Field help (GAFREF)

Indicate the reference of the template journal to be used for this recurring journal. The template journal can be an actual journal or not, but it is not recommended to modify it during the course of the recurring task, especially for a levelled recurring journal.

This template journal will be used as a model for the generation of the actual or simulated journals depending on the parameterization of the recurring journal.

The template journal must be created on journal entry (see the Journal entry documentation).

The following elements are defined in this journal:

• the entry transaction,
• the site,
• the account postings,
• the propagation on the different reference types, the analytical postings.

Depending on whether this is a fixed or levelled recurring journal, the Debit/Credit fields of this journal must be completed differently:

• for a fixed recurring journal, the amount to be made recurring must be entered.
• for a levelled recurring journal, a coefficient must be entered on the first line.
  This coefficient will be used as the basis for the allocation of the open item amount in proportion to the coefficients of the next lines.

For instance: A supplier invoice is allocated on two expense accounts (75% for the first account, 25% for the second). The lines of the template journal can be entered as follows:

Thus, if the recurring task generates journals where only two accounts are balanced, a coefficient of 1 can be used.

  If the expense/revenue that is made recurring is liable for VAT, the fact that the template journal must not take this aspect into accunt must be checked. The "tax code" field of the template journal must be empty or refer to an exonerated code. Indeed, taxes are managed upon receipt of the invoice.