This function generates a Withholding tax report that can be used to complete the totals required for W3 and W4 categories on the Business Activity Statement (BAS) for Australian tax legislation requirements. The Withholding tax report shows the list of all paid invoices with the following criteria:

  • The payment status is 'In the bank'.
  • It uses a retention code with AUS legislation.
  • It uses a retention code with retention category W3 or W4.
  • It has not been flagged as reported.

You should run this report in simulation mode before generating the actual report.

Withholding tax report components

The report includes the following components:

Cover page: the selection criteria

Second page: the association between the retention code used and the retention category

Invoice listing: the list of paid invoices grouped by retention code

Summary: the totals for W3 and W4 categories

Making changes to invoices

The Withholding tax report does not account for changes to payments or invoices made in the following functions:

Manual matching and Unmatching

BP net settlement

Accounting cancellation from the Menu bar in the Customer BP invoices or Supplier BP invoices functions

Use Credit memo from the Menu bar in the Customer BP invoices or Supplier BP invoices to make adjustments to invoices if needed.

BAS reporting with the Withholding tax report

After running and printing the report in simulation mode, transfer the amounts shown in the report summary to your activity statement.

When the form is completed and logged, is it recommended to run the Withholding tax report in actual mode.

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    Entry screen

    Fields

    The following fields are present on this tab :

    Company

    • All companies (field ALLCPY)
    Select this check box to run the report for all companies. You should only select this option if all the companies use the same Australian Business Number (ABN).

    Enter a company to run the report for a specific company. 
    You should select this option if the companies do not use the same ABN. If this is the case, run the report for each company separately. 
    This field is not available if the All Companies check box is selected.

    Site

    • All sites (field ALLFCY)

    Select this check box to run the report for all sites for a single company or for all companies. You should only select this option if all the sites are using the same ABN.

    Enter a site to run the report for a single site. This option is available for a single company or for All companies. You should select this option if all the sites do not use the same ABN. If this is the case, run the report for each site separately.

    This field is not available if the All sites check box is selected.

    Date

    • Start date (field STRDAT)

    Enter a start date for the report.
    You can enter an end date as well to search for reports within a range.

    • End date (field ENDDAT)

    Enter an end date for the report.
    You can enter a start date for the report to search for reports within a range.

    Report

    • Generation type (field RPTTYP)

    You can run this report in Simulation or Actual mode. Running the report in Actual mode flags all the paid invoices in the report as reported.
    Only reports run in Actual mode can be searched for using the Withholding tax report archive function (GESWHTA).

    Close

     

    Specific actions

    Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.

    The STD memo code is associated with the screen and is loaded immediately when you open the function.

    For more information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

    Click this action to enter a Memo code to load the settings associated with the code.

    Click this action to delete a Memo code.

    Error messages

    In addition to the generic error messages, the following messages can appear during the entry :

    Log file error

    The log file displays an error when the retention code of a reporting invoice is not linked to a retention category.

    Tables used

    SEEREFERTTO Refer to documentation Implementation