Refer to documentation Implementation
It is on this single screen that it is possible to enter the open item(s) to be viewed / modified.
Presentation
The list of open items selected is displayed on the screen. This screen is made up of the lines where all the information linked to the open items is found. At the foot of the grid four frames give the selection total (this can be set up in the inquiry screen), the open item detail, the entry total and the characteristics of any early discount/late charge.
The display of fields is closely linked to the screen setup.
Each line of this grid represents a open item. Found here is all the information that characterises the open item such as:
The different actions possible at the line level are the following:
By clicking on an item header, it is possible to modify:
In the "Amount" field in the item to be processed, it is sufficient to modify the amount in use of one of the new constituent items.
This change in amount triggers the opening of a new window that is used to enter the new lines. It is possible then to modify the distribution of the item between the different lines and to close the last line by right click.
In the case where a partial payment has already taken place, additional controls are activated.
The grouping of items is based on the same principal as the distribution. It is not possible to delete an item directly in the lines of the grid. On one of the items to be grouped, it is sufficient to modify the amount by indicating the total amount of the grouped item. A new window appears. It is in this window that the additional item lines can be deleted.
When an item is selected with the cursor, additional information on it or the selection total is displayed.
This section is optional and depends on the screen setup. It displays key information for the current selection: the number of items and their amount and balance total, the total amount of final or provisional payments.
This detail appears when an item is selected. It underlines the information on the pay-by/pay-to entity and the operation site.
For those open items mentioned or which have to be mentioned on a statement, the "statement" field is completed. The statement number or "To do" is displayed respectively.
Finally, if the open item is settled, or only partly, the payment number is displayed.
The total amount for the items is displayed in the "Total" field, a single document can be distributed over several items. For finally or partially paid items, the payment amount as well as the item balance appear in the appropriate fields.
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Fields
The following fields are present on this tab :
Grid Details
| Journal type. |
| Enter the journal number with an open item that needs to be modified. If this is a multi-open item journal, a table opens that lists the open items of the journal. This enables a specific open item to be selected. |
| Click Column Update from the Actions icon to modify the due date in batch. If the MAXPD - Maximum period (companies) activity code is activated, a warning message is displayed if the due date is greater than the period specified, depending on the case, at the level of the following parameters or of the contractual period possibly specified at the BP level.
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| If the new payment mode has no associated statement code:
Possibility to perform bulk modifcation by right clicking on "Column update". |
| The value of this number defaults from the business partner profile and the address code. The bank account number format is dependent on the bank location. For example, for an IBAN format, this field only contains the bank account number starting with the 5th character of the full IBAN.The prefix containing the country code and a control key is not included. To change the bank account number, select the Business partner from the Actions icon available in the field to access the business partner profile, and select or enter a different bank account. |
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| This field displays the full IBAN, including a prefix with the country code and a control key, followed by the bank account number. If the IBAN prefix does not exist, this field remains empty. |
| The amount cannot be higher than the amount of the journal line. |
| This field displays the paying bank linked to the Bank account field. |
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| Code used by default for the current BP to identify a series of early discount and late charge rates (up to 12) to be applied to a payment according to a number of days early or days late with respect to the open item date. |
| Open item dispute code. |
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| To be reminded Yes/No |
| Possibility to perform bulk modifcation by right clicking on "Column update". Only the "revenue"-type open items will be modified. |
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| The entered level must not be higher than the level of the user's payment approval note. Possibility to perform bulk modifcation by right clicking on "Column update". Only the "expense"-type open items with an approval payment level lower than or equal to the level of the user's approval payment will be modified. |
| Pay-by/paid BP for the open item. |
| Address code of the pay-by/paying BP. |
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| The "Mandate reference" field is used to initialize or select the mandate reference, which is the unique mandate identifier. This field is initialized with the validated main mandate of the company/pay-by BP combination. If there is no validated main mandate, the field is empty but another validated mandate of the combination can be selected. The user can modify the payment method. If the chosen payment method is SDD, the mandate reference can be accessed and the user can select the reference desired. If the chosen payment method is other than SDD, the mandate reference is not displayed and the field can not be accessed.
This field can be accessed for the current company only if activity codeSDD - SDD managementis activated and parameterSDDMGT - SDD management (chapter TC, group SDD) is set to "Yes". Moreover, the payment method selected must be SDD. |
Selection total
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Item detail
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Entry total
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Early discounts/Late charges
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Action icon
This option is always accessible. It is used to obtain the original document number. This information is also available in a grid column.
This option is always accessible. By selecting / de-selecting this option, the "Statement" field toggles between its two values; "Yes" is used to generate a statement while "No" is used to prohibit this.
This option is always accessible. Is used to pass via a tunnel to the accounting journal.
Used to move via a tunnel to the original invoice (when an item is the output from a sales/purchase or BP invoice).
Used to pass via tunnel to the payment for the item.
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In addition to the generic error messages, the following messages can appear during the entry :
The site entered is not part of the company previously entered.
The amount entered for the item is greater than the amount for the line on the attached document.
The amount entered for the item is less than the payment amount for the item.
This message can be produced by 2 cases:
When displaying a multi-item grid, the number of items exceeds the size of the grid.
In the multi-item grid, when there is only one item, its cancellation is not possible.
In a multi-item grid, it is necessary to have at least one item line.
The item is linked to one or more payments.
The item is linked to a statement.
During validation of the multi-item grid, the amount total of the items is different to the amount for the document line. Modify one or more of the amounts to obtain the total amount for the document line, which is displayed for information at the bottom right of the screen.