Field help (IMECOD)

This information is initialized by the sold-to customer and is used to define the customer's invoicing mode. This invoicing mode is used subsequently to invoice the delivery notes or the direct invoicing orders by regrouping or splitting them. This information is used in the automatic invoicing processes and in the manual invoicing function (where a check is performed with respect to this information).

The available invoicing modes and their impact on the delivery invoicing are as follows:

• 1 invoice / DN: This invoicing mode requires the existence of a separate invoice for each delivery created.
• 1 invoice / completed order: This invoicing mode only authorizes the invoicing of the deliveries associated with an order if said order is completed and all the invoices associated with this order are validated and all the deliveries belong to the automatic invoicing selection. A single invoice will then be generated grouping all the deliveries for the order.
• 1 invoice / order: This invoicing mode is used to create an invoice for all the deliveries of the order that are validated when the invoicing process is run. A single invoice will be generated grouping all these deliveries.
• 1 invoice / ship-to customer: This invoicing mode is used to create an invoice for all the deliveries concerning the same ship-to customer on a single invoice when the automatic invoicing process is run. There also is a check performed upon manual invoicing of the deliveries.
• 1 invoice / period: This invoicing mode is used to create an invoice for all the deliveries based on the invoicing frequency defined by the customer. For instance, if the frequency is weekly, all the deliveries during week 32 (relating to the shipment date or delivery date based on the INVREFDAT parameter) are grouped on a single invoice. There is a specific feature linked to the invoicing frequency when the chosen value is upon request. Deliveries with this kind of frequency will be grouped together. A check is also carried out in manual delivery invoicing mode to only enable the grouping together of deliveries with an invoicing mode by period and a manual invoicing mode.
• Manual invoice: This invoicing mode is not considered in the automatic invoicing processes. Invoicing will be manual on invoice entry.

Impact of the invoicing mode on delivery generation: orders with an invoicing mode 1 invoice/order or 1 invoice/completed order will never be grouped on a same delivery.

Beside these invoicing modes, there are pieces of information that, if varying from one delivery to the next, prohibit the grouping together of two deliveries. Please refer to the automatic delivery invoicing.

The impact of the invocing modes on the direct invoicing orders is as follows:

• 1 invoice / DN: This invoicing mode requires the existence of a separate invoice for each direct invoicing delivery. On the other hand, an order can be only partly invoiced by the automatic invoicing function from the moment that the order delivery mode is not Complete order. If the order delivery mode is Complete order, all the order lines will need to be invoiced (the stock-managed order lines will need to be allocated), otherwise the invoice will not be generated. On manual invoicing of an order of this type, there are no constraints with respect to the delivery mode, and it will be possible to draw up a partial invoice even if the delivery mode is Complete order.
• 1 invoice / completed order: This invoicing mode requires the existence of a separate invoice for each direct invoicing delivery. An order will have however to be fully handled in order to be invoiced using the automatic invoicing function. There will thus be only one invoice for this order. In manual invoicing it isn't necessary to follow this rule; it is possible to partially invoice an order of this type.
• 1 invoice / order: For the orders with direct invoicing, this invoicing mode corresponds to the invoicing mode previously described: 1 invoice / DN.
• 1 invoice / ship-to customer: This invoicing mode is used to create an invoice for all the orders with direct invoicing concerning the same ship-to customer on a single invoice when the invoicing process is run. If order lines concern various ship-to customers within a single order there will be as many invoices as there are delivery addresses on the lines. There also is a check performed upon manual invoicing of the orders.
• 1 invoice / period: This invoicing mode is used to create an invoice for all the orders based on the invoicing frequency defined by the customer. For instance, if the frequency is weekly, all the orders during week 32 (relating to the requested delivery date in the order header) are grouped on a single invoice. There is a specific feature linked to the invoicing frequency when the chosen value is upon request. The orders with this kind of frequency will be grouped together.
• Manual invoice: This invoicing mode is not considered in the automatic invoicing processes. Invoicing will be manual on invoice entry.

Beside these invoicing modes, there are pieces of information that, if varying from one order to the next, prohibit the grouping together of two deliveries. Please refer to the automatic order invoicing.