Expense creation
Use this function to automatically create a linked expense for a fixed asset not already linked to one. By default, the process is in simulation mode and selection criteria defaults to assets owned by the company and acquired during a previous fiscal year or those with accumulated depreciation, legacy assets, and that have been imported.
This bulk process allows you to select standalone assets based on your specific criteria. For each asset, an expense is created and linked to the asset using the relevant fields. In the Expenses function, the link is made as the principal expense and the entry origin is Automatic creation. In the Fixed assets function, the Capitalize button is active and you can add new expenses to the asset to manage improvements or modernizations of the asset as allowed by some regulations.
As with any utility, no extensive controls have been implemented. It should be limited to authorized users. When you run the process in actual mode, the results cannot be reversed.
For Polish companies, when a compatible depreciation method is used and the asset is linked to an expense, you can select the Improvement check box to manage modernization or improvements to the asset.
Screen management
Header
Fields
The following fields are present on this tab :
Selection
| Select the All companies check box to include all companies or leave this check box unselected and enter a specific company in the Company field. |
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| Select the All sites check box to include all sites or leave this check box unselected and enter a specific site in the Site field. |
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| Select this check box to include all assets for the selected companies and sites. Or, you can clear this check box and enter a range. |
| If the All assets check box is not selected, enter a range of assets to filter for those assets only. |
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| This check box is selected by default and includes assets acquired during a previous fiscal year or those with accumulated depreciation. |
| The default option for this field is Interface, or you can select one of the following:
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| The default holding type is Owned. Other options include:
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Tab Options
Fields
The following fields are present on this tab :
| This check box is selected by default and runs the utility in simulation mode. Clear this check box to run in actual mode.
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| This check box is selected by default and generates a detailed log file after the expense creation in simulation or actual mode. In simulation mode, the log file displays the selection criteria and a list of eligible assets. In actual mode, the log file displays created expenses for each asset. |
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Tab Extended selection
Presentation
Use the Extended selection screen to refine selection criteria by using any field from the FXDASSETS - Fixed assets table. After a selecting a field, you can select an operation, such equal to, and enter a value.
Fields
The following fields are present on this tab :
Block number 1
| Use the look-up icon to select a field from the Fixed assets table. |
| Select this checkbox to save this search option. |
Block number 2
| Use this field to enter an expression for the selection criteria. This criterion is added to the previous criteria by the link AND. The expression cannot contain fields from a table other than the Fixed assets table. These can be indexed. |
| Select this checkbox to save this search option. |
Specific actions
Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.
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Click this action to enter a Memo code to load the settings associated with the code. |
Click this action to delete a Memo code. |