Concession end
This function is only available if the activity code CCN – Concession is activated.
It authorizes:
- The recording of the actual end of a concession contract. This action triggers the issue of the concession asset on this date with the issue reason Back to grantor. If the entered date is prior to the provisional date, this can mean a contract termination.
The end date must be comprised in the current or next fiscal year of the Accounting and financial context.
This action is authorized for contracts of status Active.
It is forbidden provided at least one of the concession assets is in one of the following situations:
- its purchase/issue date is not comprised in the concession's limits,
- this is an asset to renew which is part of a renewal preparation.
- The recording of a contract end cancellation.
This action is authorized for contracts with status Terminated, while the fiscal year in which the concession end was established is not closed.
This is a mass processing since this modification implies that all the assets attached to the contract are issued (or that the issue is cancelled, in the case of a contract cancellation) and that it is necessary to recalculate their depreciation expenses in the Accounting and financial context, and for the concerned assets to recalculate their provisions for renewal. An option is used to launch the calculation at the end of the processing.
In order to guarantee the integrity of the information present in the assets attached to the contract, they are locked during the whole processing except for inquiry.
The duration of this processing can be rather long depending on the number of assets attached to the contract.
Before being carried out for real, the process can be carried out in simulation mode in order to evaluate the result via the process summary.
Prerequisite
Refer to documentation Implementation
Screen management
Entry screen
Presentation
It is recommended:
- To specify the process options: Simulation, Detailed log file, Calculation.
- To specify the reference of the contract whose end is to be recorded.
It is possible to enter this reference directly or to select it in the list of contracts which can be possibly limited to the site and the grantor entered. - To enter the actual contract end date when this is a concession end processing.
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Fields
The following fields are present on this tab :
Options
| This flag of concession end cancellation cannot be entered. It is automatically activated when the contract entered has the status Completed. |
| This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database. Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0. |
| A log file is automatically displayed on process completion, showing the processing parameters. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed due to an error. Assets with errors are listed with their error reason. The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu. |
| This flag cannot be accessed in simulation mode. It is used during the actual process for the following request at the end of the process:
When it is not activated, the Accounting and Fiscal context and the asset will be set to "to calculate again". |
Selections
| The company cannot be entered: it is automatically loaded with the company to which the financial site is linked. |
| This field contains the site to which the concession contract is assigned. |
| This field is used to enter the concession contract reference. It can be entered and will then be used to filter the list of the concessions available for the selection; otherwise, it is systematically loaded after the concession selection. |
| This field is used to enter the concession contract reference. |
| Concession contract name. |
| Concession contract additional name. |
Parameters
| This field, that cannot be entered, displays the effective start date of the concession. |
| Concession end : Cancellation of concession end: |
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Description of the processing
Description of the non simulated concession end processing
Note: launching the processing results in the company being locked during the processing.
The concession end recording triggers:
- The generation of a log file containing information about the processing: reference of the concession, execution setups, number of updated assets, along with the list of issued assets if a detailed log file is requested.
- The generation of a CCNEND event– Concession contract end making it possible to keep a log file of the action carried out in the contract. The user can view the events in the Events Journal window that can be accessed from the Other info tab of the Contracts management function.
In the contract: - The modification of its status which takes the value: Terminated.
- The load of the Actual end date with the entered concession end date.
- The deactivation of the flag Default concession, if it was activated.
In the fixed assets attached to the contract: - The issue of the assets at the concession actual end date with following issue reason: Back to grantor (the conditions of this issue are the same as for a disposal).
- If the calculation option is activated: the calculation of depreciations for the site to which the concession contract is attached.
- If the calculation option is not activated: the marking of assets as having to be recalculated in the Accounting and financial context.
Entering an actual end date superior to the provisional end date does not trigger a longer asset amortization expense; this depreciation does not last beyond the contract provisional end date.
If concession assets have to be subjected to a disposal without being part of a renewal preparation, they are issued after validation of a warning message. However, if there are in the contract assets which are part of a renewal preparation, the concession end processing is not authorized.
Description of the non simulated cancellation concession end processing
Note: launching the processing results in the company being locked during the processing.
Recording the concession end cancellation triggers:
- The generation of a CCNEND reversal event making it possible to keep a log file of the action carried out in the contract.
- The generation of a log file containing information about the processing: reference of the concession, execution setups, number of updated assets, along with the list of issued assets whose issue is cancelled if a detailed log file is requested.
In the contract: - The modification of the contract status, which takes the value: Active
- The deletion of the contract actual end date.
In the fixed assets: - The cancellation of the concession asset issue.
- If the calculation option is activated: the calculation of depreciations for the site to which the concession contract is attached. If the concessions are managed according to the Renewal mode, provisions are also calculated.
- If the calculation option is not activated: the marking of assets as having to be recalculated in the Accounting and financial context and in the provision plan.