Declarations > Tax management > Spain > SII tools > SII monitor 

Use this inquiry to prepare and launch the electronic processing of data for the Immediate Supply of Information on VAT (SII). This processing is used to send the details of the issued and received invoices and the tax data of your operations to the online portal of the Spanish tax authorities.

Before launching the processing, you can test the following functions:

  • Use the Quality identification data to check the identification data of the relevant business partner.
  • The SII test function is used to test the transmission of messages to the tax authority.

Once the processing complete, you can use the SII consultation function at any point to display the selected transmitted documents according to different criteria.

These functions are available for the companies if their KSP activity code is active. The Financials module needs to be activated, as well as the Sales and/or the A/P-A/R accounting modules. If you are not using these modules (they are not activated), you can use the following 3 import templates to import the data to be transmitted to the tax authority portal:

  • DCLSII – SII monitor
  • DCLSIIDOC – SII external documents
  • DCLSIIDOC - SII buildings

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    Use the header to filter the records to be displayed. The records can be sent or received invoices, and various operations that contain data to be transmitted to the tax authority for the relevant period. You can display all records or only the records with a given status: pending, accepted, accepted with errors, rejected.

    When you click Search, the list of selected documents is displayed sorted by type, in each section.

    The Pending records are selected by default so they can be sent to the tax authority: You can select or clear one or all records by clicking Select all or Unselect all from the Action panel.

    Once the records are selected, click SII sending messages to launch the transmission of these records as messages to the tax authority. The messages sent and the received answers containing the status of each sent document goes through the XML and SOAP WebService.




    Header

    Presentation

    Select the company, the relevant month, status of deliveries to extract (pending, accepted, etc.) and the communication type (creation, modification, etc.).

    Once your selection is complete, click Search. If the SIIDVSR - Resynchronization from SII parameter (LOC chapter, SPA group) is set to Yes, a message will ask if you want to resynchronize the tax extraction table. Click Yes to extract the taxes and to resynchronize the table for the selected period.

    Close

     

    Fields

    The following fields are present on this tab :

    Company/site

    Enter the company for which the process needs to be completed. This information is mandatory.

    Enter site for which the process needs to be run.

    • Territory of declaration (field TERCPY)

    This field displays the declaration territory for the company. The declaration territory is entered at the TERDECSP - Declaration territorycompany parameter (LOC chapter, SPA group) level.

    Range

    • Start date (field DATINI)

    Use these fields to enter the month relevant to the processing: Select the start date and the end date of the relevant month.


    They are initialized by default in the following manner:

    • The start date is initially set to the first day of the current month,
    • the end date is initially set to the last day of the current month.
    • End date (field DATEND)

     

    • BP code (field BPR)

    This field is used to enter the supplier.

    • Error (field VCRERRNUM)

    Enter the error code to display.

    • Batch (field LOT)

    Enter the document batch code to display.

    Invoice status

    • Tax authority status (field VCRSTA)

    You can select the invoices report according to their transmission status to the tax authority: pending, accepted, accepted with errors, or rejected. Otherwise, select the All check box.

    • All (field STAALL)

    Check this box to select all documents regardless of their status regarding the transmission to the tax authority.

    Transmission method

    • Communication type (field TYPCOM)

    You can select the transmitted documents depending on their type:

    • Creation (new document)
    • Modification (updated document)
    • Cancellation of an existing document

    Otherwise, select the All checkbox.


    • All (field ALLCOM)

    Check this box to select all documents, regardless of their type.

    Close

     

    Tab Issued invoices

    Presentation

    This section displays the invoices from the tax extraction table. Depending on your available modules, these will be sales invoice and/or BP invoices, sent and posted for the given period.

    You cannot add new lines.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

    • Accounting date (field DATOPE)

     

     

    • Document (field VCRNUM)

     

    • Invoice total (field AMTATI)

     

     

    • BP code (field BPR)

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

     

    • Error (field VCRERRNUM)

     

    • Document type (field VCRTYP)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Journal entry

    Click this action to access the journal entry generated by the invoice.

    Error detail

    This action is only displayed if an error occurs while transmitting the document. Click this action to display the code and description of the error.

    Modifications

    Click this action to update specific information on the document line. For example, you can update your taxpayer identification number. You can reactivate a document already transmitted, cancel or delete the document, or specify that it has already been transmitted. You can also add a reference to the operation in progress.

     

    Close

     

    Tab Received invoices

    Presentation

    This section displays the purchase invoices from the tax extraction table. These are purchase invoice and/or BP invoices received and posted for the selected period.

    You cannot add new lines.

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

    • Accounting date (field DATOPE)

     

    • Accounting record date (field DATREGCON)

     

     

    • Document (field VCRNUM)

     

    • Source document (field BPRVCR)

     

    • Invoice total (field AMTATI)

     

     

    • BP code (field BPR)

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

     

    • Error (field VCRERRNUM)

     

    • Document type (field VCRTYP)

     

    • Last transmitted (field TIMESTAMP)

     

     

    Action icon

    Journal entry

    AFC/CONSDCSII/40/205

    Error detail

    AFC/CONSDCSII/40/210

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Tab EU operations

    Presentation

    This section displays the operations performed in the European Union.

    You can manually add lines corresponding to the operations that you want to send to the tax authority.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

     

    • Document (field VCRNUM)

     

    • Operation date (field DATOPE)

     

     

    • Source document (field BPRVCR)

     

    • BP code (field BPR)

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

     

    • Operation type (field TYPOPE)

     

    • Declared key (field CLAVDEC)

     

    • Error (field VCRERRNUM)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Error detail

    AFC/CONSDCSII/40/210

    Modifications

    AFC/CONSDCSII/40/215

    Operations detail

    Click this section to enter information on the existing or new lines or to add any information required by the tax authority.

     

    Close

     

    Tab Fixed Assets

    Presentation

    This section displays the records relating to fixed assets.

    You can manually add lines.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

     

    • Document (field VCRNUM)

     

    • Operation date (field DATOPE)

     

     

    • Source document (field BPRVCR)

     

    • Invoice total (field AMTATI)

     

     

    • BP code (field BPR)

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

     

    • Error (field VCRERRNUM)

     

    • Document type (field VCRTYP)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Journal entry

    AFC/CONSDCSII/40/205

    Error detail

    AFC/CONSDCSII/40/210

    Fixed asset record

    Click this action to access the information you need to create a new fixed assets record.

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Tab Cash VAT collections

    Presentation

    This section displays the records corresponding to the collected VAT. These records are directly extracted from the Spanish declaration (DCLVATSPA1) function. They are displayed in the Spanish tax inquiry (CONSVSP) function.

    You cannot add new lines.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

    • Accounting date (field DATOPE)

     

     

    • Document (field VCRNUM)

     

    • Source document (field BPRVCR)

     

    • Invoice total (field AMTATI)

     

     

    • BP code (field BPR)

     

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

    • Error (field VCRERRNUM)

     

    • Document type (field VCRTYP)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Error detail

    AFC/CONSDCSII/40/210

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Tab Cash VAT payments

    Presentation

    This section displays the records corresponding with the paid VAT. These records are directly extracted from the Spanish declaration function (DCLVATSPA1). They are displayed in the Spanish tax inquiry function (CONSVSP).

    You cannot add new lines.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

    • Accounting date (field DATOPE)

     

     

    • Document (field VCRNUM)

     

    • Source document (field BPRVCR)

     

    • Invoice total (field AMTATI)

     

     

    • BP code (field BPR)

     

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

    • Error (field VCRERRNUM)

     

    • Document type (field VCRTYP)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Error detail

    AFC/CONSDCSII/40/210

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Tab Annual operations

    Presentation

    This section displays the annual operations relating to the following elements:

    • Cash collections
    • Insurance operations (S type)
    • Travel agency (V type)

    You can manually add lines corresponding to the S and/or V type operations that you want to send to the tax authority.

    Several controls are applied to the entered information.


    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Ope. type (field TYPANUAL)

     

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

     

    • Operation date (field DATOPE)

     

    • Key (field CLAVEOPE)

     

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

    • Invoice total (field AMTATI)

     

     

     

    • Error (field VCRERRNUM)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Error detail

    AFC/CONSDCSII/40/210

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Tab Consignment goods

    Presentation

    This section displays the information relating to the sales of goods in consignment. This information is entered from the delivery and loan returns recorded for the selected header period and between at least 2 European countries. This information is automatically displayed if the DCLBIENCO - Consignment goods (LOC chapter, SPA group) is set to Yes.

    You can also manually enter the information relating to the movements between the source European country and the target European country.

    Close

     

    Fields

    The following fields are present on this tab :

    Grid

    • Send (field FLGSEL)

     

    • Status (field STADOC)

     

    • Communication type (field TYPCOM)

     

    • Tax authority status (field VCRSTA)

     

     

     

    • Document (field VCRNUM)

     

    • Operation date (field DATOPE)

     

    • Source document (field BPRVCR)

     

    • BP code (field BPR)

     

    • Company name (field BPRNAM)

     

    • Identification (field NIP)

     

     

    • Consignment type (field TYPOPECON)

     

    • Consignment key (field CLADECCON)

     

    • Error code (field VCRERRNUM)

     

    • Last transmitted (field TIMESTAMP)

     

    Close

     

    Action icon

    Error detail

    AFC/CONSDCSII/40/210

    Consignment

    Click this action to access the information you need to create a line.

    Modifications

    AFC/CONSDCSII/40/215

     

    Close

     

    Batch task

    This function can be run in batch mode. The standard task DCLSIIBA is provided for that purpose.

    Specific actions

    Click this action to select all the displayed records.

    Click this action to clear all previously selected records.

    Click this action to open the screen where you can send the selected information to the tax authority.

    You can modify the selections that apply to the documents and transmission methods by default.

    Click OK to launch the transmission processing. Once the processing is complete, a log file details the processing status and tax authority response (accepted, rejected, etc.) for each record.

    If the record is processed successfully, its status changes to Submitted.

    If an error occurs, you can access the error details from the Actions icon on the record line.

    Click this action to display a summary of the number of records found. They are sorted by Status and Transmission method according to their type.

    Click this action to reactivate the rejected records of unregistered customers.

    Click this action to reactivate all transmitted documents.

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation