Field help (PSH1ITMREF)

This is the internal reference of the requested product, which must be included in the Products table.
The following products cannot be ordered:

• manufactured products
• phantom products
• sub-contract products.

The product description can be modified whatever the product category.

From the Product field, there are many possibilities. You can directly enter the reference of a product which is included in the Products file or click the Actions icon to:

• Select a product from the file
• Create the product in the product record, according to your access rights
• View the orders in progress
• View and take into account the answers to the existing RFQs if the transaction used allows it Considering an answer to a RFQ is mainly used to initialize information, such as quantity, price, supplier etc.

Once the product reference has been entered, click the Actions icon to limit the list to those elements (RFQs or orders) that are associated to this particular product.

When the entered product is already the subject of an order or a contract, a message is displayed to inform the user whether the line of this contract is still valid or not.

For the products managed in stock, it is possible to take into account the suggestions coming from the MRP calculation (in the Manufacturing module) or those coming from the reorder calculations (in the Stock module).

When there are purchase suggestions for the product entered (POS), a window automatically opens to propose that the requirements be taken into account. If the user does not want to take into account the suggestions, they should exit this window to return to the line entry.

If the user wants to take the suggestions into account, they can enter a date range in order to limit the proposition in time: When no date is entered, the suggestions as a whole are submitted. You can then modify the unit in which the requirements quantities must be expressed: by default the stock unit is suggested. It can be modified provided the new unit is selected from the unit list suggested in the selection (purchase unit, packing unit and stock unit of the product). Requirement lines are then displayed with, for each one:

• the requirement date, the site, the buyer's code;
• the requirement quantity along with the quantity taken into account and initialized by default to the quantity of the requirement,
• various information such as the type and the order number in the WIP.

After entering the unit, you can automatically enter the quantity to be taken into account, which is the only information that can be entered on this screen. If you want to sort the suggested list by requirement date or by site, you must exit the entry mode (click Escape and use the Actions icon to choose the required sort.

The suggested quantity taken into account can be modified on the condition that the quantity entered is less than or equal to the requirement quantity, which can be the case if, for instance, the user wishes to take into account only part of the requirement. If you wish to exclude requirement lines, enter a null quantity.

At the end of this, if at the time of entry of the product, the user has previously selected an invitation to tender response, an additional check is carried out and a warning message appears when the total requirement quantity is less than that mentioned in the response. You can cancel or proceed with your entry.

After validation, the requirement lines taken into consideration are regrouped by site and the corresponding PR lines are automatically generated.

The entry of other data in the line depends on the selected transaction. This is the case for example of the information relating to Site, Supplier and Net price.