Field help (BELVCS)

Field linked to the Belgian legislation. 
It is used to specify on an invoice the VCS number (VCS refers to transfers with structured format communication) and to ease bank reconciliation via the use of the VCS number.

Reminder:Structured communication consists in specifying a single identifier on the invoices that will be used in all the banking exchanges.

The encoding number is made up of 12 numeric characters:

• 10 digits (two characters defining the year + eight characters defining a sequence number),
• 2 control digits calculated according to the check digit modulo 97 rule.

In the case of sales invoices and customer BP invoices, this number is automatically generated and cannot be modified.

The generation of the encoding number is performed:

• if the company manages VCS encoding numbers,
• if activity code KBE - Belgian localization is abled,
• if parameter BELVCS - VCS management is set to 'Yes',
• whatever the country of the bill-to customer.

 The field is not loaded if the invoice is of pro forma type.

If the invoice type is a direct credit memo, the encoding number remains empty.

If the invoice type is a credit memo linked to an invoice, the VCS number of the invoice is attached to it.

 In case of a site modification, the display of field "VCS number" is reinitialized.

In the case of a credit memo linked to several invoices, a control prevents the credit memo from being attached to the various invoices. The user must create as many credit memos as there are invoices.