Transfer confirmation
This function is the last stage of an intra-group transfer operation.
It is used, after having pre-recorded the asset issue then carried out any manual adjustment required for the selected assets, to launch:
- the process of actual issue of the assets in the source company(ies),
- the integration process of these assets in the target company(ies).
Prerequisite
Refer to documentation Implementation
- Tab Entry screen
- Description of the process at the source company
- Description of the process at the target company
- Loading rules for the values of the assets being received by a target company
- Loading rules for the values of the assets being received by a target company
- Loading rule of the lease contract values entering in a target company
- Loading rule of the physical element values entering in a target company
Screen management
Entry screen
Presentation
This function is made up of a single screen that is used to enter the operation reference where the receipts process is to be carried out.
This process can be carried out in Simulation mode.
A non simulated process is irreversible. It cannot be cancelled.
On exiting the process the Log file generated by default displays:
- the setups specified for the integration process,
- the setups applied during the transfer process,
- the setups used by the re-codification process,
- the list of the assets created and the list of the assets issued.
A flag can be checked to request a calculation for the target company/companies on completion of the asset integration process.
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Fields
The following fields are present on this tab :
Parameters
| Reference for the intra-group transfer operation. |
| Description of the intra-group transfer operation. |
| This non modifiable field displays the operation type : partial contribution from the asset, company merger, company split or intra-group sales. |
| This non modifiable field displays the effective date for the operation. |
| This non modifiable field shows the operation status. |
| This tick box is activated to indicate that a company calculation must be carried out on exiting the asset receipt process in the target company or companies. |
| This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database. Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0. |
| A summary is systematically supplied on exiting the process. This summary displays the different operation parameters as well as the number of assets processed. |
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Description of the process at the source company
- - Entry of the issue information in the Receipt/Issue tab of the asset management function (GESFAS):
- The issue date is entered with the effective date for the transfer.The effective date of the issue taken into account in the depreciation expense calculation for the fiscal year will actually correspond to the effective date minus 1 day.
- Issue reason loaded with the transfer type carried out.
-Buyer field entered with the target company reference.
- Transfer price.
- Calculation of the transferable VAT and when need be of the adjustment amount (the calculation rules for a VAT repayment or an additional deduction are the same as those applied on asset issue).
- P&L amount on sale. - Update of the depreciation amounts and of the net value on the issue date.
- Creation of an issue event.
- If the purchase date of the asset is later than or equal to the effective date:
- The asset is cancelled
- Any expenses attached to the asset are cancelled. - If the issue date of the asset is later than or equal to the effective date :
- The asset issue is cancelled.
- The issue and depreciation events are reversed. - If the asset is assigned to a financial leasing contract of the type "lease":
- The contract takes the status transferred and all the assets linked to the contract are also transferred. - If the asset is linked to physical elements, these elements are issued with Intra-group transfer as reason.
Description of the process at the target company
- The assets are created according to the terms described in the table presented below, except for the assets which purchase date is later than or equal to the effective date (cancelled assets in the source company), which are identical.
- Recoding of the fields specified in the recoding process associated with the operation.
- Calculation of all the assets created if this setup has already been activated during the asset integration process.
- A capitalization event is generated for each asset.
- If the purchase date for the asset is later than or equal to the effective date and the asset has been created by capitalization of expenses, these expenses are created identically in the target company and keep their link with the asset arising from the transfer (see below, the Expense field loading rules).
- If the asset is assigned to a lease contract of the rental type, the contract is created identically but under a new reference in the target company (see below, the Contract field loading rules). All the assets assigned to this contract in the source company must be transferred to the target company and automatically attached to this new contract.
- If the asset is assigned to physical elements, these elements are created identically but under a new reference in the target company and automatically assigned to the asset created there. The determination modes for this new reference depend on the PHYNUMBCO - Element numbering on asset basis setup.
Loading rules for the values of the assets being received by a target company
Company | Target company |
Financial site | Financial site coming from the recoding |
Reference | Application of the automatic numbering |
Description 1 | Renewal of the source company value |
Description 2 | Renewal of the source company value |
Purchase date | Initial purchase date if this is greater than or less than the effective date. |
Status at purchase | Determined according to the management rule |
Holding type | Renewal of the source company value |
Posting date | Effective date of the Intra-group sale |
Receipt nature | Determined according to the management rule |
First use date | Determined according to the management rule |
Unit | Renewal of the source company value |
Quantity | Renewal of the source company value |
Characteristics
Group | Renewal of the source company value (1) |
Registration | Renewal of the source company value |
Fixed asset type | Renewal of the source company value |
Account code | Renewal of the source company value |
Stability type | Renewal of the source company value |
Group | Reconstruction of the group in the target company. |
Status | Renewal of the source company value |
Principal asset | Ref. for the principal asset generated in the target company when the status = component or additional. |
CoA valuation
Currency | Renewal of the source company value |
Nature (CoA) | Renewal of the source company value |
Account (CoA) | Renewal of the source company value |
Ex-tax receipt value | Determined according to the management rule |
Invoiced VAT | For non-taxable transfers: |
Collected VAT | Calculated |
IAS/IFRS valuation
Currency | Renewal of the source company value |
Exchange rate type | Renewal of the source company value |
Currency exchange rate | Renewal of the source company value |
Nature (IFRS) | Renewal of the source company value |
Account (IFRS) | Renewal of the source company value |
Ex-tax receipt value | Determined according to the management rule, potentially converted into the IAS/IFRS management currency. |
Invoiced VAT | For non-taxable transfers: |
Collected VAT | Calculated |
Budgetary
Fiscal year | Not entered |
Investment type | Not entered |
stage | Not entered |
Budget | Not entered |
Request | Not entered |
Market number | Not entered |
Supplier | Renewal of the source company value |
Order | Not entered |
Analysis
Analytical dimensions. | Renewal of the source company value (1) |
Economical
Activity | Renewal of the source company value (1) |
CGU | Renewal of the source company value (1) |
IFRS1 sector | Renewal of the source company value (1) |
IFRS2 sector | Renewal of the source company value (1) |
Geographic
Site | Geographic site coming from the coding |
Location | Location coming from the recoding |
Financial
Lease contract | Entered with the lease contract reference automatically generated in the "Target" company, only in the case where the asset is assigned to a lease contract of the rental type. |
Last ana/geo transfer
Date of the last analytical/geographical transfer | Not entered |
Local taxes
Tax type | Renewal of the source company value |
Tax basis | Determined according to the management rule (2) |
VAT regulation:
Reference date | Renewal of the source company value |
Adjustment period | Renewal of the source company value |
Adj total. VAT CoA | Not entered |
Adj total. VAT IFRS | Not entered |
Deduction/Additional repayment CoA / IFRS | Not entered |
Coef. Taxation/Admission/Deduction coeff. | Renewal of the source company value |
Intra-group sales
Tax rule for the operation | Tax rule for the Intra-group transfer |
Source company | Source company code |
Operation type | Intra-group transfer type |
Source asset reference | Asset reference in the source company |
Original purchase date | Purchase date of the asset in the source company |
Original value | CoA ex-tax receipt value of the asset in the source company, when it is not equal to 0. |
Tax basis | Tax basis of the asset in the source company |
NV on the operation day | NV in the CoA of the asset in the source company on the effective date of the operation. |
Asset disposal
Issue date | Renewal of the source company value, if the issue date in the source company is greater than the Effective date. Null when this is not the case. |
Sales amount | Identical to the above |
Planned | Identical to the above |
Issue reason | Identical to the above |
VAT rule for the issue | Identical to the above |
Buyer | Identical to the above |
VAT due on the sale | Identical to the above |
Capital gain or loss reference date | Identical to the above |
CoA additional deduction | Identical to the above |
Capital gain or loss reference basis | Determined according to the management rule |
IFRS additional deduction | Identical to the above |
Free fields
Free fields 1 to 10 | Renewal of the source company value (1) |
Free amounts 1 to 6 | Renewal of the source company value if the management currency for the field is identical. |
Free coefficients 1 and 2 | Renewal of the source company value |
Free dates 1 to 4 | Renewal of the source company value |
capital gain or loss for the different plans, when they are generated
Net value | 0 |
Capital gain or loss | 0 |
Short term capital gain or loss | 0 |
Long term capital gain or loss | 0 |
Intra-group capital gain or loss | Optional reintegration, according to the setup carried out at the level of the operation definition. |
(1) : In the case where a recoding process taking place for these fields has been associated with the operation, the values of these fields comes from the recoding.
(2): The management rule concerning the valuation of the professional tax bases specified at the level of the intra-group transfer Operation definition only applies if the asset Holding type is "In property" and if the purchase date is earlier than or equal to the date specified with the management rule. Otherwise, the Tax basis will be systematically equal to the asset contribution value.
Loading rules for the values of the assets being received by a target company
Note: When an asset has been created by the capitalization of expenses, these expenses "follow" the asset in the target company only if the asset is cancelled during the transfer, that is to say if its receipt date is later than or equal to the effective date of the operation.
In this case, all the values of the expenses are identical in the target company with the exception of the fields shown below, which are loaded in the following way:
Company | Target company |
Financial site | Financial site coming from the recoding |
Geographic site | Site following recoding |
Asset | Reference for the corresponding asset in the target company |
Fiscal year | Not entered |
stage | Not entered |
Budget | Not entered |
Request | Not entered |
Market number | Not entered |
Free amounts 1 to 6 | Renewal of the source company value if the management currency for the field is identical. |
The following field values are identical but may be the object of a recoding, in the case where a recoding process affecting these fields has been associated with the operation :
- Account group
- Location
- Analytical dimensions
- Recipient
- Activity
- CGU
- IFRS 1 sector
- IFRS 2 sector
- Free codes 1 to 10
Loading rule of the lease contract values entering in a target company
Note: When an asset is assigned to a financial leasing contract of the type rental, this contract is also transferred and created identically under a new reference in the target company.
In this case, all the values of the contracts are identical in the target company with the exception of the fields shown below, which are loaded in the following way:
Company | Target company |
Financial site | Financial site coming from the recoding |
Free amounts 1 to 6 | Renewal of the source company value if the management currency for the field is identical. |
The values of the free codes 1 to 10 are identical but may be the object of a recoding, where a recoding process affecting these fields is associated with the operation.
Loading rule of the physical element values entering in a target company
Note: When an asset is assigned to physical elements, these elements are also transferred and created identically under a new reference -which depends on the setup- in the target company.
PHYNUMBCO - Numbering from the asset. All values of the elements stay the same in the target company except for the location which value can be loaded using the recoding process. By default the location is fed using the BOM defined by the paramaters of the AAS chapter: DEFBUI - Default building, DEFFLO - Default floor and DEFROO - Default room.