Declarations > Tax management > Germany > Processes > VAT declaration 

Use this function to extract and display the values for the German advance turn over tax return. The output of the calculated data can be printed or exported to the X3 ELSTER Client for online submission.

The data selection depends on the company or group of companies and the date range. The data is extracted from the main legal ledger, which must be in Euros.

SEEINFO The date range can only be a calendar month, a calendar quarter, or a calendar year. Generating the statement for a calendar year is only for internal reconciliation purposes, and it is not an official declaration time range.

These how to guide provides additional information:

German legislation guide

Germany and Austria VAT declarations guide

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    The calculated values from the data extraction display in two grids:

    • The Preview grid displays data by report line.
    • The VAT Line items grid displays details for the selected line in the Preview grid.

    Header

    Fields

    The following fields are present on this tab :

    Selection

    Enter a company group to extract values for the group.

    Enter a company.

    This field displays the legislation for the selected company.

    Enter a site for the selected company to limit the extraction to that site. This field is not available if you enter a company group.

    • Tax number (field CRN)

    This field displays the tax identifier for the company or company group.

    • Start (field DATDEB)

    Enter a date rate to select records within those dates. The date range can only be a calendar month, a calendar quarter, or a calendar year. Generating the statement for a calendar year is only for internal reconciliation purposes, and it is not an official declaration time range.

    • End (field DATFIN)

     

    This field displays the currency from main legal ledger.

    Close

     

    Tab Preview

    Presentation

    The calculated values from the data extraction are shown grouped by report line. If a line is selected, the underlying documents are shown in the VAT Line items grid along with their details.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    This field indicates the VAT report line (VAT box), for which the values of the following columns have been extracted.

    This number corresponds to the entry field in the official VAT declaration form and links the VAT declaration to the tax rate. The available report lines are defined in the Report line definition function.

    • Tax assessment base (field AMTVATBASE)

    This field displays the assessment base for VAT report lines that are included.

    • VAT amount (field AMTVAT)

    This field displays the VAT amount for VAT report lines that are included.

    Close

     

    Tab VAT Line items

    Presentation

    For the selected line in the Preview grid, the underlying documents display in this grid along with their details.

     

    Fields

    The following fields are present on this tab :

    Grid

    • VAT report line (field REFNO)

    This field is display-only and cannot be modified.

     

    • Entry (field IVNUM)

     

     

     

    • Reversal (field OFFACC)

     

    • Local currency amount (field AMTLOC)

     

    • Sign (field SNS)

     

    This field is display-only and cannot be modified.

    • Line type (field FLGVAT)

     

    • Tax rule (field VATIPT)

    This field is display-only and cannot be modified.

    • Rate (field VATRAT)

    Use this field to specify the tax rate that can be applied to this tax.

    • Valid from (field STRDAT)

    This field is display-only and cannot be modified.

     

     

    Action icon

    Entry

    Select this action to open the associated journal entry.

    Customer

    Select this action to view details for this business partner.

     

    Close

     

    Specific Buttons

    The following fields are included on the window opened through this button :

    Identification

    • Start date (field DATDEB)

    Enter the start date which the definition line is valid.
    If there are changes to any of the activity codes for the same tax rule, the switch between the old and the new activity code can be handled by adding new lines with the new code and a corresponding start date.

    • End date (field DATFIN)

    Enter an end date for records to be include or the end date for the validity of an configuration entry.

    • Submitter (field SUBMITTER)

    This field displays the type of entity for VAT declaration.

    • Submitter tax number (field CRN)

    This field displays tax number for the VAT declaration submitter.

    VAT declaration

    • 1/11 prepayment only (field DFV)

    Select this checkbox to transmit an application for a 1/11 prepayment.

    • KNZ 23: Additional notes to take into account (field KNZ23)

    Select this checkbox to be able to enter additional notes in the ELSTER online submission process.

    • KNZ 10: Corrected VAT declaration (field KNZ10)

    Select this checkbox to indicate a corrected VAT declaration that replaces a previously submitted for the same time range.

    • KNZ 22: Original documents transferred separately (field KNZ22)

    Select this checkbox to indicate that the original documents will be transferred separately. The transferring original documents is not managed in Sage X3.

    • KNZ 29: Balance Offsetting (field KNZ29)

    Select this checkbox to indicate that a balance offset could exist in the customer account with the German fiscal authorities.

    • KNZ 26: Except. cancell. of debit agreement (field KNZ26)

    Select this checkbox to indicate that an exceptional cancellation of a direct debit agreement could exist with German fiscal authorities for tax payments.

    Transmission

    • Destination type (field TYPEXP)

    Select the download location for the ELSTER file:

    • Client
    • Server
    • Directory ELSTER file (field VOLFIL)

    If you selected Server for the file download location, you need to enter the directory.

    Close

    You can export the data extraction as an XML-file for online submission with the X3 ELSTER Client or as a printed report.

    Click Print to to print the result as a VAT form or as a validation reports. These reports are for preparatory purposes only. Electronic submission using the Sage X3 ELSTER Client or via the ELSTER web portal is mandatory.

    Click File to export a file that can be imported into the Sage X3 ELSTER Client for the online transmission of German tax declarations. The client must be installed separately on the workstation where needed.

    Refer to the documentation provided with the Sage X3 ELSTER client for more information.

    This button is used to save under a Memo code the current values of the screen, irrespective of the screen, with the goal of reusing the setup. The memo is linked to the user:

    SEEINFO If a memo code called STD associated with the screen exists, it is loaded right upon entering the corresponding function.

    For further information on the advanced use of the Memo button, refer to the documentation on the General ergonomics of the SAFE X3 software.

    This button is used to load criteria and information previously defined and saved under a memo code.

    This button is used to delete a Memo code previously saved.

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation