Open orders

• Transaction (field PTRNUM)

Code used to identify the transaction set up.

The setup of the entry transactions enables the user to fully set up the entry screens associated with a document (quote, invoice order, request for quotes etc.) or with a stock transaction type (receipt, issue etc.).

For each document or stock transaction type, it is possible to define as many entry transactions as necessary, each one being identified by a code.

Each transaction is used to define, both for fields located on the document header and fields entered in the lines, whether they must be:

• Entered
• Only displayed
• Or hidden

Upon validation of this setup, dedicated entry screens are created, and then can be used by any user having been granted rights on the access code defined on this setup header.

• If a given user has the right to use several transactions of a given type, the choice is presented to the user when entering the function.
• If the user is only authorized one transaction, this transaction is automatically taken into account when entering the function.

• Description (field DESAXX)

Transaction description.

• Active (field ENAFLG)

Use this field to activate or deactivate a transaction.
Inactive transactions are not displayed in the transaction selection window.

• Access code (field ACSCOD)

This access code is used to restrict access to data by user or group of users.
If this field is entered, only users with this access code in their profile can use this transaction.
If several transactions are available, you can choose the transaction you want to use to open the function. If only one transaction is available, there is no selection to be made: the default entry screen opens directly.

• Group (field GFY)

The company or site group entered here is used to filter the entries.
These entries can be accessed during the transaction.

• Bill-by supplier (field BPSINVCOD)

Setup used to define, for this entry transaction, if the invoicing supplier must be:

• hidden: the field does not appear on the entry screen but the default value is attributed to it,
• displayed: the default value is allocated to the field and displayed but the value cannot be modified,
• entered: the default value can be modified and when it is the case, it will be checked in the supplier table.

 The assigned default value is the code of the invoicing supplier associated with the sold-to supplier in he latter's record.

• Pay-to (field BPRPAYCOD)

Setup used to define, for this entry transaction, if the paid BP field must be:

• hidden: the field does not appear in the entry screen but a default value is assigned to it,
• displayed: the default value is allocated to the field and displayed but the value cannot be modified,
• entered: the default value can be modified and when it is the case, it will be checked in the BP file.

 The assigned default value is the code of the Pay-to BP associated with the order supplier in the latter's record.

• Project (field PJTHCOD)

This parameter is used to define, for this entry transaction, whether the Projectnumber must be:

• Hidden:
  The field is not displayed on the entry screen.
• Displayed:
  The field is displayed and cannot be modified.
• Entered:
  The field is displayed but can be modified.
  The control applied to the entered value is based on the CTLOPPCOD - Mandatory project control parameter (TC chapter, MIS group).

• Buyer (field BUYCOD)

Setup used to define, for this entry transaction, if the buyer code in the order header must be:

• hidden:
  The field does not appear on the entry screen but a default value is assigned to it.
  
• displayed:
  The default value is assigned to the field and displayed but the value is non-modifiable.
  
• entered:
  The default value is allocated to the field and displayed. It can be modified and in that case, the value entered is controlled in the user table.
  The default value assigned to the buyer code depends on the value of the general setup 'Filter by buyer' (BUYFLT).
  
• if the filter by buyer is active, the default value is equal to the code of the operator creating the order.
  
• if the filter by buyer is inactive, the buyer field is empty by default.
  

• Payment term (field PTECOD)

Setup used to define, for this entry transaction, if the Payment condition code must be:

• hidden:
  The field does not appear on the entry screen but a default value is assigned to it.
  
• displayed:
  The default value is assigned to the field and displayed but the value is non-modifiable.
  
• entered:
  The default value is allocated to the field and displayed. It can be modified and in that case, the value entered is controlled in the payment condition table.
  The assigned default value is the Payment conditions associated with the supplier in the latter's record.
  

• Settlement discount (field DEPCOD)

Parameter used to define, for this entry transaction, if the discount must be:

• Hidden:
  The field does not appear on the entry screen but it is assigned a default value.
• Displayed:
  The default value is assigned to the field and displayed but the value cannot be modified.
• Entered:
  The default value is assigned to the field and displayed. It can be modified.

• Currency (field CURCOD)

This parameter is used to define, for this entry transaction, whether the Currency code field must be:

• Hidden: the field does not appear on the entry screen but the default value is attributed to it,
• Displayed: the default value is allocated to the field and displayed but the value cannot be modified,
• Entered: the default value can be modified and when it is the case, it will be checked in the currency table.

The assigned default value is the currency code associated with the BP in the latter's record.

• Delivery mode (field MDLCOD)

delivery method must be:

Setup used to define if, for this entry transaction, the delivery method must be:

• hidden:
  The field does not appear on the entry screen but a default value is assigned to it.
  
• displayed:
  The default value is assigned to the field and displayed but the value is non-modifiable.
  
• entered:
  The default value is allocated to the field and displayed. It can be modified and in that case, the value entered is controlled in the delivery method table.
  The assigned default value is the delivery method associated with the supplier in the latter's record.
  

• Carrier (field BPTCOD)

Setup used to define if, for this entry transaction, the carrier must be:

• hidden:
  The field does not appear in the entry screen but a default value is assigned to it.
• displayed:
  The default value is assigned to the field and displayed but the value cannot be modified.
• assigned:
  The default value can be modified, and in this case, the assigned value is controlled in the carrier file.
   The assigned default value is the code of the carrier associated with the supplier in the latter's record.

• Tax rule (field VACBPRCOD)

Setup that is used to define, for this entry transaction, if the tax rule must be:

• hidden: the field does not appear on the entry screen but the default value is attributed to it,
• displayed: the default value is allocated to the field and displayed but the value cannot be modified,
• entered: the default value can be modified and when it is the case, it will be checked in the Miscellaneous table no.1 for tax rules.

• Invoicing site (field INVFCYCOD)

Parameter that is used to define, for this entry transaction, if the site for the invoicing must be:

• Hidden:
  The field does not appear in the entry screen but a default value is assigned to it.
• Displayed:
  The default value is assigned to the field and displayed but the value cannot be modified.
• Entry:
  The default value is assigned to the field and displayed. It can be modified and in this case, the value entered is controlled in the carrier file.

• Ack. date (field OCNDATCOD)

Setup used to define, for this entry transaction, if the order acknowledgement date must be:

• hidden: the field is not displayed in the entry screen,
• displayed: the value is displayed but cannot be modified,
• entered: the value can be modified.

 This date cannot be entered in creation mode.

• Ack. ID (field OCNNUMCOD)

Setup used to define, for this entry transaction, if the order acknowledgement number must be:

• hidden: the field is not displayed in the entry screen,
• displayed: the value is displayed but cannot be modified,
• entered: the default value can be modified.

 This field cannot be entered in creation mode.

• Ack. notes (field OCNREMCOD)

Setup used to define, for this entry transaction, if the Comment field of the order acknowledgement number must be:

• hidden: the field is not displayed in the entry screen,
• displayed: the value is displayed but cannot be modified,
• entered: the value can be modified.

 This date cannot be entered in creation mode.

• field LEDTYPSCR

• Ledger type (field LEDTYPINT)

This field specifies the ledger type(s) associated with the transaction.

• Method (field LEDTYPCOD)

This field is used to specify whether the selected ledger type must be 'Invisible', 'To be entered' or 'Displayed'in the line accounts.

• Elements (field INVDTACOD)

Parameter used to define, for this entry transaction, if the table containing the invoicing elements in the order header must be:

hidden:

The table does not appear on the entry screen but a default value is assigned to each line in the table.

displayed:

A default value is assigned to each line in the displayed table but it cannot be modified.

entered:

• Order state (field STAFLG)

Setup used to define, for this entry transaction, if the document status flags must be displayed or not.
These flags are Signed, Printed, Balanced, Received and Invoiced Order.

• Net price (field PRIFLG)

Parameter used to define, for this entry transaction, if the net price must be displayed or not.

• field PRISCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Translated description (field ITMDESCOD)

 Parameter used to define, for this entry transaction, if the product description translated in the operator's language must be:

• Hidden: The field does not appear in the entry screen but a default value is assigned to it
• Displayed: The default value is assigned to the field and displayed It cannot be modified.
• Entered: The default value is assigned to the field and displayed. It can be modified.

• Standard description (field ITMDES1COD)

Parameter used to define, for this entry transaction, if the standard product description must be:

• Hidden:
  The field does not appear on the entry screen but the default value is assigned to it.
• Displayed:
  The default value is assigned to the field and displayed. It cannot be modified.
• Entered:
  The default value is assigned to the field and displayed. It can be modified.

• Product type (field ITMKNDCOD)

Specify for this entry transaction if the Product type must be:

• Hidden:
  The field is not displayed on the entry screen.
• Displayed:
  The product type is displayed and cannot be modified.

• Major version (field ECCCOD)

Use this field to control entry or modification of the Major version number for a product. You can set this field to one of the following values:

• Hidden:
  The Major version field is not displayed on the entry screen
• Displayed
  The version number is loaded automatically if a product is version managed. It cannot be modified.
• Entered
  The version number can be entered. The version number is loaded automatically if a product is version managed but can be modified.
  
  

• Minor version (field ECCCODMIN)

Use this field to control entry or modification of the Minor version number for a product. You can set this field to one of the following values:

• Hidden
  The Minor version field is not displayed on the entry screen.
  The minor version is always hidden if the major version is hidden.
• Displayed
  The version number is loaded automatically if a product is version managed. It cannot be modified.
• Entered
  The version number can be entered. The version number is loaded automatically when a product is version managed but it can be modified.
  You can only select this value if the Major version is set to 'Entered'.
  
  

• Shipment site (field STOFCYCOD)

Setup that is used to define, for this entry transaction, if the shipping site must be :

• Hidden:
  The field does not appear in the entry screen but a default value is assigned to it.
• Displayed:
  The default value is assigned to the field and displayed. It cannot be modified.
• Entered:
  The default value is assigned to the field and displayed. It can be modified and in this case the site must be chosen from the list of sites with which the user normally works. If the product is managed in stock, this site chosen must be declared as a warehouse in the site table.

The shipping site is only significant for the inter-company orders.

• Receiving site (field RCPFCYCOD)

Parameter that is used to define, for this entry transaction, if the site for the reception must be:

• Hidden:
  The field does not appear in the entry screen but a default value is assigned to it.
• Displayed:
  The default value is assigned to the field and displayed. It cannot be modified.
• Entered:
  The default value can be modified. In that case, the site must be chosen from the list of sites with which the user normally works.
  If a product is managed in stock, this chosen site must be declared as a warehouse in the site table.

 The default value assigned to the Reception site field is the request site (DA)/order entered in the header.

• Receipt address (field RCPADDCOD)

Parameter that is used to define, for this entry transaction, if the reception address must be ;

• Hidden:
  The field does not appear in the entry screen but a default value is assigned to it.
• Displayed:
  The default value is assigned to the field and displayed. It cannot be modified.
• Entered :
  The default value can be modified. In this case, the address must be choosen in the list of addresses of the specific reception site.

 The default value assigned to the Recption Address field is the address of the specific reception site.

• Location reference (field USEPLCCOD)

consumption location must be:

Setup used to define, for this entry transaction, if the consumption location must be:

• hidden:
  The field is not displayed in the entry screen and thus remains empty.
  
• displayed:
  The field is displayed empty and cannot be modified.
  
• entered:
  The field is displayed empty and can be modified. The value entered is not controlled (free entry).
  

• Expected quantity (field EXTQTYCOD)

This parameter is used to define, for this entry transaction, whether the planned quantity must be:

• Hidden: the field is not displayed in the entry screen and thus it remains empty,
• Displayed: the field is displayed empty and cannot be modified.
• Entered: the field is displayed empty and can be modified. The value entered is not controlled (free entry).

• Project (field PJTCOD)

This parameter is used to define, for this particular entry transaction, if the Project field must be:

• Hidden:
  The field is not displayed on the entry screen.
• Displayed:
  The field is displayed and cannot be modified.
• Entered:
  The field is displayed but can be modified.
  The control applied to the entered value is based on the CTLOPPCOD - Mandatory project control parameter (TC chapter, MIS group).

Even if the project code can be entered using this setup, its entry is still prohibited if the document management is single-project (thePJTSNGDOC - Single-project documentparameter is set to Yes): in that case, the project code of the line automatically uses the value of the project code in the header.

• Price list code (field PLICOD)

Parameter used to define, for this entry transaction, if the price list code must be:

• Hidden:
  The field is not displayed in the entry screen and thus remains empty.
  
• displayed:
  The field is displayed empty and cannot be modified.
  
• entered:
  The field is displayed empty and can be modified. The entered value is controlled in the price list structure table. If the Price list code parameter takes on the Hidden or Dsiplayed value, it is mandatory to enter the price directly into the contract.
  If the Price list code parameter takes on the Entered value, it is forbidden to enter the price directly into the contract.
  

• Accounts (field ACCCOD)

Parameter used to define, for this entry transaction, if the address code field must be :

hidden:

The field does not appear on the entry screen but the default value is attributed to it.

displayed:

The default value is assigned to the field and displayed but the value cannot be modified.

entered:

The default value is assigned to the field and displayed. It can be modified.

• Purchase type (field PURTYPCOD)

Setup that is used to define, for this entry transaction, if the purchase type must be:

• hidden: the field does not appear on the entry screen but the default value is attributed to it,
• displayed: the default value is assigned to the field and displayed. It cannot be modified,
• entered: the default value is assigned to the field and displayed. It can be modified.

 It is possible to act on the presence of the purchase type (Purchase/Fixed Assets/Service). The purchase type is initialized to the purchase type of the original receipt or to the purchase type of the account associated with the product.

• Intrastat increase (field EECINCCOD)

Setup used to define, for this entry transaction, if the EU Increase rate must be:

• invisible :
  The field does not appear in the entry screen but a default value is assigned to it.
  
• displayed:
  The default value is assigned to the field and displayed but the value cannot be modified.
  
• entered:
  The default value is assigned to the field and displayed. It can be modified and, in that case, the entered value is not controlled (free entry).
  The assigned default value is the EU Increase Rate coming from the Product-Supplier record if there is such a record or from the Supplier record.

 This coefficient is used in the Intrastat file to determine the statistical value from the fiscal value.

• field EECINCSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Country of origin (field ORICRYCOD)

Setup used to define, for this entry transaction, if the Original country code must be:

• invisible :
  The field does not appear in the entry screen but a default value is assigned to it.
  
• displayed:
  The default value is assigned to the field and displayed but the value cannot be modified.
  
• entered:
  The default value is assigned to the field and displayed. It can be modified and in that case, the value entered is controlled in the country table.
  The assigned default value is the country code coming from the supplier record.
  

• field ORICRYSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Quality control (field QUAFLGCOD)

Parameter that is used to define, for this entry transaction, if the quality control Flag must be:

hidden:

The field does not appear on the entry screen but the default value is attributed to it.

displayed:

The default value is allocated to the field and displayed but the value is non-modifiable.

entered:

The default value is allocated to the field and displayed. It can be modified.

• field QUAFLGSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Discount/Charge 1 (field DISCRGCOD1)

Specify if, for this entry transaction, the Discount/Charge field must be:

Hidden:

The field is not displayed in the entry screen but a value can be assigned to it through the price list search.

Displayed:

The value can be assigned to it via the price list search. The value is displayed but cannot be modified.

Entered:

The value can be assigned to it via the price list search. It is displayed and can be modified.

Up to nine fields are available to define the charge/discount columns in the documents. Their number is defined by activity code PPR - Max purchasing charge/discount.

• field DISCRGSCR1

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Landed cost coef. (field CPRCOECOD)

Parameter used to define, for this entry transaction, if the Landed cost coefficient and Fixed cost per unit must be:

• hidden: the fields do not appear in the entry screen but they are assigned a default value.
• displayed: default values are assigned to the fields. They are displayed but cannot be modified,
• entered: the values can be modified.

The initialization rules of these fields in the entry screen of the Order management function are specified here:

• landed cost coefficient
• fixed cost per unit

• field CPRCOESCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Cost structure (field STCNUMCOD)

Parameter used to define, for this entry transaction, if the Cost structure must be:

• hidden: the field does not appear in the entry screen but a value can be assigned to it,
• displayed: a value can be assigned to the field. The value is displayed but cannot be modified.

The loading rules of this value in the entry screen of the Order management function are specified here: Cost structure.

• field STCNUMSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Purchase cost (field CSTPURCOD)

Specify for this entry transaction if the Purchase cost and Purchase cost per unit must be:

Hidden

The values are calculated but the fields are not displayed the entry screen.

Displayed

The values are calculated and displayed but they cannot be modified.

This screen is common to the Orders and Open orders entry transactions. This field, and the fields linked to landed costs, only apply to the the Orders entry transaction. These fields cannot be viewed the Open orders entry transaction is used.

• field CSTPURSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Stock cost (field CPRCOD)

Specify for this entry transaction if the Stock cost and Stock cost per unit must be:

Hidden

The values are calculated but the fields are not displayed the entry screen.

Displayed

The values are calculated and displayed but they cannot be modified.

This screen is common to the Orders and Open orders entry transactions. This field, and the fields linked to landed costs, only apply to the the Orders entry transaction. These fields cannot be viewed the Open orders entry transaction is used.

• field CPRSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Actual purchase cost (field REACSTPURC)

Parameter used to define, for this entry transaction, if the Actual purchase cost must be:

• hidden: its value is calculated but the field does not appear in the entry screen,
• displayed: its value is calculated, it is displayed but cannot be modified.

• field REACSTPURS

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Weight (field QTYWEUCOD)

Specify for this entry transaction if the Weight must be:

Hidden

The value is calculated but the field is not displayed in the entry screen.

Displayed

The value is calculated and displayed but cannot be modified.

Entered

The value is calculated and displayed and can be modified.

This screen is common to the Orders and Open orders entry transactions. This field, and the fields linked to landed costs, only apply to the the Orders entry transaction. These fields cannot be viewed the Open orders entry transaction is used.

• field QTYWEUSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Volume (field QTYVOUCOD)

Specify for this entry transaction if the Volume must be:

Hidden

The value is calculated but the field is not displayed in the entry screen.

Displayed

The value is calculated and displayed but cannot be modified.

Entered

The value is calculated and displayed and can be modified.

• field QTYVOUSCR

Specify, for this entry transaction, if the field must be present in:

• Form and table mode
• Form mode
• Table mode.

• Header dimensions (field HEACCECOD)

Parameter used to define if, for this transaction, the analytical dimensions fields of the document header must be:

• Hidden: The options/analytical dimensions menu of the main window will be hidden.
• Displayed: It will be possible to access the options/analytical dimensions menu of the main window, the fields will appear but it will not be possible to access them.
• Entered: It will be possible to access the options/analytical dimensions menu of the main window, the fields will appear and it will be possible to access them.

• Distribution line (field DSPCOD)

This setup is used to define, for this entry transaction, if the analytical distribution key at line and invoicing element level must be:

• Hidden: the field does not appear on the entry screen but the default value is attributed to it,
• Displayed: The default value is assigned to the field and displayed but it cannot be modified.
• Entered: The default value is assigned to the field and displayed. It can be modified.

• field DSPSCR

Parameter used to define, for this entry transaction, if the field must be present in:

• Record +Table modes,
• Form mode,
• Table mode.

• Stock movement dimensions (field STOCCECOD)

Specify for this transaction if the analytical dimension fields related to stock movements must be:

• Hidden
• Displayed: The menu Analytical sections, accessible from the menu in the movement detail window, will be available. The fields are displayed but cannot be accessed.
• Entered: The menu Analytical sections, accessible from the menu in the movement detail window, will be available. The fields are displayed and can be accessed.

• field CCESCR

• Dimension type (field DIE)

You can enter an analytical dimension type code on each table line.
You can access a function from the Actionsicon to pre-load all the dimension types defined on the sites of a given group of sites.

• Method (field CCECOD)

Parameter used to define, for this entry transaction, if the analytical dimension must be:

• Hidden: The field is not displayed on the entry screen. However, it is possible to initialize this field with a default section code.
  
• Displayed: The default value is allocated to the field and displayed but the value cannot be modified.
  
• Entered: The default value is assigned to the field and displayed. It can be modified, and, in that case, the entered value is checked in the analytical dimension table.
  The default value assigned to the analytical dimension is dependent on the dimension setup performed.