This function is used to retrieve the following information from a DADS-U declaration:

  • common data:
    • company data,
    • site data,
    • data on work-related accidents,
  • administrative data:
    • employee data,
    • contract data,
  • payroll data,
    • loading of the provisional variables to load the first payroll totals
  • DADS-U data:
    • employee data,
    • welfare data,
    • data on complementary health insurance.

Example: launching the Sage HR Management software on 01/06:

  • import of a DADS-U file produced by the former payroll software, containing the payroll data from 01/01 to 31/05,
  • payroll management under Sage HR Management from 01/06 to 31/12,
  • DADS-U extraction of the Sage HR Management data (01/06 to 31/12) and merging of the imported data (01/01 to 31/05).

A complete DADS-U file is produced for the year. This file reconstitutes the administrative history of the employees over a civil year.

This function is also used to produce a complete DADS-U file at the end of the year by merging the DADS-U file from any software of the French market with the data calculated by Sage HR Management.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

First of all, it is necessary to indicate the path to the TDS file containing the data to import.

The year of declaration of this file must also be specified. This year will serve as the reference year for all all the dates to enter during the import.

It is then possible to choose which type of data to import:

  • Sender data: Import of the information on the Sender site of the TRS declaration.
  • Company data: Import of the Companies present in the TDS file.
  • Site data: Import of the Sites present in the TDS file.
  • WA Rate data: Import of WR Rates present in the TDS file.
  • Employee data: Import of the Employees present in the TDS file.

During the import, the uniqueness of the Companies and Sites to import is assessed based on the site tax ID number, that of the WA Rate data is assessed based on the risk code, and that of the employees is assessed based on Employee ID, or, if it is not specified, the social security number.

Import rules
  • All the structures pertaining to the DADS-U employee data are imported. The structures strictly reserved for the DNA are excluded ("Declaration" column).
  • The system checks, in Sage HR Management, the existence of the company declared in the file to import using the company ID tax number. If the number does not exist, the import is not possible.
  • The system checks, in Sage HR Management, the existence of the sites of assignment of the employees to import using the site tax ID number, which is composed of the company ID tax number and the NIC (internal classification number). If the site tax ID number does not exist, the import is not possible.
  • The system checks, in Sage HR Management, the existence of the employees to import using the social security number.
    • If the number already exists, the corresponding ID is used in the imported data.
    • Otherwise, a new ID, based on the ENT counter, is assigned.
  • The system checks, in Sage HR Management, the existence of valid contracts in the activity periods to import. A valid contract is a contract active in the activity period to import for the ID and linked site.
    • If a valid contract exists, its sequence number is used in the imported data.
    • Otherwise, a new sequence number, based on the CTR counter, is used.
      SEEINFO If multiple valid contracts exist, the last sequence number created is used.
  • If an activity period to import already exists in the imported DADS-U data file, it is not overwritten. A message in the log indicates that the period could not be imported because it already existed. 

Entry screen

Fields

The following fields are present on this tab :

Location

  • Destination type (field TYPEXP)

 

  • File name (field FIL)

 

Start during the year

  • Start (field FLGYEA)

 

  • Year (field FICYEA)

 

  • Version (field FICVER)

 

  • Reset to zero (field FLGRAZ)

 

Import of data

  • Company data (field CPY)

 

  • Update of companies authorized (field FLGCPY)

 

  • Site data (field FCY)

 

  • Update of sites authorized (field FLGFCY)

 

  • WA rate data (field WAC)

 

  • Update of WA rates authorized (field FLGWAC)

 

  • Employee data (field EMP)

 

  • Update of employees authorized (field FLGEMP)

 

  • Recovery of staff no. on creation (field FLGNUM)

 

Import of initialization variables

  • DADS-U totals (field VRA)

 

  • Pay date (field DATPAY)

 

Close

 

Specific Buttons

Is used to retain the criterion values entered, by assigning a name to the memo. Note that the STD memo, if it exists, is automatically recalled at function launch.

Is used to recall an existing memo.

Allows the deletion of an existing memo.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation