Employee screens

• Code (field COD)

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• Description (field DES)

• Access code (field CODACS)

Assign an access code to this record, so that its access can be controlled upon inquiry or modification.

• Activity code (field CODACT)

Assign an activity code to this record. If the activity code assigned is inactive, the record is not available.

• Active (field ENAFLG)

• Employee fields only (field FLGMAT)

Use this check box to display the employee screen without the contract area, in the customized entry. This is possible if the employee screen is set up with fields from the following tables only: EMPLOID, EMPLOAD, EMPLOCPT, EMPLOTRY, EMPLOHAB, EMPLOELC, EMPLOEXM, EMPLOEXN, EMPLOPAR, EMPLORIB.
All the fields must depend on the employee ID only, and not on the contract.
The fields set up with formulas based on the time summary, or the payroll or time histories are excluded.

• Field (field FLD)

In the Field column, indicate the title of the employee field that you want to use in your personalized screen.

You can also set up a formula as a field (for example, Surname + Name). In that case, enter FORMULA in the Field column, then enter the formula in the Formula column. The result of a field or a formula (in other words, of a column) can be reused in another formula. To do so, enter F0 in the expression to be calculated followed by the number of the line that contains the field or the formula.

For example:

• On line 2, a formula contains the base salary,
• on line 3, a formula contains the Social security cap.

On line 4, the formula will calculate an expression in the form of: string$(F02<F03,"A")+string$(F02>=F03 & F02<2*F03,"B").

This formula edits the category (A or B) which the employee belongs to (category A if the employee's salary does not exceed the cap, category B if the employee's salary is comprised between the cap and twice the cap amount).

• Description (field TIT)

No help linked to this field.

• Line no. (field IND)

• Input (field OPT)

Three possible characteristics exist for a field.

Entered

The field will be available for entry in the employee screen to generate (except for the formulas).

Displayed

The field will be displayed but not available for entry in the employee screen to generate.

Hidden

The field will not be displayed in the employee screen.

• Formula (field FRM)

• Filters (field FILTRE)

Enter a formula to filter the employees to be displayed.