Expense posting

• All companies (field ALLCPY)

Select this check box to run the process for all companies. Otherwise, you need to select a company.

Specific case

In a multi-legislation environment, this check box is not available. The process can only be run one company at a time because the document type and journal for the posting are likely for a single legislation.

• Company (field CPY)

Enter a company if the All companies check box is not selected.

• Legislation (field LEG)

• All sites (field ALLFCY)

Select this check box to include all sites. To run this process for a single site, leave clear.

• Site (field FCY)

Enter a site if the All sites check box is not selected.

• All employees (field ALLCLB)

Select this check box to include all employees.

• From employee (field CLBSTR)

Enter the code of the first employee of the interval.

• To employee (field CLBEND)

Enter the code of the last employee of the interval.

• All currencies (field ALLCUR)

Select this check box to include all currencies. To run this process for a single currency or currency group, leave clear.

• Currency group (field GRPCUR)

A currency group is a set, or a group, of currencies.

Currency groups are used in selection criteria for filtering currencies.

• Currency (field CUR)

This code is used to identify the currency for a site, BP, etc. It is managed in the currency table.
The currency proposed by default is that of the budget.
The exchange rate type applied is based on the BUDTYPCUR - Budget conversion rate type (BUD chapter, CMM group) parameter setting.

It is recommended to use the ISO coding during the creation of a new currency.

• Authorized expense lines (field VISA)

• Expense start date (field DATSTR)

Enter the start date to filter for data within a date range.

• Expense end date (field DATEND)

Enter the end date to filter for data within a date range.

• One employee/journal (field EXPCLB)

If this check box is selected, employee expenses are posted on different journals.

If this check box is not selected, employee expenses are posted on a single journal.

• Generate entries (field GENECR)

Select this check box to generate entries. If this check box is not selected, the process is in simulation mode. It specifies in the log file the invoices found to match the selection criteria and the Purchase and Sales Accruals to be generated.

• Generation type (field CAT)

Select the journal generation type:

• Actual: The journal is integrated into the balance when recorded.
• Active simulation: The journal is integrated into the balance when the balance is recorded. This journal can be deactivated later.
• Inactive simulation: The journal is not integrated into the balance. This journal can be activated later.

• Entry status (field STA)

In the event of an actual generation, the status of the journal can be:

• Temporary
• Final

The entry status for entries must be Final when the requested generation type is Actual and the company meets one of the following criteria:

• French legislation company with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and not editable;
• Foreign company applying the French 'DGI no. 13L-1-06' compliance rules with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and editable.

The status defines your ability to modify the document. Once final, the modifications of the journal are only for information purposes or concern the analytical postings. The date, amounts, accounts, VAT code and other purely accounting information can no longer be modified.

In temporary mode, most of the information displayed on the journal can be modified. The modification options can vary based on:

• The nature and the origin of the accounting document:
  • Temporary payment document: bank line that cannot be deleted
  • Purchase invoice document: BP line that cannot be deleted, purchase account and VAT that cannot be modified

• The management events that have an impact on the account document are:
  • Charge account with a declared VAT amount
  • Matched VAT account or not

• Entry type (field TYPPCE)

Each accounting journal entered is linked to a given type. The notion of journal type is used to regroup accounting journals based on their common use principles.

You can specify the entry type, knowing that it will prevail on the default one defined in the GAFTYPACC - Default recurring doc type parameter (CPT chapter, DEF group).

• Journal (field JOU)

Enter the journal code (one to five alphanumerical characters).

In Simulation mode, the default journal code is this one attached to the journal entry type. The entry is recorded in the journal attached to this entry type.

In Actual mode, there are two possibilities:

• The journal used is the journal for the related automatic journal entry.
• The default journal is the one attached to this journal entry type. The entry is recorded in the journal attached to this entry type.

• Journal date (field ACCDAT)

This date corresponds to the date of the generated accounting postings. It must belong to a fiscal year or period that is open for all the ledger types.
It is the reference date by default.

• Log file (field TRACE)

Select this check box to generate a log file at the end of the run.