Customer BP invoice posting
Use this function to mass post customer invoices that have already been entered in Customer Invoicing, provided they have not been posted individually when entered. Invoices sent via the Sales Management module have already been posted in this module.
French electronic signatures for sales invoices and journal entries
In compliance with French and Portuguese antifraud legal requirements and to ensure data security, electronic signatures are automatically generated when a customer invoice or journal entry is posted or set to Final, respectively. After the electronic signature is generated, further modifications to any of the fields identified below can be easily detected.
You can use the Electronic signature control function (FRADSICTL) to review the current electronic signature and highlight any inconsistencies.
See the “French electronic signature how to guide” or the "SVAT certification for Portuguese legislation guide" on the How to tab for details on implementing this feature. This document is intended for administrators and consultants who maintain and update Sage X3.
Exceptions
Data from invoices or journal entries posted before activating the electronic signature feature is not added to the DKSDATAFRA table and therefore no electronic signature is created.
Legislations other than French or Portuguese do not need to generate electronic signatures.
The electronic signature is a record in the Electronic signatures table (DKSDATAFRA) that includes data from the following fields in the Sales invoice (SINVOICE) and Account entries (GACCENTRY) tables:
Field code | Description | Data source: SINVOICE | Data source: GACCENTRY |
ORIDOC | Origin of the document | 1 | 2 |
DOCTYP | Journal | SINVOICE.SIVTYP | GACCENTRY.TYP |
DOCNUM | Journal description | SINVOICE.NUM | GACCENTRY.NUM |
TOTTAX(9) | Total by tax rate | SIH.AMTTAX(i) + SIH.BASTAX(i) |
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AMTATI | Invoice amount with VAT | SIH.AMTATI |
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DATTIM | Date and time of the signature | Datetime$ |
|
INVSNS | Document type | Evaluate SIH.SNS |
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CPYNAM | Company name | CPY.CPYNAM |
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POSCOD | Company postal code | BPA.POSCOD |
|
CPYEECNUM | Company VAT number | CPY.EECNUM |
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BPRNAM | Customer name | SIH.BPRNAM(0) | BPARTNER.BPRNAM |
BPREECNUM | Customer postal code | SIH.POSCOD |
|
JOU | Journal code |
| GACCENTRY.JOU |
DESTRA | Journal description |
| GACCENTRY.DESTRA |
FNLPSTNUM | Final number |
| GACCENTRY.FNLPSTNUM |
ACCDAT | accounting date | SINVOICE.ACCDAT | GACCENTRY.ACCDAT |
ACC | Account code |
| GACCENTRYD.ACC |
BPR | BP | SINVOICE.BPR | GACCENTRYD.BPR |
LIN | Journal entry line |
| GACCENTRYD.LIN |
LINDES | Line description |
| string$([F:DAE]DES<>"", |
Screen management
Entry screen
Presentation
Use this screen to select the invoices to be posted.
The selection options include:
- The company, the site
- The user
- The entry types
- A date range
- A number range
Indicate if you wish to generate a log file detailing the list of posted invoices.
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Fields
The following fields are present on this tab :
Criteria
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Generation
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Batch task
This function can be run in batch mode. The standard task BPCINV is provided for that purpose.
Error messages
In addition to the generic error messages, the following messages can appear during the entry :
The posted documents will have the 'Final' status for the company
If the processing is launched for a given company and this company has selected the French compliance rules (the parameter FRADGI - French fiscal regulation - LOC chapter, CPT group - is set to Yes), then the documents generated by the processing will have the status Final.
The posted documents will have the 'Final' status for one or more companies
The processing is launched for all companies or group of companies and if at least one of the companies chose French compliance rules (i.e. parameter FRADGI - French fiscal regulation - LOC chapter, FRA group set to Yes), the documents generated by the processing will have the status Final.