Field help (ITMREF7)

The entry of a product is mandatory, but it is possible to choose between entering the internal reference of the product in this field and entering the supplier reference in the next field. In these two cases, the existence of this reference is controlled in the Product record.

The entered product:

• must belong to a purchased product category;
• must be declared as Active in the corresponding product record;
• must be managed by the buyer if the value of parameter BUYFLT - Filter by buyer (chapter ACH, group AUZ) is set to 'Yes'.
• If a buyer code is not entered for the product or product-site, it means that this code applies to all potential buyers.

In addition, you cannot create several lines for the same product and the same receiving site. If this is the case, a blocking error message will be returned: "Product-site contract line already exists. Addition impossible".

Inter-company specificities:

On an inter-site or inter-company open order, you can only enter products of the 'Received / Deliverable' type.

From the Product field, there are many possibilities. You can directly enter a product reference or use the Actions icon to:

• Select a product from the file.
• Select a product from the list of supplier products.
• Select a product from the list of supplier-site products. From this selection window, the cursor is set by default on the first product referenced by the supplier for the chosen receiving site. You can select a different product from any other site, if it belongs to the same legal company.
• Create, according to the user's access rights, the product in the file.

The entry of the product is used to load the Description field, which can be modified.

After entering the product, the following messages may display:

• When the product is not referenced by the supplier.
• This message can be blocking or a simple warning according to the choice made at the level of the ITMBPS - Supplier referencing parameter (ACH chapter, REF group).
• When the product-site is not referenced by the supplier.
• This message can be blocking or a simple warning according to the choice made at the level of the ITMBPSFCY - Supplier-site referencing parameter (ACH chapter, REF group). If this message is blocking, you can still proceed with your entry but the Receiving site field must be set as available for entry for the entry transaction. In this case, the Receiving site field is emptied. You must then enter a site where the product-supplier is referenced, or for which the ITMBPSFCY - Supplier-site referencing parameter is not defined as blocking.
  The control linked to the ITMBPSFCY - Supplier-site referencing parameter does not apply to inter-site orders.
• When the order for the product is blocked for this supplier, or for this supplier on this particular receiving site. This can be a blocking message or a simple warning according to the value of the blocking code in the Product or Product-site record.
• When the product cannot be directly ordered but must previously have been the object of a Purchase Request.
  This message is blocking.
• When the filter by buyer is active and the product is not managed by a buyer specified in the contract header.
  This message is blocking.