Adjustments @ L.V. Expertise X3

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Use this tab to enter the employee ID, their contract and the pay date on which the adjustment must be taken into account.

The "Site" and "Department" fields correspond to that of the last active contract.
The "Period" and "Adjustments" fields are defined in the "Extraction periods" function for the corresponding site.

The selected pay date determines which date populates the "Site" and "Department" fields.

Entry screen

Presentation

Use this tab to view the list of adjustments entered for a pay date.

Adjustment dates must correspond to the adjustment period defined in the "Extraction periods" function based on the pay date and the site of the activity period.

In case of event entry on activity periods linked to sites different from the header, the corresponding table lines are grayed out and in bold.

Fields

The following fields are present on this tab :

Block number 1

Employee ID (field REFNUM)

Employee for whom to do the adjustment.

Family name first name (field NAM)

Contract (field CTRNUM)

The employee's contract number corresponds to one of their contract chronos.
To inquire the various contracts of an employee, it is necessary to select the following elements:

The employee's ID number
The requested document type

Pay date (field PYRDAT)

This date is used to identify the pay which is to be adjusted.

Site (field FCY)

This field indicates the site of the last active contract at the chosen pay date.

Department (field SRV)

Period from (field DATDEB)

This field indicates the extraction period defined for the pay date and the company or the site concerned by the slip. This field is used in the "Extraction periods" function.

Period to (field DATFIN)

Month end (field FMOIS)

Adjustment from (field REGDEB)

These fields indicate the adjustment period linked to the site of the header. It is used in the "Extraction periods" function.

Adjustment to (field REGFIN)

Table

Start date (field STRDAT)

Date on which the event starts. This date must be included in the adjustment period defined in the "Extraction periods" function.

End date (field ENDDAT)

Event (field TIM)

Event code which defines the activity (or inactivity) type of the employee on the current range.

Suspension (field TYPPGN)

Specify whether it is an initial leave or an extension of an initial leave.

AM/PM (field LEADAY)

Specify whether the employee is absent in the afternoon or in the morning or the entire day.
The half-day must be entered on a separate line.

Start time (field STRTIM)

Definition of the time range and of the possible break time for the time line being entered, provided that entering the time ranges is authorized for the event.

End time (field ENDTIM)

Break (field BRKTIM)

Nature of activity (field NATCOD)

Definition of the nature of activity for the time line being entered, provided that entering the nature of activity is authorized for the event.

No. of days (field NBRDAY)

Event duration in number of days.

No. of hours (field NBRHOU)

Event duration in number of hours.

Day/night (field DAYNGT)

If the event manages the day types (day/night), this field will be initialized based on the current nature of activity.

Day type (field TYPDAY)

If the event manages the activity types, this field is updated based on the 'day type' data which are specified in the nature of activity set in the week type attached to the employee.

field QTY1

If the event manages the natures of activity, this field will be initialized by the corresponding quantity from the current nature.

field QTY2

field FLD1

If the event manages the natures of activity, this field will be initialized by the corresponding data from the current nature.

field FLD2

Comment (field CMT)

Descriptive comment of the event which may be printed on the payslip depending on the pay variable setup.

Signature (field STAFLG)

Signature which accepts event entry.

Example: Manager's signature if the employees enter theirleaves and absences.

The update of this field can be done bythe Signature field and can be conditioned by the functional authorization management.

Distribution (field DSP)

The analytical breakdown of times may correspond to an analytical allocation key or may be entered either in percentage of hours (Percentage button), or in volume of hours (Hours button).

Arrival (field CTRDAT)

This field indicates the start date of the activity. By default it is "invisible" and cannot be entered based on the setup in the "Time entry transactions" function.

By default, the start date of the activity is initialized based on the end date of the event. The user can decide to assign the entered event to another active period by right-clicking.

SEEINFO When creating, modifying and deleting an activity period in the "Contract" function, a warning message appears to inform the user of the update of the activity periods.

Message appearance conditions: events occurring after the new activity period start date exist and the user has chosen to display the activity periods (Input, Output) in at least one time entry transaction.

Departure (field SCTRDAT)

This field indicates the activity end date. By default it is "invisible" according to the setup in the function "Time entry transactions".

In case of successive activity periods, the activity end date is indicated. It can be empty. It is initialized according to the activity period start date.

SEEINFO When creating, modifying and deleting an activity period in the function "Contract", a warning message appears to inform the user of the update of the activity periods.

Site (field FCYT)

This field indicates the employee's site during the activity period. By default it is "invisible" based on the setup in the "Time entry transactions" function.

Service (field SRVT)

This field indicates the employee's department during the activity period. By default it is "invisible" based on the setup in the "Time entry transactions" function.