Sequence Number Values
The sequence number counters are used to number those documents containing an incremental numeric segment, the current value of this segment can be unique or depend on the site, company, month, period, an additional code or a combination of these setups, according to the case.
When a sequence number counter is newly created, or when it has never issued a number (for a combination of setups defined by the context), the first number allocated is by default 1. But by using this function it is possible to define an initial value using another number to start the numbering sequence.
This function is particularly useful in case of data recovery, so that the system restarts the number sequence with the number after the last one used.
Warning, the modification of this sequence must be locked during normal exploitation by users, and is used only in the initial phase of recovery.
Screen management
Entry screen
Presentation
The entry is carried out in a window: first of all, the code of the sequence number counter has to be entered and depending on the sequence number counter, it may be necessary to enter one or several additional setups. Those setups that are not relevant to the sequence number counter are greyed out.
Once this entry is made, the next value that will be used to number the elements linked to the sequence number counter in the given context is displayed in the field Next value. If no value has been allocated, this field contains 1.
It is then possible to modify this value. An increase in the value suggested does not in principle cause any problem. A decrease in the value should not be made except in a well defined technical context, because elements may already have been numbered with the numbers that the system is looking to re-allocate. This will result in errors, because it will not be possible to create the elements in question.
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Fields
The following fields are present on this tab :
Block number 1
| This code identifies a counter which is referenced when generating an automatic number for a document. A counter is an alphanumeric field of between 1 and 20 characters. It comprises a series of components which are concatenated from left to right to form the counter value. |
Block number 2
| Wen a sequence number counter is defined by company, there is a sequence number counter per company code. The company code is therefore part of the key that determines the record of the table where the current chrono number is stored. |
| Wen a sequence number counter is defined by site, there is a sequence number counter per site code. The site code is therefore part of the key that determines the record of the table where the current chrono number is stored. |
| This field contains the year, in up to 4 digits. |
| This is the Month, represented in a maximum of 2 digits. |
|
Accounting financial year number. |
| This is a Component of the sequence number. |
Block number 3
| This field initially displays the next value that the system will assign to the related transaction or document. It may be changed to a new value of the Sequence Number as is appropriate to the situation. |
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Error messages
In addition to the generic error messages, the following messages can appear during the entry :
No value of sequence number counter for a numbering of DB type sequence
When a sequence number counter takes its chronological numbers from a database sequence, this is obviously the sequence that gives the chronological numbers. There is then no possibility to enter the next number.
It should be noted that no control is possible on the additional code value.