Accounting Entries

The header:
 

• Contains the general information concerning the entry such as the site, the entry type, the entry number, the date, the reference of the log file, etc.
• Specifies the type of tables in which the entry is located.
   
  - either Final tables,when the Accounting task is active,
  - or Temporary tables.An entry is kept in the temporary tables, either  when the Accounting task is inactive if so the entry could not be validated and transferred to the final tables, or when the Accounting task is active, and the entry is not valid (if so, refer to the accounting task log file).
• Displays the ledger for which the set of entry lines displayed has been generated and reminds the management currency. A scroll-down list is used to select, if necessary, one of the others ledgers authorized for the entry type.
  

This tab presents the accounting entry lines as they were generated for the selected ledger.

These lines can be analytical.
In this case, the " $" character in the first posting analytical dimension, indicates that there is an analytical distribution. This analytical distribution is due either to an distribution key a priori, or to the aggregation of job objects data with different analytical postings.
In both cases, the system cannot display the totality of the entry analytical information.
The right-click option Allocation opens a window presenting the analytical allocation.

Analytical allocation

This button is only available on the lines having an analytical distribution which cannot be displayed as a whole in the line. The user can identify those lines through the "$" character displayed in the first analytic dimension.
This character is used to display a window that presents the entry analytical allocation. See above.

Document

This option is used to access the function managing the Accounting entries.

Log

This option is used to access the log file displaying the generation detail of the accounting entry.

This tab displays the list of objects used to make up the accounting entry.

Its content depends on the nature of the objects used:

• When the entry is formed of depreciation expenses, of variances between plans or of provisions for renewal, the tab displays the list of concerned assets.
   
• When the entry is based on an event, the tab displays the list of the object/event pairs involved.
   

Each line recaps: the depreciation plan, the FY end date, the period end date and the posted amounts.
The page numbering buttons become active when the number of objects used is higher than the number of lines that can be displayed in the grid.

 The first column is used to view quickly if the object used to create the entry still exists or not.

The icon  indicates that the object still exists: the right click button Detail is then available and makes it possible to tunnel to the object inquiry. See below.

The icon   indicates that the object does not exist anymore (in an expense entry, this can be for instance a line corresponding to a deleted asset whose records in the DEPREC table do not exist anymore). The right click button Detail is thus not available.

Detail

This option is only available when the object used to form the accounting entry still exists: these objects are identified by the icon   displayed at line start.

• When the entry is based on the DEPREC depreciation expenses (or plan variances), this option enables the user to view the depreciation plan of the asset for which details are requested.
• When the entry is generated from the provisions for renewal, this option is used to access the inquiry of the Plan of provisions for renewal of the asset for which the detail was required.
• When the entry is based on an event, this option enables the user to access the function displaying the event details.