Common data > Logistics tables > Incoterms 

This function contains the list of the freight term codes standardized by the International Chamber of Commerce.
The freight terms are the contractual provision for sales and are used when entering into an agreement. They specify the respective responsibilities and obligations of the buyer and the seller about the transportation of goods (modalities, insurance, location for the risk transfer) and the allocation of costs.

They are indicated in the customer delivery addresses and with the suppliers. Then, they are transferred to the various transactions of the distribution module (shipment slips, invoices, receipt slips, supplier return slips).
In Sage X3, these codes are used for the Intrastat declaration. They are also used when purchasing products for which landed costs are managed with a cost structure. 


SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen


The list of standardized freight terms is delivered in the application with a setup model.
A list of expense natures is linked to each freight term with the possibility to indicate the third party who pays the expense.

It is possible to:

  • Create new freight terms by entering a code, a label. All existing nature of expenses are displayed.
  • Modify an existing freight term by deleting or adding natures of expense: these must have been defined previously in the Local Menu 2276.
      • The modification will be taken into account for new orders, receipts and invoices (after the freight term modification date).
      • The current orders, receipts and invoices previous to the modification date in the system will not be affected.
      • The orders already received and having their charge folder closed will not be affected.
  • Delete a freight term only if it is not used.




The following fields are present on this tab :

Block number 1

Each standardized Incoterm is identified by a three-character code corresponding to the Incoterm rule.

  • Description (field DES)

Incoterm description.

  • Active (field ENAFLG)

In creation mode, this indicator is activated by default. The Incoterm can be used in the Sales and Purchasing modules.

It is possible to deactivate it, which will be useful, especially in the case of regulatory developments. When the 2010 Incoterms came into effect on January,1st 2011, some 2000 Incoterms were removed. Thus, during the migration of Sage X3, former Incoterms which disappeared due to the new legislation, are automatically created as "Inactive" in order to keep the history of some flows (especially the consultation of items created before the migration of Incoterms).


  • Cost nature (field DESNAT)

These are the cost natures corresponding to the Incoterm stages.
It is possible to delete and add natures, as a list displays all the natures defined in local menu 2276.

SEEINFOIt is not possible to associate the same cost nature twice.

  • Charges payable by (field CSTPYR)

This field refers to the BP supporting the cost. In creation mode, the default value is "neither the buyer nor the seller".
After the creation, it still can be edited.
The documents which modifications are current or previous to the date of modification are not affected. The modifications will be applied only to the documents created after the date of modification.



Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation