Common data > General accounting tables > Analytical > Restriction codes 

In order to ensure the consistency of the analytical postings, it is possible to prohibit the entry of associations between accounts, between dimensions or between dimensions and accounts.

The principle is to define the "restriction codes" combinations that are incompatible upon posting. When two accounts, two dimensions or an account/dimension pair have unauthorized codes, they cannot be used together to post the same entry line.

For instance: account/dimension restriction
Over a dimension view X designed to analyze expenses relating to corporate vehicles, it will be possible to prohibit the posting of accounts other than those likely to record vehicle expenses (maintenance, petrol, taxes, etc.). For instance, on entry, the user will not be able to allocate an account of "turnover" type to a dimension of the dimension view X.

The restriction function makes it possible to define the restriction codes that it will not be possible to associate upon journal entry.

    Prerequisite

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    Operating mode (example of an account/account restriction)

    1- Select the two charts of accounts that will be impacted by the restrictions.
    The accounts associated with the charts of accounts are displayed in the left list.

    2 - In the Code fields, specify the restriction codes set up in miscellaneous tables 321 and 322. The two lefthand-side columns correspond to the first chart of accounts, the two righthand-side columns correspond to the second chart of accounts
    After saving, the restriction codes will be automatically transferred to the Restriction code fields of the records of the accounts or the records of the dimensions concerned.

    SEEINFO Browsing between the various lines of the restriction codes is performed using the Up and Down arrows, and it conditons the display of theaccounts in the bottom grids.

    3 - To mention those accounts that are subjected to a restricition:

    • Double-click in the left list on the chart(s) of accounts that will be subjected to a restriction. The grids of the accounts are automatically loaded.
    • Directly enter the number of the accounts.

    SEEINFO Each account mentioned in the list of accounts of the first chart will be "restricted" with respect to each account specified in the list of accounts of the second chart .

    Entry screen

    Fields

    The following fields are present on this tab :

    Block number 2

    • field LINPRE

    The Previous arrow button is used to scroll the various prohibited elements (accounts or dimensions).
    For the same 'chart code and/or dimension view' combination, each line of the prohibit code corresponds to an independent prohibition. For each of these lines, the prohibited accounts and analytical dimensions are detailed in the Accounts or Dimensions fields.

    • field LINSUI

    The Next arrow button is used to scroll the various prohibited elements (accounts or dimensions).
    For the same 'chart code and/or dimension view' combination, each line of the prohibit code corresponds to an independent prohibition. For each of these lines, the prohibited accounts and analytical dimensions are detailed in the Accounts or Dimensions fields.

    Grid Restriction

    Indicate the prohibition code.
    This prohibition code is controlled with respect to a miscellaneous table.
    It is assigned to the natures or dimensions before being the object of a prohibition.

    • Prohibited account (field LIBAUZ1)

    Prohibit description

    Indicate the prohibition code.
    This prohibition code is controlled with respect to a miscellaneous table.
    It is assigned to the natures (irrespective of the axis) before being the object of a prohibition.

    • Prohibited account (field LIBAUZ2)

    Description of the prohibit code.

    Chart of accounts

    Depending on the prohibit code, enter the code of the first chart of accounts or the first dimension view impacted by the prohibitions.

    • field PC1

    Previous scrolling.

    • field SC1

    Next scrolling.

    Depending on the prohibit code, enter the code of the second chart of accounts or the second dimension view impacted by the prohibitions.

    • field PC2

     

    • field SC2

     

    Grid First COA accounts

    Select the first element (account or dimension) of the prohibit pair.

    Grid Second COA accounts

    Select the second element (account or dimension) of the prohibit pair.

    Close

     

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation