Description

• Code (field COD)

Unique identifier for the organization.

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• Description (field DES)

Description used by default in reports and screens (if there is enough space).
If you have limited space, you can use the short title if there is one.

• Organization type (field TYP)

Specify the type of the organization:

• Fund group
• Interim
• Fund
• Miscellaneous

• Site tax ID no. (field CRN)

Enter the national identification number issued by the INSEE.
The entry format of this site tax ID no. depends on the country code.

• Insurance code (field NSSCOD)

• Labor union (field UNIDES)

• Department (field DEP)

The department code is automatically loaded when the occupational health code is selected.

• Code (field MEW)

For a ‘Miscellaneous’ type organization, you can enter of select the occupational health organization. If you enter a department first, a filter is applied to the occupational health codes.

• Country code (field CRY)

The country code defined in this field is the country of the organization’s bank. This code is used to differentiate on a same slip euro accounts that can be opened in different countries. This code is used for the calculation of the IBAN.

Code used to identify the country of a BP, and so on. This code is controlled in the country table.
The country is an important piece of information that involves several controls and automatisms (for instance, the Bank ID number format, the IBAN code management, the telephone number format, the Site tax ID number format, the SIC code format, the postal code format).

• Country name (field CRYNAM)

• field ADD1

• field ADD2

• field ADD3

• PO box/city (field POS)

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• City (field CTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Contact (field CNT)

• Telephone (field TEL)

Enter the telephone number.
The entry format for this field depends on the country.

• Fax (field FAX)

Fax number with an entry format identical to that of the telephone number and dependent on the country.

• Mobile phone (field MOB)

Mobile phone number; its entry format depends on the country.

• Email (field WEB)

This field is used to indicate an email address. Example : www.xxxxxx.com or jsmith@xxxxxx.tm.com

• Bank account number (field BID)

Bank account number. The entry format depends on the country where the bank is located.

For the entry to be correct, you need to define the entry format in the Countries table beforehand.

• Currency (field CUR)

Code used to identify the currency of a site, a BP, etc.

This code is managed in the Currency table.

It is recommended to use the ISO codification when creating a new currency.

• Bank account type (field BNKACCTYP)

• Account number (field BNKACCNUM)

• Sort code (field BNKSRTCOD)

• B/Soc roll no (field BSOROL)

• Payment method (field PAYMTH)

• field CMTORG

Free comment field associated with the current object.

• Code (field CODUNI)

• Description (field DESUNI)

• Strike (field STKNUM)

• Type (field KEYORG)

The Declaration tab is only relevant for the French legislation.

Select a type (‘Site tax ID no’ or ‘Other’) to determine to what the values entered in the screen refer. If you select ‘Site tax ID no’, the values refer to the Site tax ID no and the Site tax ID no must be updated in the Organization tab.

• Other (field LIBKEYORG)

The Declaration tab is only relevant for the French legislation.

This free entry field is available if the type selected is ‘Other’. You can enter additional information about the organization.

• Type (field TYPIRC)

The Declaration tab is only relevant for the French legislation.

Select the organization nature. The specificities are the following:

IRC, IRC+IP and IRCANTEC

If the organization is a fund group, select IRC or IRC+IP.
The IRC and IRC+IP nature rules are applicable to the IRCANTEC nature.

BTP

The BTP nature can only be selected of the BTP activity code is active.
For BTP nature organizations, enter the paid leave fund in the Fund code field.

Urssaf, MSA and CCVRP

The Urssaf nature rules are applicable to the MSA and CCVRP natures.
For MSA nature organizations, enter the MSA fund in the Fund code field.

Welfare and Entertainment fund

The Welfare nature rules are applicable to the Entertainment fund nature.
For complementary organizations, select the Welfare nature, or select the Complementary organization, or both.

 The fund group declaration is not recognized by the DSN norm. Only traditional
institutions are. The organizations declared as IRC+IP in Sage X3 People are processed organization by organization in the group.

Example::
An organization is created as a IRC+IP fund group with:

• an ARRCO organization,
• an AGIRC organization,
• a Welfare organization.

In the DSN, each organization is processed individually.

• Compl. health insurance (field ORGMUT)

The Declaration tab is only relevant for the French legislation.

The Complementary health insurance box is only available for a Welfare organization. It is disabled and cannot be selected for another nature of organization.

In manual creation, select this check box to specify that the fund assigned to the organization is a
compl. health insurance fund.

The system also selects automatically this check box if the organization is of Welfare nature and if the fund assigned to this organization in the Contribution funds function (GESPCA) is a health insurance fund. This indicator is used when extracting the monthly DSN to differentiate the health insurance part from the welfare part to be paid to welfare organizations.

• Complementary organization (field FLGORGCMP)

The Declaration tab is only relevant for the French legislation.

For complementary organizations, select the Welfare nature in the Nature field, or select the Complementary organization, or both. If this box is selected, it is possible to specify the organization in the Assignment function.

• Fund code (field SELCAICOD)

The Declaration tab is only relevant for the French legislation.

• For BTP organizations, enter the paid leave fund in the Fund code field.
• For MSA organizations, enter the MSA fund in the Fund code field.

• Code (field CODSSC)

Specify the code of the URSSAF organization to which the contribution payments are made.

This field is used for DADS-U declarations.

• Slip (field TYPFRM0)

• DUE code (field DUECOD)

• Type (field TYPASS)

Specify:

• the Assedic membership number,
• the number of the collection agency, which is made up of: "0" + Assedic number + Membership number + Key,
• the type of organization collecting the unemployment insurance contributions among ASSEDIC, GARP, etc.

These fields are used in the Assedic Certificate and in the DUCS.

• Number (field NUMASS)

Specify the Pôle emploi number corresponding to the region of your Pôle emploi agency. This number contains two characters.

• 21 = Lyon area,
• 32 = Alpes-Maritimes,
• 55 = Paris area (except Seine-et-Marne),
• etc.

This field is used in the DUCS.

• Slip (field TYPFRM1)

• Organization (field NUMDCS)

Specify the code corresponding to the identification number of the institution (Arrco, Agirc, or Prévoyance). This code contains a letter, "A" for Arrco and "C" for Agirc, followed by 3 numbers.

This field is used in the DUCS, the DADS-U and the DSN.

 These codes are managed in the miscellaneous table 340 - Complementary scheme code.

• Slip (field TYPFRM2)

• Organization (field GRPORG)

The Declaration tab is only relevant for the French legislation.

If the organization has the ‘Fund group’ type, specify the group organizations in this table.