Field help (COAACCDES)

These are the miscellaneous accounts that can be linked to the current chart of accounts.

Important information for Exchange rate gains, Exchange rate losses, Debit rounding variances, Credit rounding variances:

If an exchange rate variance is calculated on a manual ledger and if an automatic ledger points to this manual ledger, the choice of account to apply for the two generated entry lines is determined according to the sign of the variance observed on the manual ledger.

Thus, if an exchange rate gain is found on the manual ledger but an exchange rate loss is calculated for the automatic ledger, the account applied is the one defined for the rate gain on the manual ledger.

This principle is the same regardless of the number of automatic ledgers linked to the manual ledger.However, if an exchange rate variance is zero on the manual ledger but different from zero on the automatic ledger, the account is determined according to the sign of the variance observed on the automatic ledger.

Finally, if several automatic ledgers are linked to the manual ledger and if the exchange rate variance is zero for the manual ledger but not zero for at least two of the automatic ledgers linked to it, then the account is determined based on the sign of the variance observed on the first automatic ledger with a variance. The first is defined according to its position in the ledger types local menu 2644.

Conso suspense account

This account is used as a suspense account to save the counterpart for the multigroup entries during the extraction for consolidation purposes.

For multigroup entries, the transactions saved in accounts are not detailed by BP because it is not possible to define a standard management rule in this area.

To ensure equal balances by BP, their counterpart is registered in an account defined as the "conso suspense account."

Default account

This account is used in the automatic journal generation process when the account built from an accounting code is inconsistent or when the account has not been defined.

Overflow offset account

This account is used to balance the transfer journal when it is higher than the maximum number of lines authorized for a journal.

Carry-forward account

This account must be completed by an account from the chart of accounts and it is used in two contexts:

• The year-end processing to balance the carry-forward journals:
  • The FIYEN journal, available by currency and possibly by site, saves the opening balances of the real accounts with the counterpart on this carry-forward account.
  • The FIYRE journal, possibly available by site, balances the carry-forward account by the profit and loss account.
• The consolidated extraction function:
  • This carry-forward account represents the account for which the accumulated balance of the profit and loss accounts is balanced, said balance being calculated at the end of the period preceding the extraction date. This calculation is carried out if the Earlier balances option is selected and if the period required spans two fiscal years.

Debit balance decrease

This account is used to generate the currency conversion variance journal entry that is calculated for an account with a By journal entry or By account balance assessment method.For account types other than Off balance sheet, this calculation is made as soon as the account balance is no longer zero in a currency transaction different from the ledger currency. For example, this calculation would apply to a Normal account, which could be a treasury or matchable account, or a Control account for open payables and receivables.

Note: This account is used only if no similar account is found in the Conversion variance grid under Management in the Accountsfunction (GESGAC), at the level of the account under valuation.

For the calculation period, if the account under valuation has a debit balance and if the calculated variance decreases this balance, the debit balance decrease account is used.

Debit balance increase

This account is used to generate the currency conversion variance journal entry that is calculated for an account with a By journal entry or By account balance assessment method.

For account types other than Off balance sheet, this calculation is made as soon as the account balance is no longer zero in a currency transaction different from the ledger currency. For example, this calculation would apply to a Normal account, which could be a treasury or matchable account, or a Control accountfor open payables and receivables. 

Note: This account is used only if no similar account is found in the Conversion variance grid under Management in the Accounts function (GESGAC), at the level of the account under valuation.

For the calculation period, if the account under valuation has a debit balance and if the calculated variance increases this balance, the debit balance increase account is used.

Credit balance decrease

This account is used to generate the currency conversion variance journal entry that is calculated for an account with a By journal entry or By account balance assessment method.

For account types other than Exceptional, this calculation is made as soon as the account balance is no longer zero in a currency transaction different from the ledger currency. For example, this calculation would apply to a Normal account, which could be a treasury or matchable account, or a Control accountfor open payables and receivables.

Note: This account is used only if no similar account is found in the Conversion variance grid under Management in the Accounts function (GESGAC), at the level of the account under valuation.

For the calculation period, if the account under valuation has a credit balance and if the calculated variance decreases this balance, the credit balance decrease account is used.

Credit balance increase

This account is used to generate the currency conversion variance journal entry that is calculated for an account with a By journal entry or By account balance assessment method.For account types other than Exceptional, this calculation is made as soon as the account balance is no longer zero in a currency transaction different from the ledger currency. For example, this calculation would apply to a Normal account, which could be a treasury or matchable account, or a Control account for open payables and receivables.

Note: This account is used only if no similar account is found in the Conversion variance grid under Management in the Accounts function (GESGAC), at the level of the account under valuation.

For the calculation period, if the account under valuation has a credit balance and if the calculated variance increases this balance, the credit balance increase account is used.

Exchange rate gains

This account is used to save the gains on exchange rates from generating the following automatic postings:

Variance entries on the bank amount for payments in foreign currency. These journals are generated at the time of payment posting when the payment countervalue in bank currency entered in the Bank amount field does not exactly match the sum of the open items posted in the ledger keeping currency.

Exchange rate losses

This account is used to save the losses on exchange rates from generating the following automatic postings:

Variance entries on the bank amount for payments in foreign currency. These journals are generated at the time of payment posting when the payment countervalue in bank currency entered in the Bank amount field does not exactly match the sum of the open items posted in the ledger keeping currency.

Profit and loss account

The account mentioned is used within the framework of the year-end simulations to achieve balance sheet equilibrium: counterpart of the real accounts.
The year-end simulation consists in updating the balance of the carry-forward entries in order to enable inquiries and reports with balances being carried forward even if the previous fiscal year is not closed.

Debtor rounding variance

An entry, balanced in transaction currency, may be unbalanced in ledger keeping currency because of the conversion roundings calculated on each entry line. Based on the template setup (Balancing option), a rounding variance line can be generated automatically to balance the entry in the currency concerned. On the other hand, the variance is distributed onto the existing journal lines and this account is not used.
This account is used to save the rounding variances in ledger keeping currency when they are debtor variances.

These accounts can be defined as being tracked on other charts of accounts of the company with these conditions:

• The Default account must be entered as Blank.
• The Account screening must be left empty.
• The Mandatory allocation must be set to No.

Creditor rounding variance

An entry, balanced in transaction currency, may be unbalanced in ledger keeping currency because of the conversion roundings calculated on each entry line. Based on the template setup (Balancing option), a rounding variance line can be generated automatically to balance the entry in the currency(ies) concerned. On the other hand, the variance is distributed onto the existing journal lines and this account is not used 
This account is used to save the rounding variances in ledger keeping currency when they are creditor variances.

These accounts can be defined as being tracked on other charts of accounts of the company with these conditions:

• The Default account must be entered as Blank.
• The Account screening must be left empty.
• The Mandatory allocation must be set to No.

Matching rounding gain/Matching rounding loss

In manual matching mode, when the matching group is balanced in ledger keeping currency, but not in transaction currency, and the amount of the variance is less than the amount defined in MTCRND - Auto balancing threshold parameter (CPT chapter, MTC group), a gain or loss document is generated (the automatic journal coming from parameter GAUMTCP is taken into account).

Suspense account for the miscellaneous cash keeping currency operations

The inter-currency reciprocal account is used when a payment is issued in a currency different from the bank currency. 
This makes it possible to guarantee a unique transaction currency for those records carried out on accounts kept in currencies.

Suspense account for currency

The inter-currency reciprocal account is used when a payment is posted to an invoice issued in an OUT currency, different from the payment currency and the currency of the main general ledger. 
This makes it possible to correctly manage the exchange rate variances so as to obtain a consistent result, the matching being either manually performed or coming from the payment posting. 
To meet this goal, it is necessary for the records from a single matching group to have the same transaction currency if such a currency is likely to undergo exchange rate variations.

Unpaid expense account

This account is linked to the management of the doubtful receipt entries. When the charges for doubtful receipt entries are re-invoiced to the customer (TYPINVNDT parameter), the software makes it possible to automatically generate the associated invoice/debit note in the customer BP invoicing function. This account will be directly posted upon automatic creation of this customer BP invoice.