For each reversal, a journal will be generated. The journal thus dealt with will have their "Reversal" fields set to the "Reversed" value. When a journal is processed, all the ledgers containing this journal will be impacted.
When the Fixed assets are managed, the journal reversal will result in the Expenses automatic generation, provided that the required setup is implemented (see the Journal entrydocumentation for further information). The list of expenses then created is included in the log file generated at the end of the reversal processing.
Refer to documentation Implementation
Presentation
The selection of journals to be reversed is made according to several criteria:
These criteria can be used to restrict the selection of journals to be reversed. It is not however mandatory to enter all these fields. By default, the system selects all the journals having the "Yes" status.
Date ranges are used to refine the selection. The reversal date specified on journal entry is the date that is taken into account. Note that the operation will only be valid if the relevant fiscal year and accounting period are open.
The accounting journal type generated during this processing is the same as the type of the original journal.
At processing level itself, it is possible to select the reversal method to use:
The "Log file" flag can be selected to display a summary of all the generated journals at the end of the processing.
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Fields
The following fields are present on this tab :
Criteria
| Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox. |
| Enter the company code for which the processing has been started.
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| Select this check box to include all sites. To run this process for a single site, leave clear. |
| Enter the site code for which the processing has been started.
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| Select this check box to include all types. To run this process for a single type, leave clear. |
| it is possible to enter a specific journal type in this field when the box "All journal types" is unchecked. |
| If this box is checked, all journal types are taken into account for the operation. |
| Enter the journal type. It must be of the same type as the journal linked to the selected journal type.
The journal type is used to group journals based on common characteristics mainly linked to the nature of the operations that will be recorded in it:
Some processings and controls depend on the journal type:
Six journal types have been allocated to the miscellaneous operations:
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| If the box "All journals" is checked, all types of journals are taken into account for the operation. |
| Here, indicate the journal code comprised of one to five alphanumeric characters.
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| Select this check box to include all users. To run this process for a single user group, leave clear. The current user will be used if the user/group code is blank. |
| Ccode of the operator that carried out the process.
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Date range
| Start of the selected period representing the reversal date entered on journal entry.
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| End of the selected period representing the reversal date entered on journal entry.
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Generation
| This field is used to generate automatic reversals. The journals having their "Reversal" flag set to Yes and meeting the criteria defined below will be reversed on the reversal date defined in the journal.
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| Select this check box to generate a log file. |
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This function can be run in batch mode. The standard task ACCRVS is provided for that purpose.
The following fields are included on the window opened through this button :
Close Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.
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Click this action to enter a Memo code to load the settings associated with the code. |
Click this action to delete a Memo code. |
In addition to the generic error messages, the following messages can appear during the entry :
The reversal date is not included in an open fiscal year. Concerning the opening of fiscal years, please refer to the Periods documentation.
The reversal date is not included in an open accounting period. Concerning the opening of accounting periods, please refer to the Periods documentation.