Sites

• Site (field FCY)

This code is used to identify the site concerned. It is unique for each site.

• Description (field FCYNAM)

This title is used to identify the Site clearly.

This information is intended to be reproduced on documents and reports.

• Short description (field FCYSHO)

This title, which describes the record, is used in some screens or records when there is not enough space to display the long title.

• Legal company (field LEGCPY)

Select or directly enter the company code for which the site is attached.

• Country (field CRY)

This code is used to identify the country associated with the information.

In the country table, which controls this field, there is a certain number of characteristics useful to perform controls on dependent information, and especially :

• the telephone number format
• the format of the number identifying a company or an activity (SIRET, NAF in France)
• the postal code format
• the format of the bank ID number

• Site tax ID no. (field CRN)

The Site Registration number identifies a company.

This numerical identifier made of 14 numbers is sub-divided into two parts: the first part is the Company Registration number the company (or legal unit or legal entity) to which the Site Registration number belongs; the second part is usually called the NIC (internal classification number), and is made up of a four-figure number assigned to the establishment and a control figure used to validate the Site Registration number as a whole.

This information must necessarily be entered if the Site Registration number code is setup as being mandatory for the country of the company for which the site is attached.

• SIC code (field NAF)

This is the Standard Industrial Classification (SIC) code, which characterizes the principle activity of the business partner and can be used for selection, sorting, reporting, etc.

The entry format of the activity code depends on the Country.

• Self-certification of origin (field ORICERFLG)

• REX number (field REXNUM)

• EORI number (field EORINUM)

If the Country profile for this entity has the EROI identification field selected, you can enter an EORI number, which is prefixed with the country's ISO code.

Note: This number is needed for entities doing business within the UK and for EU companies importing and exporting goods and services with UK companies.

• Financial site (field FINFLG)

If this box is checked, the site is an accounting site (financial site).

If the box is unchecked, the site is not an accounting site and you must enter the financial site to which it is attached to in the next field: Financial site.

Caution: if the site is a financial site, you can uncheck the box but only after the site accounts have been closed and after the company FY end.

In addition, this site will no longer be considered in the inquiries of balances, accounts, etc. This is also true for FYs prior to the status change.

• Financial site (field FINRSPFCY)

It is the code of the site on which the accounting is carried out.

If this site is an accounting site, this information is useless.
On the contrary, this code is mandatory. It has to correspond to an already existing financial site.

• Accounting code (field ACCCOD)

Use this field to specify the accounting code of the site.
The accounting code is a default value used in the setting up of accounting entries.
It refers to a table that lists a certain amount of elements (collective accounts, accounts or parts of accounts) that can be used for the determination of the documents that will be posted.

• Dimension type (field DIE)

The pre-loaded dimensions in the grid correspond to the default dimensions associated with the 'Site' basic data.

• Analytical dimension (field CCE)

The setup determines if the analytical dimensions can be modified. They are initialized based on the setup of the default dimension.

In creation mode, if no order line has been entered and the project code is modified, the analytical dimensions are reset based on the setup of default dimensions.

In creation mode, as in modification mode, if an order line is entered and the project code is modified, the analytical dimensions are not reset.

• Address (field CODADR)

This code is used to identify the various addresses associated with the managed record (user, company, site, business partner of any description, etc.).
Each address code is unique to a given record.
In general, it is mandatory to enter an address for each record, and one of them must be declared as the default address using the corresponding box.

You cannot modify or delete an address code when it is used at the level of a Bank ID number or for a contact.
In this case, to be able to modify or delete an address code, you first need to remove it from the level of the Bank ID number or contact.

• Code (field XCODADR)

• Description (field XBPADES)

• Country (field XBPACRY)

• Description (field XCRYNAM)

• Type (field XADDTYPSA)

• Service type (field XADDSRVTYP)

• Unit/postal number (field XADDPOSNBR)

• Complex (field XADDCPXSA)

• field XADDLIG1

• field XADDLIG2

• Suburb/District (field XADDSUBSA)

• field XADDLIG3

• Postal code (field XPOSCOD)

• City (field XCTY)

• field XSAT

• Federal ID code (field XCODSEE)

• Website (field XFCYWEB)

• External identifier (field XEXTNUM)

• Default address (field XBPAADDFLG)

• Address validation (field VALADR)

• Validated (field XADRVAL)

• Administrative division (field XADMDIVCOD)

• field XTEL1

• field XTEL2

• field XTEL3

• field XTEL4

• field XTEL5

• field XWEB1

• field XWEB2

• field XWEB3

• field XWEB4

• field XWEB5

• Country (field BIDCRY)

This code is used to identify the country associated with the information.

In the country table, which controls this field, there is a certain number of characteristics useful to perform controls on dependent information, and especially :

• the telephone number format
• the format of the number identifying a company or an activity (SIRET, NAF in France)
• the postal code format
• the format of the bank ID number

• IBAN prefix (field IBAN)

The IBAN is an internationally agreed standard of identifying bank accounts in a structured format.
IBAN can be used in national and/or international payment transactions (country-specific).
The IBAN code consists of: 

• A 4-digit IBAN prefix composed of:
  - a country code (2 letters),
  - two check digits
  This prefix is displayed. It is calculated automatically upon the bank account information entered in the Bank ID field.the bank account information (country specific, up to 30 characters).
• The bank account information (country-specific, up to 30 characters).

 Not all countries support IBAN. The IBAN format applied to bank accounts is controlled by the IBAN management option, defined in theCountries setup.

• Bank acct. number (field BIDNUM)

This number identifies the bank account of a given bank, for a given country.
The entry format of a Bank ID number is dependent on the country where the bank is domiciled.

For the entry of the Bank ID number to be correct, it is necessary to predefine the entry format in the Countrytable and to activate the option IBAN managementfor those countries supporting the IBAN format.

 In case of an IBAN this field has to contain the bank account part only, beginning from the 5th character of the IBAN. The first 4 characters of the IBAN (country code and check digits) are calculated automatically and displayed in the field IBAN pref.

• Default (field BIDNUMFLG)

No help linked to this field.

• Address (field BIDBPAADD)

This field specifies the address code of the bank ID number, controlled in the address codes of the managed entity (company, site, customer, supplier, etc.).

This address code is used to define the default bank ID number in payment contexts where an address is known.

• Currency (field BIDCUR)

This code helps identify the currency for a site, a business partner, or define a default value. This code is controlled in the currency table. It is advisable to use the ISO code during the creation of a new currency.

• ISR customer no. (field BVRNUM)

• Paying bank (field PAB1)

This field, which is mandatory for payments, defines the paying bank related to the account number. The first line contains the name of the bank.

• Beneficiary (field BNF)

No help linked to this field.

• Paying bank 2 (field PAB2)

• Paying bank 3 (field PAB3)

• Paying bank 4 (field PAB4)

• BIC code (field BICCOD)

• Intermediary bank (field MIDPAB1)

• Paying bank 1 (field MIDPAB2)

• Paying bank 2 (field MIDPAB3)

• Paying bank 3 (field MIDPAB4)

• BIC code (field MIDBICCOD)

• Country (field MIDCRY)

• Code (field CCNCRM)

No help linked to this field.

• Last name (field CNTLNA)

• Code (field KCCNCRM)

• Title (field KCNTTTL)

This field associates a closing sentence with a contact's family name.
This information can be used on documents to be sent to contacts.

• Last name (field KCNTLNA)

No help linked to this field.

• First name (field KCNTFNA)

First name of the contact.

• Function (field KCNTFNC)

This field specifies the position of the contact to choose from a pre-defined list.
The local menu 233 lists all the possible positions.

• Department (field KCNTSRV)

This text field indicates the department to which the contact is attached.
No table controls this information.

• Role (field KCNTMSS)

No help linked to this field.

• Language (field KCNTLAN)

• Date of birth (field KCNTBIR)

• Category (field KCNTCSP)

• Address (field KCNTADD)

The value of the contact's address code, controlled in the address codes of the supported entity ( Addressestab), is for information purposes only. This code is used to link the contact to one of the addresses of the relevant entity.

• field KADDNAM

• Email (field KCNTWEB)

This field is used to specify the email address of the contact.

• Telephone (field KCNTTEL)

This field indicates the phone number. Its entry format depends on the country.
The level of control applied to the entered number format depends on the general parameter CTLTEL - Phone number control (SUP chapter, INT group).

• Fax (field KCNTFAX)

This field specifies the fax number where the entry format is identical to that of the telephone and is dependent on the country.

• Mobile phone (field KCNTMOB)

This field indicates the mobile phone number with an entry format that depends on the country.

• Type (field KRSACNTTYP)

• Mailing prohibited (field KCNTFBDMAG)

• Default contact (field KCNTFLG)

When this box is checked, the selected contact becomes the default contact.

• DAS2 (field DADFLG)

This ticked box indicates that the supplier is a contractor within the framework of the fees declaration (DASD2). The site submit the DASD2 declaration (French specificity).

If it is not, the next field needs to define a deposing site code assigned to the same legal company.

• DAS2 site (field DADFCY)

This information is used to extract the fees lines (associated to a European expenses site) of the journal entries (associated to a posting site), in order to generate the European expenses.

• Manufacturing (field MFGFLG)

When checked, this box specifies that the site is a production site.
In this case, the data linked to the different management activities can be linked to this site.

• Sales (field SALFLG)

When checked, this box specifies that this site is a sales site.
In this case, the data linked to these different management activities can be linked with this site.

• Purchase (field PURFLG)

This checkbox specifies that the site is a purchase site.
In this case, the data linked to these different management activities can be linked with this site.

• Stock (field WRHFLG)

This box, if checked, means that this site is a storage site (Warehouse).

 This box must be checked when dealing with manufacturing.

• field UVYDAY

This field mentions that this day of the week is considered as being a day worked for the site concerned.

• Unavailable (field UVYCOD)

The un-available period code is used to specify the periods during which a BP or a site is not available (annual closing period, for instance).

• Carrier (field BPTNUM)

This field indicates the default carrier for a site. It depends on the delivery site by default.

• Payment bank (field PAYBAN)

Use this field to indicate the payment bank associate to the site.
This information is displayed in the default initialization of the bank code in payment invoice entry when this information is mandatory.
The initialization is based on the following order of priority: the customer or supplier bank/cash funds and the bank entered on the site. Then, the user parameter BANKDEF - Bank by default, is used for banks and the user parameter CAISDEF - Default cash (chapter TRS, group DEF) for cash.

• IGIC operations (field SPAOPEIGIC)

This flag is displayed only when the KSP activity code is activated.
It is used to mark that the site will do IGIC Operations (Sales and Purchases in Canarias).

• Transp. starting hour (field STRHOU)

• Transp. ending hour (field ENDHOU)

• Company name (field DADFCYNAM)

This field indicates the name or corporate name of the site.
If this zone is not entered, the TDS control will indicate an abnormality
The initialization button is used to load this screen's zones via the site's default address.

• Address complement (field ADDCPL)

The address of the site is entered in accordance with the AFNOR format requested of the TDS declarations:

• additional information on the address (entrance, building, building block, floor, named place, etc.)
• the lane number,
• The suffix of the lane number,
• the lane name,
• the registered number of the commune which format varies according to the country code of the address,
• the name of the commune,
• the postal code which format varies according to the country code of the address,
• the distributing office.
  The TDS control indicates an anomaly if the commune or the distributing office are not entered, or if the first two digits of the postal code are not entered.
  
  

• Street number (field STREETNUM)

• field ABC

There can be suffixes:

• B for Bis,
• T for Ter,
• Q for Quarter,
• C for Cinques,
• empty if no suffixe is specified.

• Street (field STREET)

The address of the site is entered in accordance with the AFNOR format requested of the TDS declarations:

• additional information on the address (entrance, building, building block, floor, named place, etc.)
• the lane number,
• The suffix of the lane number,
• the lane name,
• the registered number of the commune which format varies according to the country code of the address,
• the name of the commune,
• the postal code which format varies according to the country code of the address,
• the distributing office.
  The TDS control indicates an anomaly if the commune or the distributing office are not entered, or if the first two digits of the postal code are not entered.
  
  

• Municipality code (field POSCTYCOD)

This field indicate the INSEE code of the town.
This field remains empty is this code is unknown.

 This code should not be mistaken for the post code.

• Municipality (field CTYNAM)

This field is assigned if the commune is not the same as the distributing office.

• Postal code (field DADPOSCOD)

The entry format for the postal code depends on the country.

Particular cases:

• ANDORRE's post code is 99130,
• MONACO's post code is 99138,
• for the other overseas countries, indicate the INSEE code of the country or 99999 if not known.
  
  

• Distributor office (field POSCTY)

This field specifies the city/town name.
The town/city automatically suggested is the one associated to the postal code previously indicated.

It is also possible to manually enter the name of a city/town:

• If the town/city is already defined, the associated postal code is automatically displayed,
• if it doesn't't exist, a warning message will appear and the continuation of the entry is authorized.

• Site tax ID no. (field DADCRN)

Single identification number for the company.
It is mandatory to enter this number if both the following conditions are satisfied:

• its entry is set to mandatory by setup of the country record,
• the BP is a corporate body.

Its entry format depends on the setup carried out at the level of the Country record.

In France, this number, assigned by the INSEE on registering a company with the national registrar of companies, contains 9 numbers, is unique and cannot be changed. This is used by all public bodies and the administrations in contact with businesses.

• Site tax ID no. on 01/01 (field CRN01)

This field is assigned if the Business code (NAF) changed during the year TDS.
In this case, it is necessary to enter the Business code (NAF) of the site, on the 1st of January from the TDS year.

• SIC code (field DADNAF)

This fields displays the SIC code (subject to activity code KFA), according to the French company's activity codification.

• URSSAF code (field URSCOD)

This fields specifies the URSSAF organism (French social security and family benefit contributions) to which the payment of contributions is made.

• URSSAF account (field URSCPT)

This field indicates the account number for the contribution payments to URSSAF (French social security and family benefit contribution).

• DAS2 number (field NBDAS)

This field specifies the number of DADS yearly salary declarations placed by the site.

X3 generates a 1099 file (DADS) containing only the fees:
Number of DADS=1.

If the site provides another 1099 file (DADS) for the salaries via another software:
Number of DADS = 2

• CRAM number (field CRAM)

This field indicates the identification number at the CRAM (French Health Insurance system).
This field can be left empty if the user does not know the number.

• Business (field JOB)

This field indicates the main activity or job of the DADS (yearly salary declaration) site.

• Tax on salaries (field TAXWAG)

This checked box indicates that the site depends on the tax on salary.

• Last name (field RPBSURNAM)

These fields specify the surname, name and detailed duties of the DADS (yearly salary declaration) in-charge person of the site.

• First name (field RPBFIRNAM)

• Telephone (field TEL)

• Email address (field EMAIL)

• Function (field RPBJOB)

These fields specify the surname, name and detailed duties of the DADS (yearly salary declaration) in-charge person of the site.

• Warehouse management (field WRHGES)

La présence de cette case est soumise au code activité WRH.
Une fois cochée, elle indique que le site autorise la gestion des dépôts. Il est alors possible d'indiquer un dépôt par défaut pour chaque type de flux.
Elle est accessible uniquement si le site est identifié comme étant un site de stock (paramétrage effectué sur l'onglet Détails).

Lors de la gestion des flux, les dépôts par défaut indiqués au niveau du site ne seront toutefois pas prioritaires par rapport à celui éventuellement précisé, par défaut, au niveau du paramétrage de l'utilisateur.

• field WLIB1

• Receipt (field RCPWRH)

When the warehouse management is authorized for the site, it is possible to specify a default warehouse for each receipt or issue movement.