | Tax | Rate | Tax amt | Amount incl tax |
Normal | *100.00 | FR1 | *19.60 | 19.60: | 119.60: |
Reduced | *100.00 | FR2 | *5.50 | 5.50: | 105.50: |
General total | *200.00 | --- | ---- | 225.10: |
Payment conditions: 1 prepayment of 50% on order, 1 prepayment of 50% after 30 days.
Prepayment amounts: *112.55
Generated prepayments:
Example 3:
Order with invoicing element and 3 different tax codes: 2 tax codes for lines and 1 tax code for the invoicing element.
Valorisation TTC
Tax | Ex-tax amount | Tax | Rate | Tax amt | Amount incl tax |
Normal | *100.00 | FR1 | *19.60 | 19.60: | 119.60: |
Reduced | *100.00 | FR2 | *5.50 | 5.50: | 105.50: |
Invoicing element | *50.00 | FR9 | *25.00 | 12.50: | 62.50: |
General total | *250.00 | --- | ---- | 287.60: |
Payment conditions: 1 prepayment of 50% on order, 1 prepayment of 50% after 30 days.
Prepayment amounts: *143.80
Generated prepayments:
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Fields
The following fields are present on this tab :
Block number 1
| Each order has its own order number. It is used to identify it. When you copy a purchase order and its order date is different from the current date, a messages suggests that you recalculate the prices and discounts according to the new order date. |
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| Automatic print flag used to define whether or not the Prepayment document should be automatically printed at the end of entry. |
| Name of the Prepayment document to be printed |
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| Specify the open item payment type. Prepayment
Open item
Holdback
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| The payment method defines the payment means (check, cash, bank card, instrument etc.). |
| Amount of the open item line |
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| Open item payment due date. If the MAXPD - Maximum period (companies) activity code is activated, a blocking message is displayed if the last due date is greater than the period specified, depending on the case, at the level of the following parameters or of the Contractual period possibly specified at the BP level.
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| Date on which the open item issue has been planned. |
| Amount of the prepayments to be deducted from the initial open item. |
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Action icon
Click on this action to issue a prepayment and print it immediately.
The mass issue of prepayments is possible in the Issue Prepayments function.
Once the prepayment is issued, the field Issue is set to Yes.
The control on paid prepayments in orders does not take issued prepayments with a reached due date into account (see parameter LOKORD - Order blocked if prepayment not received, EN chapter, ORD group).
Click this action to re-print the prepayment.
For more details on the re-printing of prepayment request, read the documentation of the FACACC9and FACACC92 report.
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