Revisions
This function is only available if CCN - Concession activity code is activated.
It is used to add revisions to the concession agreement.
A revision concerns mainly a modification of the end date of the contract thus reducing or extending the length of the concession.
It is a massive process because this modification has an impact on all the assets attached to the contract and requires a new calculation of their depreciation on the Accounting and Fiscal context, and if applicable, of their renewal provisions. An option can be used to launch this calculation at the end of the process.
In order to ensure the integrity of the information displayed in the assets attached to the contract, the assets are locked during the process. Nevertheless, the inquiry of assets is authorized.
This process can take a rather long time if the number of assets attached to the contract is important.
This action is authorized for contracts that have the status Active.
They are forbidden if there are at least one asset in the concession:
- which is part of an operation of renewal preparation,
- which purchase or issue date is beyond the concessions' new limits.
Prerequisite
Refer to documentation Implementation
Screen management
Entry screen
Presentation
This window is made up of a single screen that displays:
- the process options which include the possibility to do a process simulation and to print a detailed log file at the end of the process.
- The selection criteria for the contract on which the revision will be posted.
- The process setups: the concession end date and the reason justifying its modification.
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Fields
The following fields are present on this tab :
Options
| This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database. Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0. |
| A log file is automatically displayed on process completion, showing the processing parameters. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed due to an error. Assets with errors are listed with their error reason. The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu. |
| This flag cannot be accessed in simulation mode. It is used during the actual process for the following request at the end of the process:
When it is not activated, the Accounting and Fiscal context and the asset will be set to "to calculate again". |
Selections
| The company cannot be entered: it is automatically loaded with the company to which the financial site is linked. |
| This field contains the site to which the concession contract is assigned. |
| This field is used to enter the concession contract reference. It can be entered and will then be used to filter the list of the concessions available for the selection; otherwise, it is systematically loaded after the concession selection. |
| This field is used to enter the concession contract reference. |
| Concession contract name. |
| Concession contract additional name. |
Parameters
| This field, that cannot be entered, displays the effective start date of the concession. |
| The field displays the actual end date for the chosen concession and makes it possible to enter the desired date. This date must be later than the start date of the current period of the current fiscal year of the Accounting and Fiscal. context. |
| This mandatory field is used to enter the reason of the revision. |
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Description of the non-simulated process
Note: Launching the process with the Calculation option locks the company (no modification is possible) during the whole process.
This results in:
- The contract is updated with the new concession end date and the revision is saved on the contract.
- All non-issued accounting assets attached to the contract and with a revision are updated: the Effective Renewal Obligation flag might be updated according to the concession new end date (only if the asset is subject to a contract renewal obligation).
- the amortization expense plan is updated according to the new end date.
- If the calculation is required: calculation of all non-issued assets on Accounting and Fiscal context and calculation of the Provisions for the renewal of the assets for which the Effective renewal obligation has be modified.
- If the calculation is not required: the concessions' non-issued assets are flagged To calculate on the Accounting and Fiscal context; assets which Effective obligation flag has been modified are also flagged Provision to calculate again.
- the generation of a CCNREV - Revision of the concession contract event which bears the revision reason and contains a log file with the changes that have been made on the contract.
- the generation of a log file with the process information: reference of the concession, execution setups, number of updated assets and the list of assets if the user wants a detailed log file.