Setup > Workflow > User assignment 

This function is used to enter the values of the criteria defining those users concerned by a Workflow process.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

A single tab is used in this function.

Entry screen

Presentation

The following elements are entered in this screen:

  • A list of the default recipients (if no line in the grid below matches the rule).
  • A set of lines each defining a combination of criteria and a list of recipients returned by the rule if the criteria match.

It should be noted that such a series of values can be used for a single company (that will be then specified in the header) or for all those companies to which no particular rule is attached (the company code is then empty).

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Fields

The following fields are present on this tab :

Block number 1

It defines the rule code used to allocate users. This is the code that is referenced in the Workflow rule.

An allocation rule can be defined for specific companies (and in this case, a record will be ceated to mention the company code for each concerned company). It can also be defined for all the other companies (then, this code is empty).

  • Description (field INTIT)

[object Object]

  • Formula/user (field FLGFOR)

This field is used to enter formulae on the "User" fields.
This formula will be evaluated during the workflow execution.
However, if the value of the field is lower or equal to 5, it is considered a user code "in hard code" and this field will not be evaluated.

Grid Default user

  • User code (field AUSDEF)

 

  • Last name (field AUSNAM)

The name of the recipeint is displayed opposite its code.

Grid Values

  • Line no. (field NUMLIG)

 

  • field VAL0

The criteria values used to find out the rule recipients are entered here.

  • Description (field LNK0)

If the criterion is controlled by a table, and if this is planned by the allocation rule parameterization, the long or short title of the linked record is displayed.

  • field VAL1

The criteria values used to find out the rule recipients are entered here.

  • Description (field LNK1)

If the criterion is controlled by a table, and if this is planned by the allocation rule parameterization, the long or short title of the linked record is displayed.

  • field VAL2

 

  • Description (field LNK2)

 

  • field VAL3

 

  • Description (field LNK3)

 

  • field VAL4

 

  • Description (field LNK4)

 

  • field VAL5

 

  • Description (field LNK5)

 

  • field VAL6

 

  • Description (field LNK6)

 

  • field VAL7

 

  • Description (field LNK7)

 

  • field VAL8

 

  • Description (field LNK8)

 

  • field VAL9

 

  • Description (field LNK9)

 

  • field USR0

The recipients corresponding to the line criteria combination are entered here.

  • field USR1

 

  • field USR2

 

  • field USR3

 

  • field USR4

 

  • field USR5

 

  • field USR6

 

  • field USR7

 

  • field USR8

 

  • field USR9

 

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Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation