Human Resources administration > Payroll > Payslips > Tools > Total recalculation 

Use this function to recalculate the totals of a set of employees according to several criteria.

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    Entry screen

    Presentation

    1. You must select the payslips before starting the recalculation of the payroll totals.

    2. You can launch the recalculation of the payroll totals in simulation mode or in real mode.

    • To launch the recalculation of payroll totals in simulation mode, select the Simulation check box: the system propagates the added value of the total from a payroll to another.
    • To launch the recalculation of the payroll totals in simulation mode, do not select the Simulation check box: the system recalculates the value added to the total according to the payroll history and the setup of the headings.

    3. Specify the totals to be recalculated by entering their codes in the Totals to be recalculated table.

    4. If you want to recalculate totals with the same frequency, select the By frequency check box and do not enter total codes in the table.

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    Fields

    The following fields are present on this tab :

    Criteria

    • All companies (field ALLCPY)

    Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

    Alphanumeric characters used to identify a company in a unique manner.
    It is possible to define one or several sites within the same company.
    It is possible to define a company as not being a legal company (then, it serves for reporting purposes only).

    • All sites (field ALLFCY)

    Select this check box to include all sites. To run this process for a single site, leave clear.

    This number is used to identify the site in a unique way.
    A site belongs to only one company.
    A site can represent a geographical location (plant, company, etc. ) or a responsibility center.

    SEEWARNING All operating management actions are carried out from a site.

    It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations.

    • field WFILLER

     

     

    • All departments (field ALLSRV)

    If this box is checked, the processing is launched for all departments (otherwise, they have to be specified).

    This code is used to identify the service for which the processing must be launched. 
    You can assign a default service to each user.

    • All profiles (field ALLPRF)

    If this box is checked, the processing is launched for all profiles (otherwise, they have to be specified).

    This code is used to identify the employee profile for which the processing must be launched.
    You can assign a default profile to each user.

    • Registration start (field MATDEB)

    This field defines the selection ranges of the registration numbers to be processed by the function.

    • Registration no. end (field MATFIN)

     

    This code is used to identify the employee population for which the processing must be launched.

    • Other criterion (field CRI)

    You can select a criterion or enter a formula to complete the selection criteria.

    • Payroll date start (field DATPAYSTR)

    No help linked to this field.

    • Payroll date end (field DATPAYEND)

     

    Options

    • Payroll recalculation (field CAL)

    If the total is populated by a new heading, a recalculation of the total with a payroll recalculation must be launched. The recalculation of the payroll does not modify the payslip.
    If the "Payroll recalculation" option is not selected, the total is calculated according to the setup defining the transfer of the headings into the total. The amount of each heading is not recalculated.

    • Simulation (field SIM)

    When this box is checked, the operation is not really executed, but only simulated. The resulting detailed trace file describes what would have been performed if the operation had not been executed in this mode.

    Total recalculation

    • By frequency (field FLGPER)

     

    • Totals frequency (field CUMPER)

     

    Grid Totals to be recalculated

    No help linked to this field.

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    Specific Buttons

    Is used to retain the criterion values entered, by assigning a name to the memo. Note that the STD memo, if it exists, is automatically recalled at function launch.

    Is used to recall an existing memo.

    Allows the deletion of an existing memo.

    Error messages

    In addition to the generic error messages, the following messages can appear during the entry :

    Incorrect period

    The end date of the payroll period is prior to its start date.

    Tables used

    SEEREFERTTO Refer to documentation Implementation