Status of contexts
This function displays the situation of each company context in relation to the calculation and the accounting interface and concessions when they are managed. It also indicates if the context is eligible for provisional flows generation and/or closure.
If you are using intermediate commits to close large volumes of assets, the last column in the grid displays the last closed asset if there is an error in the process.
Click the looking glass on a line to view the Detailed status screen that displays the reasons why a context is not eligible for a provisional flow generation or for closing. You can review all the criteria that can create blocking points. This screen is also available from the following functions:
The maximum number of authorized assets per license is also displayed in this function, as well as the total number of assets managed in the solution, and the number of assets managed in the folder.
The number of assets managed in the company is displayed on the Detailed status screen.
Prerequisites
Refer to documentation Implementation
Screen management
Entry screen
Presentation
Close
Fields
The following fields are present on this tab :
| This field displays the company code. |
| This field displays the title of the depreciation context. |
| Click this button to open the Detailed status screen for the company context. |
| This field contains the current period start date of the considered context. |
| This field contains the current period end date of the considered context. |
| The potential existence of inactive assets: |
| This field indicates the situation of the current period according to the calculation: |
| This field displays the posting situation of the current period according to the closure: |
| This field specifies the situation for assets in concession and concession contracts on the current period in regard to the closing:
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| This field indicates if a generation of the provisional flows can be required for the context. |
| This field indicates if a (periodica or financial year) closing can be required for the context. |
| When there is an error related to an asset during a closing using intermediate commits, this field displays the last successfully closed asset. In addition, the line is highlighted in amber. If an error occurs after all assets have been closed, this field displays the following message: "Error in closing." This could mean there is an error not related to a specific asset. When you relaunch the process in actual mode, the field is empty and the process resumes with the next asset in the commit. |
Block number 2
| This field, that cannot be modified, displays the maximum number of authorized assets per license in the solution. |
| This field, that cannot be modified, displays the total number of assets managed in the solution, except the assets issued by intra-group sale.
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| This field, that cannot be modified, displays the total number of assets managed in the folder, except the assets issued by intra-group sale. |
Close
Overview
This screen displays a list of the contexts defined for each managed company.
The background color of a context field gives a quick overview of whether the context is eligible for provisional flows generation and closing (these color codes are defined by Presentation styles):
- Green: The flows can be generated (or are not managed in the plans of the context) and the closing can be requested.
- Yellow: The flows can be generated and the closing cannot be requested, or vice versa. This color can also indicate that the context data contain an error or inconsistency blocking the closing and posting. The reason for this error is specified in the header of the Detailed status screen.
- Amber: This indicates an error when using intermediate commits to close large volumes of assets.
For each context, the start and end dates of the current period are shown, and the following items are displayed:
1/ Criteria that can constitute situations blocking the flows generation and the closing:
- The potential presence of inactive assets:
: there is no inactive asset.
: there is at least one inactive asset.
- The status of the current period with respect to the calculation
: all the plans of the context and, if applicable, all provisions for renewal are calculated. : there is at least one asset on a plan which needs a calculation or for which the provisions need to be calculated.
- The posting situation of the current period according to the closing:
: the context is posted : the context is postedSAISTACPY_02.jpg: depending on the setup (Simulation/Definitive posting) and on the situation (period/fiscal year closure), there is at least one depreciation charge and/or one variance between plans and/or a non-posted event and/or non-posted provisions(see the eligibility conditions of a context with a period or fiscal year closure below).
- The situation for assets in concession and concession contracts on the current period in regard to the closing:
: the situation is correct
: the details of this situation is given at the level of the Miscellaneous tab of the detailed status. : the situation in regard to the concessions does not authorize closing: : the details of this situation is given at the level of the Miscellaneous tab of the detailed status.
2/ The possibility to generate provisional flows:
- The field is colored green and displays the value 'Yes': provisional flows generation can be requested for the context.
- The field is colored white and displays the value 'No': the flows generation processing cannot be carried out (because of one or several criteria indicated above that can trigger a blocking situation).
- The field is colored white and displays no value: the context manages no flow.
Reminder of the eligibility conditions of a context for provisional flows generation:
- At least one plan manages flows
- All plans managing flows have been calculated.
3/ The possibility to perform a closing:
- The field is colored green and displays the value 'Yes': the closing can be requested for the context.
- The field is colored white and displays the value 'No': the closing processing cannot be carried out (because of one or several criteria indicated above that can trigger a blocking situation).
Reminder of the eligibility conditions of a context for the closing:
Eligibility to period closing:
- The company contains no Inactive asset.
- All the assets have been calculated.
- All charges and variances between associated plans (if their posting is managed) have been posted if the posting type is 'Actual' (the posting of events is not compulsory for a period closing).
- The company is not used as source company or target company in an intra-group transfer operation (the Transfer validation processing has not been performed).
If the value of the parameter ACCPERCTL - Accounting period control is set to 'Yes', the following conditions must be met:
- the following period (future current period) is open in accounting,
- the context is synchronous with the accounting,
- no error or inconsistency has been detected in the context data.
Eligibility to the fiscal year closing:
- The company contains no 'Inactive' asset.
- All the assets have been calculated.
- All the periods are in Actual posting.
- All charges, variance between associated plant (if their posting is managed) and events (as a Event type/depreciation plancouple of the context to close) used in the active accounting entries, have been posted on all the periods of the fiscal year.
- All assets classified for sale in the fiscal year have been disposed.
- For the assets disposed in the current fiscal year, there is no amount to be posted on the periods of the next fiscal year if their posting is 'Actual' (the depreciations and variances between plans posted on the next fiscal year before recording the disposal must be reversed).
- The company is not used as a source or target company for an in-progress operation of intra-group sale (the Sale confirmation processing has not been performed).
When concessions are managed according to the 'Renewal' method:
- all Renewing assets in service on the CoA plan have been part of a renewal operation,
- all renewal operation which renewal date is in the current FY have been validated.
If the value of the parameter ACCPERCTL - Accounting period control is set to 'Yes', the following conditions must be met:
- the following period (future current period) is open in accounting,
- the context is synchronous with the accounting,
- no error or inconsistency has been detected in the context data.
Assets counter:
At the bottom of the screen, the maximum number of authorized assets per license is indicated as well as the counter for assets managed in the solution and the number of assets managed in the folder. Assets issued through intra-group transfer are not taken into account and assets that have the same reference in different folders are counted only once.
Detailed status
You can access this screen from the button on a line in the grid. For the company, you can view all the criteria that can lead to situations where the flow generation and/or the closing are blocked.
The color code for each criteria is used to quickly visualize the blocking points:
- Red: blocking
- Yellow: non blocking warning
- Amber: error during intermediate commits closing process
- Green: no blocking
The criteria are distributed on three tabs:
1/ Calculation section: Displays the modification list of a setup item having an impact on the calculation of the depreciations and requiring the modification of the status of the concerned assets (DEPSTA field) to change it from 'Calculated' to 'For calculation'.
In this case, when the number of the assets concerned is superior to the value defined in the parameter DIRUPDTSD - Direct update threshold, the modification of the asset status is not properly carried out upon setup modification. It is stored in the context and pending; it will be applied upon submitting the calculation (instead of being processed via the Pending modifications process). The number of assets concerned is then displayed.
The modification type can be:
- ADP: modification of a parameter
- ADI: modification of a miscellaneous table
- DPM: modification of a depreciation mode
- CNX: modification of a context (the indication of the modified parameter is given in the next field. If the value of this parameter is: 'DESYNC', the modification corresponds to a de-synchronization of the context with regards to the fiscal year/period breakdown performed in the financials module. This control is performed only if the value of the parameter ACCPERCTL - Accounting period control is: Yes. In this case, it is necessary to launch the Context synchronization processing.
Indicates the number of assets to be recalculated on each context plan.
Select Detail from the Actions icon to display a log file presenting the list of the assets concerned.
Note: The detailed window of the fiscal year or period depreciation plan of a given asset displays its situation with regards to the calculation.
Indicates, when concessions for renewal are managed, the number of provisions for renewal that have not been calculated.
Select Detail from the Actions icon to display a log file presenting the list of the assets concerned.
2/ Posting section: Used as a reminder, in the header, of the period status:- Period closing. In that case, a green light is used to check if the period is in actual posting (compulsory condition in the period losing realization).
Or
- FY closing (and period closing - last period). In this case, two lights are used to check if all periods are in actual posting and if all charges and/or variances between plans are saved on the following fiscal year, for the assets issued in the current fiscal year, have been reversed (essential condition to make the fiscal year closure).
Displays the list of events that have not been posted on the fiscal year yet.Select Detail from the Actions icon to display a log file presenting the list of the assets concerned.
Present for each concerned plan, when the posting type is Actual:
- the number of non posted charges in the period,
- the number of non posted charges in all the periods of the fiscal year when it is the fiscal year last period, i.e. a fiscal year closing.
Select Detail from the Actions icon to display a log file presenting the list of the assets concerned.
Displays, for each associated plan, the number of variances between non-posted plans on the period or the FY. This information is subject to the LNK – Variances between plans activity code.
Select Detail from the Actions icon to display a log file presenting the list of the assets concerned.
Note: The list of the 'Posted' amounts and of those that remain 'To be posted' for a given asset is displayed in the Posting section of the detailed window of the period depreciation plan.
Indicates, when concessions for renewal are managed, the number of provisions for renewal that have not been posted.Click on Detail from the Actions icon to display a log file presenting the list of the assets concerned.
3/ Miscellaneous section: Displays the list of pending Intra-group sales operations for the company. If concessions are managed, the following items are displayed:- The number of renewing assets that have not been part of the renewal operation,
- The number of assets in one or several renewal operations that have not be validated,
- The number of expired contracts in the FY and number of contracts for which no end has been entered.
Select Detail from the Actions icon to display a log file with either the list of assets concerned or the list of contracts concerned, depending on the case.
Displays a list of inactive assets (table limited to 999 lines).
Select Detail from the Actions icon to display a log file also presenting the complete list of assets concerned.
Displays a list of assets classified for sale (table limited to 999 lines).Select Detail from the Actions icon to display a log file also presenting the complete list of assets concerned, with the classification date.
If there is an error or inconsistency in the context data (the context field in the main window has a yellow background), the reason for the error is displayed in the header.