Payroll MO calculation
Use this function to calculate payroll MOs for their posting.
Presentation
The payslips must be calculated.
In order for a payslip to be taken into account for the calculation of the MO, it should not be being posted or already posted (PST field "Posted" of the VALEMP file).
The sequence number assigning a number to each MO must be defined. This sequence number code can be entered in the "Sequence number assignment" and "Sequence" functions. The "ODN" sequence is used by default if nothing is specified in "Sequence number assignment".
The information of the "RUBRIQUE" file relating to the "Accounting interface" must be entered: Control account, Account, Amount type, Sign, Detail/employee
Screen management
Entry screen
Presentation
Selection of the payslips to be processed according to the criteria.
Calculation of the payroll MO:
The amounts of the headings, which have been calculated during the payroll process, are distributed onto the accounting accounts. This distribution is configured in the RUBRIQUE file. If the account is detailed by employee, the MO contains as many lines from this account as there are employees. If not, the MO contains only one line for the account.
An MO is generated by company and by pay date, which means that an MO number gathers all the payslips created for a same company on a same pay date.
Once the calculation is over, the status of the employee payslip becomes Being posted.
The analytical distribution is based either on the distribution key or on the coefficients entered in the Employee values record. In the case of an entry by coefficient, the distribution is prorated according to the coefficients. If several assignment lines are entered without coefficients, the coefficient is considered null (no distribution will be made on those assignments). If only one assignment line is entered without coefficient, the total amount is distributed on this assignment.
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Fields
The following fields are present on this tab :
| Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox. |
| Alphanumeric characters used to identify a company in a unique manner. |
| Select this check box to include all sites. To run this process for a single site, leave clear. |
| This number is used to identify the site in a unique way.
It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations. |
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| If this box is checked, the processing is launched for all departments (otherwise, they have to be specified). |
| This code is used to identify the service for which the processing must be launched. |
| If this box is checked, the processing is launched for all profiles (otherwise, they have to be specified). |
| This code is used to identify the employee profile for which the processing must be launched. |
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| This code is used to identify the employee population for which the processing must be launched. |
| No help linked to this field. |
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| If this box is selected, the system will generate a payroll MO for each pay date and each financial site. |
| No help linked to this field. |
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Error messages
In addition to the generic error messages, the following messages can appear during the entry :
Non-existent sequence number
The sequence number must be created in the AVALNUM table. The sequence number code is the same as the one specified in the TABCOUAFF table. If no sequence number has been defined in the TABCOUAFF table, the "ODN" sequence number must be created.
Sequence number exceeded
The MO sequence number has reached the last number. The sequence number must be reset to zero after resetting the ODPAY, ODPAYE and ODPAYA tables to zero.
Incorrect period
The end date must be later than the period start date.