Use this function to generate payment balance declarations. You can also view the status for current declarations: posted and/or exported.

After setting up the master data and configuration, you can perform the declaration process each month or quarter, depending on the legislation.

The grid displays current payment balance declarations and whether a declaration has been posted, exported, or both. To view or manage a current declaration, click the Code on the line or select Display from the Action icon menu.

From this screen, you can perform the steps necessary for the payment balance declaration.

If necessary, you can modify the data extraction configuration (PBDCONFIG) and re-extract the data. Once you post the declaration, you can no longer make modifications.

The Open items grid displays open items based on the data extraction configuration.

The Grouped grid displays payments based on the data extraction configuration.

Prerequisites

SEEREFERTTO Refer to documentation Implementation.

Actions

 Click Create to enter details for a new payment declaration. 

Presentation

Click Create to enter details for a new payment balance declaration.

Close

 

Fields

The following fields are present in this block:

Header

  • Start date (field DATEFROM)

Enter start and end dates for the declaration.

For Portuguese and German legislations, use the full month.

For Austrian legislation, enter dates to establish the quarter.

  • End date (field DATETO)

Enter start and end dates for the declaration.

For Portuguese and German legislations, use the full month.

For Austrian legislation, enter dates to establish the quarter.

  • Group+company code (field GRPORCPY)

Enter the group or company code.

Information

  • Code (field CODE)

This field displays a code comprised of the company code + the year and month + a sequential code.

The code is a link that opens a screen where you can perform the steps necessary for the payment balance declaration or to make modifications to an existing declaration that as not yet been posted.

  • Legislation (field LEG)

This field displays the legislation for the company code or group.

  • Ledger type (field LEDTYP)

This field displays the ledger type and is read-only.

  • Posted (field POSTED)

These check boxes indicate whether the declaration has been posted, exported, or both if both check boxes are selected.

  • Exported (field EXPORTED)

These check boxes indicate whether the declaration has been posted, exported, or both if both check boxes are selected.

  • Payment balance configuration (field BPDCCODE)

This field displays the payment balance configuration code for this declaration and is read-only.

Close

 

Reports


Filter

Select this action to view economic reason codes for all supported legislations.

Select this action to only view economic reason codes for Austria.

Select this action to only view economic reason codes for France.

Select this action to only view economic reason codes for Germany.

Select this action to only view economic reason codes for Portugal.

Action panel

These actions are available when you click the Code for a payment balance declaration or select Display from the Action icon menu on the line.

This action extracts the data based on the configuration.

This action recalculates the payments after manual modifications without re-extracting the data.

If you extract the data again, any manual modifications are reset.

After posting the declarations, you can no longer make modifications or recalculate the payments.

This action opens a screen that contains the detail lines for open items where you can make edits if necessary.

This action opens a screen that contains the details for grouped payments where you can make edits if necessary.

This action posts the declaration but does not send it to the tax authority. You need to export and manually submit the declaration.

Once you post a declaration, you can no longer make modifications.

After posting, use this action to export the data to a file that can be downloaded and given to the tax authority.

You can repeat the export and download the file again.

Select this action to manually create new detail lines. These are added to the Open items grid when you Recalculate the declaration.

Select this action to manually create new detail lines. These are added to the Grouped payment grid when you Recalculate the declaration.

Limitations

This feature is only available for the following legislations:

  • Austrian
  • French
  • German
  • Portuguese

For this feature to work properly for Portuguese legislation when a payment is created directly in a journal entry, each bank account must correspond to a G/L account. This setup is very important to relate the account to the bank so that the country of the bank can be identified.

For example:

Bank1 --> account 121

Bank2 --> account 122

You can enter this information on the Management tab in the Bank account function (GESBAN.) In the Journals grid, enter the account number in the Cash acct. field.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

The only error messages are the generic ones.