A/P-A/R accounting > Payments > Positive Pay file generation 

Use this function to generate the Positive Pay bank file. This function takes information from Supplier payments (PAYMENTH) and check table (CHQNUM) to generate an output file for records that have not been previously included. The file is generated based on the file format specified in Bank.
The file includes checks where the check status is set to Issued, Voided, or Posted. Only records where the Positive Pay sequence number is Null are included. In addition, the file includes checks with a Voided status where the Positive Pay sequence number is Null. If a check was voided after being included in a prior file, the accounting cancellation will clear the Positive Pay sequence number and creation date.  The file can be regenerated from the sequence number.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

Fields

The following fields are present on this tab :

Block number 1

  • Generation type (field GENTYP)

Select an option to generate a Positive Pay file.

  • Select Generate new file to generate a new Positive Pay file.
  • Select Regenerate file to generate a Positive Pay file using the sequence number provided with the check’s current status and the bank‘s current bank file format.
  • Sequence number (field POSPAYSEQ)

Enter the sequence number of the bank file to be generated again. The checks included in the initial submission will all be included.

Block number 2

  • All companies (field ALLCPY)

Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

Enter the company that will be used to generate the Positive Pay bank file.

Non-compulsory field containing the legislation code (miscellaneous table 909).

The entered value is used upon creation and validation of the folder and upon addition of data during legislation copy.

The data concerning the requested legislations and the common data (legislation code empty) on folder creation.

Only the records concerning the folder legislations are retrieved on folder validation.

The Legislation field is also used as a filter and checked upon movement selection and entry (entry of invoices, payments, journals etc.).

If the field is empty, the current record can be used whatever the legislation of the company concerned by the movement.

  • All banks (field ALLBAN)

Select this check box to generate the bank file for all banks set up for Positive Pay.

"SEEINFO"A new Positive Pay file will be created for each bank.

This code identifies a bank account. You can enter the code directly or select from the bank account table.

Block number 3

  • All checks (field ALLCHQ)

Select this check box to generate the bank file for all checks. Only checks with a status of Issued, Voided, or Posted will be selected.

  • From check no. (field CHQDEB)

Enter the range of checks that will be used to generate the bank file. Only checks with a status of Issued, Voided, or Posted will be selected.

  • All payment dates (field ALLPAY)

Select this check box to generate the bank file for all payment dates.

  • From payment date (field PAYDEB)

Enter the range of payment dates that will be used to generate the bank file.

Block number 4

  • field TYPFIL

Select whether to generate the Positive Pay file on the client computer or the server.

  • File (field VOLFIL)

 

Block number 5

  • Log file (field TRCFLG)

Flag used to activate the update log file.

Close

 

Batch task

This function can be run in batch mode. The standard task POSPAY is provided for that purpose.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation