Purchasing > Inquiries > Invoices > Invoices by period 

This function will make it possible to access two graphical inquiries, after the invoices to be selected and the frequency type to be considered have been chosen:

  • Types/Period: This choice makes it possible to view, in the form of a histogram, the invoiced tax excl. amount by period and invoice type (Invoices/Credit Memos).
  • Paid/Period: This selection is used to view, in the form of a histogram, the paid and still to be paid tax incl. amount by period.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

This screen will make it possible to select the invoices based on several criteria, but also to choose the time-related criteria and the display frequency.

  • Company: The company is automatically loaded with the company of the user's default purchase site. It remains modifiable and it can be forced to empty to view the invoices of all the companies. In that case, the site is automatically forced to empty.
  • Site: It is the purchase site. This site is automatically loaded with the user's default purchase site. It can be forced to empty. In that case, the inquiry will deal with all the company's invoices.
  • BP : The supplier code is not entered by default. If no supplier is mentioned, the inquiry will relate to all the suppliers in the folder.
      • Document No.: These criteria are used to define invoice ranges to be viewed
      • Invoice: This check box is used to select invoices (other than the additional invoices)
      • Additional invoice: This check box is used to select additional invoices only
      • Credit memo: This check box is used to select credit memos (other than credit memos on returns)
      • Credit memo on return: This check box is used to select credit memos on returns only
      • Validated: This check box is used to select the validated invoices
      • Not validated: This check box is used to select the non-validated invoices
      • Purchase Module: This check box is used to select the invoices originating from the Purchase module only
      • A/P-A/R Accounting module: This check box is used to select the invoices from the A/P-A/R Accounting module only
      • Payment Approval level: This check box is used to select the invoices with a Payment Approval level set to "Payment Approval"
      • No Payment Approval level: This check box is used to select the invoices with a Payment Approval level other than "Payment Approval"

    Time-related criteria:

      • Frequency: The display frequency of the graphical information can be selected. The month is proposed by default. It is also possible to choose a frequency in Day, Week, Half-Year, or Year.
      • Start date: The start date is initialized with the first day of the month coming from the current date minus two months.
      • Number of periods: It is possible to display the number of periods to be displayed. If this information is modified, the end date will be automatically modified based on the number of periods and the frequency chosen.
      • End date: The end date is initialized with the current date postponed to the last day of the month.

    Entry screen

    Fields

    The following fields are present on this tab :

    Selection

    • Active memo (field MEMO)

     

    Use this check box to select the invoices which have a 'warning' Three-way match status.

    SEEINFO The Three-way match status is defined in theProductfunction.

    Use this check box to select the invoices which have a 'warning' Three-way match status.

    SEEINFO The Three-way match status is defined in theProductfunction.

     

    • From entry (field NUMDEB)

     

    • To entry (field NUMFIN)

     

    Status

    • Invoice (field PIHTYP1)

     

    • Additional invoice (field PIHTYP2)

     

    • Credit memo (field PIHTYP3)

     

    • Credit memo/return (field PIHTYP4)

     

    • Posted (field STAO)

    Use this check box to select the invoices which have a 'warning' Three-way match status.

    SEEINFO The Three-way match status is defined in theProductfunction.

    • Not validated (field STAN)

     

    • Purchase module (field MODA)

     

    • A/P-A/R module (field MODT)

     

    • Payment approval level (field BAPO)

     

    • Not at payment approval level (field BAPN)

     

    Frequency

    • Period (field PERCOD)

     

    • Start date (field BPRDATDEB)

    Use this check box to select the invoices which have a 'warning' Three-way match status.

    SEEINFO The Three-way match status is defined in theProductfunction.

    • No. of periods (field PERNBR)

     

    • End date (field BPRDATFIN)

    Use this check box to select the invoices which have a 'warning' Three-way match status.

    SEEINFO The Three-way match status is defined in theProductfunction.

    Close

     

    Specific Buttons

    This button is used to record the chosen criteria in a specific memo code. The STD memo code is systematically submitted when accessing this function.

    This button makes it possible to recall a Memo that has already been recorded.

    This button is used to delete a recorded memo.

    This button provides access to the graphical inquiry displaying the invoiced tax excl.amount by period and by invoice type (Invoices/Credit Memos).

    This button provides access to the graphical inquiry displaying by period the tax incl.amount, paid and still to be paid.

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation