Fixed assets > Physical management > Mass geographic transfer 

This screen is used to carry out a location transfer of all the physical elements or selected physical elements belonging to the same company.
It is also used to cancel the last transfer carried out, under certain conditions.

Before being carried out in real mode, the processing can be run in simulation mode in order to assess the result via the report. You can save the parameters linked to the transfer and the selection criteria under a Memo code so you won't need to enter them again for each simulated or real launch.

SEEINFO When a physical element is assigned to an asset, any transfer leading to a financial site change is never immediate. This transfer is defined as pending on the physical element and must be validated on the asset (seedescription of the processing below).

Scope:

  • Transfer
     
    The physical elements for which a transfer is prohibited are excluded. They are displayed in the log generated after the processing. These are:
     
      • Inactive elements,
      • Disposal elements,
      • Elements related to pending movements,
      • Elements attached to assets whose date of last transfer or last transfer cancellation is latter than or equal to the specified date,
      • Elements attached to assets in intra-group sale, when the transfer generates a financial site transfer,
      • Elements attached to component assets. 
         
  • Transfer cancellation
     
      • If a physical element is attached to an asset, only a transfer made within the current fiscal year can be canceled.
      • Physical elements whose date of last transfer or last transfer cancellation is latter than or equal to the specified date are automatically excluded from the processing.

    Prerequisite

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    This function is composed of:

    • A header used to specify the geographic selection criteria of the physical elements to be processed,
    • A Main tab used to enter the re-evaluation parameters,or to request the cancellation of the transfer,
    • The Extended selection tab, used to select the physical assets to be processed.
    Transfer process setup

    You can:

    • Either carry out the processing setup
    • Or recall an existing setup previously saved under a Memo code Click Recall in the action panel and enter the Memo code.

    To complete the processing setup:

    • Select the company, as well as the financial site, the building and the location in which the physical assets are referenced.
    • Enter the parameters relating to the transfer: location, date and reason.
    • If necessary, perform a selection of physical assets related to the processing by entering your criteria on the Extended selection tab.
    • Specify the processing options: By default, the process is performed in Simulationmode and it generates a Log.

    When the setup of a process is completed, it is possible to save it under an identification code using the Memo button in the action panel. This setup can be recalled later for use in a new transfer.

    Transfer cancellation process setup

    • You can also enter the selection criteria. These pieces of information are used as filter to select the transfers to cancel.
    • You can refine the selection with information specific to the transfer you want to cancel: location, date and reason.
    • Select the Cancellation check box.

    Header

    Presentation

    Specify the company to be processed.
    You can also enter the site, building and location concerned. For a more refined selection, enter further criteria on the dedicated Extended selection tab.

    Close

     

    Fields

    The following fields are present on this tab :

    Criteria

    Specify the company to be processed.

    This information is compulsory.

    • All sites (field ALLFCY)

    Select the All sites check box to include all sites or leave this check box unselected and enter a specific site in the Site field.

    This field can only be accessed if the check box "All sites" is not selected.
    It is used to specify the reference of the site to be processed.

    • All buildings (field ALLBUI)

    Check this box to select all the physical elements attached to all the buildings.
    To select a building, clear this box and specify in the field Building the code of the building to be processed.

    This field can only be accessed if the check box All buildings is not selected.
    It is used to specify the reference of the building to be processed.

    • All locations (field ALLLCT)

    Check this box to select all the physical elements attached to all the locations that meet the selection criteria you may have entered.
    To select a location, clear this box and specify in the field Location the code of the location to be processed.

    This field can only be accessed if the check box All locations is not selected.
    It is used to specify the reference of the location to be processed.

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    Tab Parameter definition

    Presentation

    Enter the transfer or cancellation parameters of the transfer by specifying:

    • The new geographic location or, in the case of a transfer cancellation, the target locations for the transfer to be canceled:
    • The date of the transfer.
      In the case of a transfer cancellation, enter the date on which the transfer to be canceled has been carried out.
    • The reason justifying this transfer. 
       

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    Fields

    The following fields are present on this tab :

    Destination

    Specify the transfer destination location.

    This information is compulsory.

    The financial site is displayed for information purposes. It cannot be modified.

    • Transfer date (field TRFDAT)

    This is the date at which the transfer is recorded. This date is mandatory for a transfer. It is displayed on the corresponding PHYAFFGEO event(s).
    If the transfer is canceled, this date is not mandatory. It is used to filter the transfers to be canceled.

    • Cancellation (field CCLTRF)

    This help is common to the single and mass transfer processings.
    When it is activated, this indicator enables to cancel the last transfer.

    • In individual process mode, it can be activated only if the physical element has already been subject to one or more transfers. It will search the event corresponding to the last transfer and load the original allocations of the physical element before this last transfer. 
    • In mass process mode, it can always be entered. In order to filter physical elements to cancel, you can enter the date on which this transfer has been performed and the location and reason chosen during this transfer.

    Help common to the unit and mass disposal processes. 

    This field displays the transfer reason.

    • In case of a transfer, this information is mandatory.
    • If the single transfer is canceled, this information is not mandatory.
    • If the mass transfer is canceled, this information is used as a filter for the transfers to be canceled.

    Options

    • Simulation (field FLGSIM)

    This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database.

    Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0.

    The impact of the processing on the physical elements can be viewed in the log file displayed at the end of the processing.

    • Log (field FLGTRC)

    Check this box to view, at the end of the process, a detailed report of the process carried out.
    This log file displays the value of the different parameters applied during the execution of the processing and the detail of the previous and new values of the updated physical elements. It displays the rejection reason for all the non processed elements.

    The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu.

    SEEINFOThis setup is only used upon an actual processing.When the processing is launched in simulation, the processing report is automatically displayed.

    Close

     

    Tab Extended selection

    Presentation

    This tab contains multiple lines, each used to enter a selection criterion. 
    Each criterion is linked to the next using the following operators: And, Or.

    To enter a selection criterion:

    1/ Enter or select using the Selection icon, the field in the PHYELT physical elements table, which contains information to which the selection is applied.

    2/ Then select the operator: 'Any', 'Equal', 'Different', 'Greater than', 'Greater than or equal', 'Less than', 'Less than or equal', 'Like'.
    The 'Like' operator is valid only for numeric fields. It allows the use wild cards.

    3/ Enter a value. When the values are included in a local menu or table (miscellaneous table, common table or accounting table...), click the Selection icon to display the available values.

    You can also:

    • enter the criteria as an Expression. Click Fields from the Actions icon to display and select fields in the PHYELT physical elements table,
    • enter a selection formula by calling the Formula editor.

    SEEINFO The selection options are the same as those used in the standard Advanced selection function. For further information, see the documentation onADONIX objects ergonomics. 

     

    Fields

    The following fields are present on this tab :

    Block number 1

    Grid

    • Fields (field FLD)

    Use the look-up icon to select a field from the Fixed assets table.

    • Memo (field PAR)

    Select this checkbox to save this search option.

    Block number 2

    • Expression (field EXP1)

    Use this field to enter an expression for the selection criteria.

    This criterion is added to the previous criteria by the link AND.

    The expression cannot contain fields from a table other than the Fixed assets table. These can be indexed.

    • Memo (field PAREXP)

    Select this checkbox to save this search option.

     

    Processing description

    Transfer process

    A geographic location transfer is made according to following conditions, depending on the situation:
    • The physical element is not assigned to an asset:
      • The transfer of the physical element is immediate.
    • The physical element is assigned to an asset:
      • If the new location is attached to the same financial site, the transfer is immediate.
      • If the new location is attached to a different financial site, the transfer is held until the transfer is validated at the asset level.
    When other physical elements are attached to the asset, you must perform one of the following operations at asset level in order to validate the transfer:
    • Unlink the physical element(s) that are not impacted by the transfer from the asset and validate the transfer to the asset.
    • Split the asset in order to perform the transfer to the asset linked to the transferred physical element.
    • Perform the transfer from the asset: in this case, all physical elements attached to the asset are transferred.
    Validating the transfer results in:
    • The update of the physical element with the newly entered allocations.
    • The generation of a Geographic transfer event (PHYAFFGEO). Two events are generated when the location transfer concerns a financial site (one for each site).
      You can inquire events in the Events Journal window, which can be accessed from the Other info tab.

    Transfer cancellation process

    The transfer is canceled, depending on the cases, according to the following terms:
       
    • The physical element is not attached to an asset: the physical element is updated with its previous assignments upon the last transfer.
    • The physical element is attached to an asset having a pending transfer movement: the movement is deleted.
    • The physical element is attached to an asset with no pending movement: This transfer cancellation is held until validation of the asset transfer.

    The validation of a transfer cancellation triggers the generation of a geographic transfer cancellation event (PHYAFFGEO). Two events are generated when the transfer leads to a financial site change (one for each financial site).

    You can inquire events in the Events Journal window, which can be accessed from the Other info tab.

    Batch task

    This function can be run in batch mode, but no dedicated standard task is delivered to run it.

    Specific Buttons

    Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.

    The STD memo code is associated with the screen and is loaded immediately when you open the function.

    For more information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

    Click this action to enter a Memo code to load the settings associated with the code.

    Click this action to delete a Memo code.

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation