Payroll > Payments > Payment balances 

The payment balance provides the status of each employee's internal account in real time. This account contains all the data pertaining to payments for a given employee at any given time (Net to pay, prepayments made, etc. ).

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    The payment balance management function is comprised of a single screen used to create, view and update balances.

    The payment balances are automatically updated each time a payment is made.

    Entry screen

    Fields

    The following fields are present on this tab :

    Employees

    The ID number is the employee's unique identifier. It contains 1 to 15 characters.
    It can be entered manually or left blank on creation. In which case it will be automatically incremented by a sequence number.

    • Name (field EMPNAM)

     

    • First name (field EMPSRN)

     

    • Contract (field CTRNUM)

    The employee's contract number corresponds to one of their contract chronos.
    To inquire the various contracts of an employee, it is necessary to select the following elements:

    • The employee's ID number
    • The requested document type

     

     

    Payment balances

    • field BNC1

    This screen is used to view and/or edit the balance of payments by employee ID number and payment type.

    The table also mentions the detail of the prepayments made to a specific employee ID number.

     

    • field BNC2

     

     

    • field BNC3

     

     

    • field BNC4

     

     

    • field BNC5

     

     

    • field BNCPOA

    This screen is used to view and/or edit the balance of payments by employee ID number and payment type.

    The table also mentions the detail of the prepayments made to a specific employee ID number.

     

    • field BNCPOA2

     

     

    Deferred-based

    • DPS scheme available (field DISPAR)

    This screen is used to view and/or edit the balance of payments by employee ID number and payment type.

    The table also mentions the detail of the prepayments made to a specific employee ID number.

     

    Expense notes

    • field EXSPAY

    This screen is used to view and/or edit the balance of payments by employee ID number and payment type.

    The table also mentions the detail of the prepayments made to a specific employee ID number.

     

    • Advance on expenses (field EXSADV)

    This screen is used to view and/or change the balance of payments by employee ID number and payment type. The table also mentions the detailed prepayments made to a specific employee ID number.

    This amount of advances on expenses is broken down only on posting of the expense notes by the expense lines associated with an expense code which is allocated as an advance. If this advance has the debit type (such as a refund in advance for example), the amount of this advance will be added to this balance. If this advance does not have the debit type (such as a standard advance on expenses), the amount of this advance will be deducted from this balance. Therefore, if the balance is negative, it means that the employee is a debtor. They will have to pay back their advances on expenses to the company.

     

    Table Prepayment detail

    • Date (field DAT)

     

    • Prepayment (field POA)

     

    • Slip (field FRM)

     

    • Entry type (field MODDAC)

     

    • Prepayment type (field DESTYP)

     

    Close

     

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation