A/P-A/R accounting > Payment orders > Payment order generation 

This function is used to automatically generate paying bank notice slips.

Based on defined selection criteria, all the payments assigned to the same bank and from the same payment transaction are placed on a paying bank notice that can be viewed and modified in Paying bank entry.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

Presentation

The system proposes a dialog box within which the paying bank note selection criteria are specified:

  • company, site;
  • entry batch
  • payment transaction, bank, user;
  • currency
  • Limit due date.

Once the processing has been completed, a log file mentions the list of the generated paying bank notices, along with the payments related to them.

The paying bank notices can then be handled in the paying bank entry screen.

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Fields

The following fields are present on this tab :

Block number 1

  • All companies (field ALLCPY)

To select the payments regardless of the related companies, check the "All companies" field.
To select the payments for company XXX, uncheck the "All companies" field and mention XXX in the "Company" field.

 

 

  • All sites (field ALLFCY)

To select the payments regardless of the related sites, check the "All sites" field.
To select the payments for site XXX, uncheck the "All sites" field and mention XXX in the "Site" field.

 

Selection

  • All transactions (field ALLTPY)

To select the payments regardless of the related transaction, check the "All transactions" field.
To select the payments for transaction XXX, uncheck the "All transactions" field and mention XXX in the "transaction" field.

 

  • All entry batches (field ALLLOT)

To select the payments regardless of their related entry batch, check the "All entry batches" field.
To select the payments for the entry batch XXX, uncheck the "All entry batches" field and mention XXX in the "Entry batch" field. Caution, this filter on entry batches can only be applied to the "payments", which excludes payments on slips or paying banks.

 

  • All banks (field ALLBAN)

To select the payments regardless of the related bank or cash desk, check the "All banks" field.
To select the payments for bank or cash desk XXX, uncheck the "All banks" field and mention XXX in the "Bank" field.

 

  • All users (field ALLUSR)

To select the payments regardless of which user has carried out the last entry, check the "All users" field.
To select the payments whose last entry has been carried out by user XXX, uncheck the "All users" field and mention XXX in the "Users" field.
The user having completed the last entry for a payment is the author of the last modification of said payment or by default his creator.

 

  • All currencies (field ALLCUR)

To select the payments regardless of the related currency, check the "All currencies" field.
To select the payments for a single currency XXX, uncheck the "All currencies" field and mention XXX in the "Currency" field.
To select the payments displaying a currency among the ones defined by the currency group YYY, uncheck the "All currencies" field and mention YYY in the "Currency group" field.

 

 

  • Items until (field DUDDAT)

If a date is entered, only the payments where the due date is entered and is earlier or equal to the entered date will be taken into account for the generation of the paying notes.

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Batch task

This function can be run in batch mode. The standard task GENAVIDOM is provided for that purpose.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

"This site is in the xxx company"

The site entered is not part of the company previously entered.

"No paying bank notice for this payment type"

The "paying bank" phase of the entered payment transaction is set to "no".

"PY7: Sequence number counter exceeded"

The number range for the paying bank notices has been exceeded.

"PY7: Transaction cancelled"

Problem during the allocation of the paying bank notice number

Tables used

SEEREFERTTO Refer to documentation Implementation