Variables

• Variable (field COD)

Enter the code of the variable being searched or to be created.
This code identifies the variable in a unique way.

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• Description (field DES)

• Short description (field DESSHO)

Title used in some screens or reports when there is not enough space for a long title.

• Theme (field VRATHM)

Associate a theme with the element of the current payroll plan.

The theme is used to classify the headings and to facilitate:

• your searches via the selection panel,
• the generation of the payroll plan update.

• Activity code (field CODACT)

Assign an activity code to this record. If the activity code assigned is inactive, the record is not available.

• Access code (field CODACC)

Assign an access code to this record, so that its access can be controlled upon inquiry or modification.

• Expense notes (field FLGEXS)

If the payroll variable is of expense note type, it can be used to define Expense codes as fixed amount or cap for a business expense. The variable can also be entered in the Employee record to personalize this amount at the employee's level.

• Reinitialization (field TYPINI)

• If provisional values exist for the pay period, the variable and the employee, their total initializes the value of the variable in the payslip.
• Otherwise, if a reference payroll exists, being either the latest payroll of the employee or, if it does not exist, the latest payroll of the employee "template" associated to the employee's profile:

• If no reference payroll exists:

Y is determined as follows, by descending priority:
                - value entered in the latest site value record prior to D.
                - value entered in the latest folder value records prior to D.
               - otherwise, standard value.
The same algorithm is used if a value must be suggested for the variable at the pay date D, in the case of the mandatory generation or the manual addition of the variable for the payroll after automatic generation.

 - For an initialization variable, its value is initialized to the standard value if it is the employee's first payroll. Otherwise it is not initialized.

- (*A) The variables are automatically updated with the information from time entry or time summary.

• Forced generation (field GNRFRC)

• Standard value (field VALSTD)

• If provisional values exist for the pay period, the variable and the employee, their total initializes the value of the variable in the payslip.
• Otherwise, if a reference payroll exists, being either the latest payroll of the employee or, if it does not exist, the latest payroll of the employee "template" associated to the employee's profile:

• If no reference payroll exists:

Y is determined as follows, by descending priority:
                - value entered in the latest site value record prior to D.
                - value entered in the latest folder value records prior to D.
               - otherwise, standard value.
The same algorithm is used if a value must be suggested for the variable at the pay date D, in the case of the mandatory generation or the manual addition of the variable for the payroll after automatic generation.

 - For an initialization variable, its value is initialized to the standard value if it is the employee's first payroll. Otherwise it is not initialized.

- (*A) The variables are automatically updated with the information from time entry or time summary.

• Update type (field TYPMAJ)

Specify the update mode for the payroll variable:

- "time detail" applies to variables entered in number of days. The transmission of values is performed on a monthly period. For example: Paid leave.

- "synthesis" applies to variables entered for a week. The value extraction for these variables is performed on a whole number of weeks. For example: Overtime 25 %.

- "Formula" applies to all the variables. The value extraction is the result of the formula defined in the following field.

• Value type (field TYPVAL)

Specify if the variable is:

• the sum of a number of days or a number of hours
• the sum of quantities 1 or quantities 2 entered in times
• the witness of the extension of an event (sickness, maternity, paternity, WI, accident to/from work, occupational disease)
  
  

• Valuation type (field DAYTYP)

If the variable is calculated in number of days or hours, specify if this number must be valued in working days, work days or calendar days.
This calculation is performed according to the employee's reference planning.

• Event (field TIMCOD)

If the payroll variable is loaded through time entry, specify the time event or the nature of activity that uploads the payroll variable.

Update:

• by an event:  grouping of the time lines entered for this event.
• by a nature of activity:  grouping of the time lines entered with this nature of activity.

Entering an event excludes entering a nature of activity and conversely.

• Nature of activity (field NATCOD)

• Leave sub type (field LVESUBTYP)

• Rate type (field LVEPAYDES)

• Variable (field TIMVAR)

If the payroll variable is loaded through time summary, specify the 'time' variable updating this payroll variable.

• Formula (field FORVAR)

If the payroll variable is loaded through a calculation, specify its formula using the predefined variable formulas of the miscellaneous table 606. The syntax to use is the following:

• E_"FormulaCode"  (Ex: E_TRAVA1-E_ABSA)

These formulas enable the valuation of the presence or absence.
They are available as:

• periods: on the current, previous or next month;

• days: work, working or calendar days;

• hours: work, working or calendar hours.

• Comment (field TIMCMT)

Specify the comment for the payroll variable. This comment will be printed on the payslip, under the headings for which the payroll variable has been defined as associated text.

The TDAT comment is used to display a 'From to ' text that inserts the event start and end dates. Example for paid leave: From 01/01/2002 to 05/01/2002

• Entered comment (field CMTDET)

Check the 'Entered comment' box to display on the payslip under the headings with the variable defined as associated text, the comment entered in 'time entry'.

• field CMT

• Legislation (field FLGFDR)

Set up here the level of your choice for the variable entry:

-          Folder level:  the value of this variable will be entered in the "Folder values" function.

-          Company level:  the value of this variable will be entered in the "Company values" function.

-          Site level:  the value of this variable will be entered in the "Site values" function.

-          Employee level:  the value of this variable will be entered in the "Employee values" function.

You can also specify in which tab page you want this variable to be displayed during the entry. These tab pages are definable in the "Folder pages", "Company pages", "Site pages" and "Employee pages" functions.

The sequence is used to arrange the variables in the entry pages.

• field PAGFDR

• Sequence (field ROWFDR)

• Company (field FLGCPY)

• field PAGCPY

• Sequence (field ROWCPY)

• Site (field FLGFCY)

• field PAGFCY

• Sequence (field ROWFCY)

• Employee (field FLGEMP)

• field PAGEMP

• Sequence (field ROWEMP)

• Histories (field PRNFLG1)

• Individual record (field PRNFLG2)

• Preparatory statements (field PRNFLG3)

Check this box if you want this variable to be displayed when printing an individual record.

• Authorized back-pay (field FLGRET)

Check this box to indicate that the variable is tracked in back-pay. Only the variables whose "Authorized back-pay" box is checked are indeed authorized in the back-pay files.

• Federal ID code (field FLGSEE)

• Motive SAUR (field MOTSAUR)

This field is dedicated to Portuguese legislation.
Insert the code that identifies the type of absence. The absences are an important part of the yearly report, therefore it is mandatory to define the absence motive according to RUAS and whether they have income or not.

• Absence type (field ABSTYP)

This field is dedicated to Portuguese legislation.
The fields to setup are motive of absence according to RUAS codification and whether the absence is paid or not by the employer.

• Profile (field PRFCOD)

• Description (field PRFLIB)

• Input (field ENAFLG)

Definition of the list of profiles that can use the current payroll variable.