These accounting codes are used to determine at the same time on which account, for which nature and for which analytical dimensions the entry is posted.
The principle is as follows:
- if no expression is given in the "Account" field on the entry line, or if the result of the evaluation of these fields contains the "x" (for example '7xxx02xx'), the accounting codes which values are given by the value of the identifying key will be read successively in the order defined in this grid. For each account position still containing an "x", a replacement takes place from the same position of the account found in the "accounting code" record. This process is repeated whilst "x" s remain in the account and while the accounting codes grid is not completely covered. The remaining "x" are replaced by zeros.
- If no nature expression is given, the accounting codes are scanned in the same way, but without looking to replace them character by character. once a nature code is found in the accounting codes table, the search is stopped. In the last resort, if no nature is found, the default nature for the general account is used.
- If entries are posted to a business partner account , the corresponding collective account is searched for from the accounting codes that define a collective account (to be found in customer, supplier... accounting codes).