Declarations > Other declarations > Payment balance declaration > Setup > Payment balance configuration 

Use this function to set up the payment balance configuration related to economic reason code declarations. You can define these at the legislation or company/legislation levels. Company groups are also supported. Usually one configuration per legislation is required.

Each configuration contains three main elements that control the data extraction process for declarations in the following order of importance:

Triggering account or accounts – primary selection criteria

Data to include – optional settings to refine the selection criteria

Data to exclude – optional settings that are more specific than data included

The grid displays existing configurations.

Click the Edit icon on a line to modify.

Prerequisites

SEEREFERTTO Refer to documentation Implementation.

Actions

Click Create to define a new payment balance declaration.

Presentation

Click Create to define a new payment balance configuration.

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Fields

The following fields are present in this block:

Header

  • Code (field CODE)

Enter a unique code for the configuration.

  • Legislation (field LEG)

Enter a supported legislation:

  • Austrian
  • French
  • German
  • Portuguese
    • Group+company code (field GRPORCPY)

    Enter a company if the configuration is at the company level.

    • Ledger type (field LEDTYP)

    Select the ledger type to determine the type of data to be extracted. It is usually the general ledger.

    • Process type (field PROCESSTYPE)

    Select the process type:

  • Payments
  • Open items
  • Both
    • Amount (field AMOUNT)

    Select how the currency is determined:

  • Original transaction currency
  • Ledger currency
    • Amount type (field AMTTYPE)

    Select one:

  • Exclude tax
  • Include tax
    • Triggering account (field ROOTACC)

    Enter an account to trigger the data extraction process. This is the primary selection criteria.

    You can list several accounts separated by a space and use wildcards for account roots. For example, entering 14* would include all accounts that start with 14.

    For Portuguese legislation, all triggering accounts must be bank accounts.

    For German and Austrian legislations, all triggering accounts must be control accounts.

    • Limit (field AMTLIMIT)

    Enter an amount. Data extraction is triggered when the total amount of all accounts surpasses this value.

    Data to include grid

    • Account root (field CROOTACC)

    Enter a single account or an account root with a wildcard.

    To exclude a specific account when using a wildcard, enter the full account number in the Account root field of the Data to exclude grid.

    • BP group (field BPGROUP)

    Enter a BP group to limit the extraction to this group of BPs.

    See Economic reasons/BP groups.

    • Document type (field DOCTYPE)

    Enter a document type to limit the extraction to this document type.

    Data to exclude grid

    • Account root (field CROOTACC)

    Enter a single account or an account root with a wildcard.

    For example: If you entered 84* in the Account root field of the Data to include grid, that would normally include all accounts beginning with 84. However, you can exclude an account that begins with 84 by entering the full account number here: 8420.

    • BP group (field BPGROUP)

    Enter a BP group to exclude from the data extraction.

    • Document type (field DOCTYPE)

    Enter a document type to exclude this type of document from the data extraction.

    • Notes (field NOTES)

    This is a free-text field where you can enter comments.


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    Reports


    Error messages

    In addition to the generic error messages, the following messages can appear during the entry :

    The only error messages are the generic ones.