Field help (LOTSMR)
- If a product is not lot-managed, the Lot and Supplier lot columns cannot be accessed.
- If the product is lot managed, different cases are possible as a function of the lot management rule associated with the movement type Miscellaneous receipts and as a function of the product lot management rule.
If a product is managed with mandatory or optional lot, the access to the Lot field depends on the setup of the receipt transaction used, and also on the Miscellaneous receipt management rule defined in the Product category or in the Stock management rules.
At this level, you can indeed specify that the lot:
- is not entered,
- is entered freely,
- must be a new lot.
In addition, you can allocate a default value to a lot. In this case, several choices are also offered. Never initialize the lot or initialize the lot with a document number (initialization with the document number is not visible during the entry if the receipt note number is automatically allocated at the creation, it is given a blank value). If you do not enter the lot number in the Lot field, the document number is written in the lot field upon posting of the note. Finally, it is possible to initialize the internal lot with the supplier lot previously entered.
At the end of the entry, if no lot number has been entered, several cases can arise:
- - either the movement management rule allocates the document number,
- - or the system will use the lot sequence number counter for the product to allocate a new lot number.
Particular case of products managed in Optional lot: this type of product authorizes the entry of a blank lot. You can specify this by clicking Blank lot from the Actions icon available on the Lot field: leaving the lot code blank is not enough to indicate this code must be left empty. In these conditions, on saving the document, neither the sequence number counter nor the document number are used. This management method is thus incompatible with a management rule that does not allow the entry of an internal lot number.
The grid, below, summarizes the impact of the setup of the rule management of the Miscellaneous receipt type movements in the mandatory lot management during the entry of a receipt.
Lot entry | No | Free | New lot |
Default lot | |||
None | No entry in the line or in the stock detail window. Automatic assignment based on sequence number counter (*). | Selection for all the lots. Lot info function. No initialization. You can enter any information freely. Next lot counter number function. If the lot is not assigned, the allocation of a lot code according to the lot counter at the time of the creation of the line. | No selection Lot info function No initialization. You can enter a lot code, provided that it does not already exist for this product. Next lot number in the counterfunction. If the lot is not assigned, the allocation of a lot code according to the lot counter at the time of the creation of the line. |
Document no. | No entry on the line or in the detail. Automatic assignment according to the document no. | Selection of all the lots existing for the product. Lot info function No initialization if there is an automatic document sequence number counter. You can enter any information freely. Function Next lot counter number. If the lot is not entered, document no. allocation | No selection. Lot info function. No initialization if there is an automatic document sequence number counter. You can enter a lot code, provided that it does not already exist for this product. Function Next lot counter number. If the lot is not entered, document no. allocation |
Supplier lot | No entry in the line or in the stock detail window. Automatic allocation of the supplier lot code in the lot field. | Selection of all the lots existing for the product. Lot info function Initialization with the supplier lot code You can enter any information freely. Next lot counter number function. If the lot is not assigned, the allocation of a lot code according to the lot counter at the time of the creation of the line. | No product lot selection Lot info function Initialization with the supplier lot code You can enter a lot code, provided that it does not already exist for this product. Next lot number in the counterfunction. If the lot is not assigned, the allocation of a lot code according to the lot counter at the time of the creation of the line. |
(*) The allocation of a lot by sequence number counter is made in the following manner: The system uses the lot sequence number counter associated with the product.
On the Lot field, from the Actions icon, click:
- Selection to select a lot number from a list of lots declared for the site. If the product is managed by lot and sub-lot, the sub-lots will also appear in the selection window. The choice of a lot and sub-lot will be used to load the Lot and Sub-lot fields.
- Lot info to identify how the lot will be calculated, when it has not been allocated: Blank lot, lot sequence number counter.
You can also enter the same slip line on different lots. To do this, you need to detail the line in the Quantity detail entry window: this window opens automatically if stock information is missing from the line entry. Otherwise, open it from the Actions icon available on the slip line. If a receipt line is distributed over different lots, the corresponding field in the document line is loaded with the $ character.