Accounting allocation modification

• Simulation (field FLGSIM)

This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database.

Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0.

• Report (field FLGETA)

This indicator can be accessed only when one or several reports are linked to the massive process. In this case, the activation of this indicator enables the user to print these reports.

• Detailed log file (field FLGDET)

A log file is automatically displayed on process completion, showing the processing parameters. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed due to an error. Assets with errors are listed with their error reason.

When this box is ticked, the log file is displayed in the form of a detailed report presenting, in addition to the information listed above, the list of assets successfully processed.

The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu.

• field FLGCPY

Help common to all the mass processings.
The grid displays the list of the managed companies for which the user is authorized.
Check a box to select the company which must be processed.
After selecting a company, all the financial sites that are linked to it are selected by default. You can selectively de-select those that are not concerned by the processing.
You can also select directly the site(s) to be processed. In that case, the company to which they are attached is automatically selected.

 When the company setupACCPERCTL - Control of accounting periods (chapter AAS, group CPT) has the value 'Yes', the company is not displayed in the list if at least one of its contexts is not synchronized with the accounting period/fiscal breakdown.The desynchronization status of a context is visible in the screenDetailed status of contexts that can be accessed from the Actions icon.In that screen, on the Calculation tab, the field Modification type has the value 'CNX' and the field Modified parameter has the value 'DESYNC'.In this case, it is necessary to launch the processing ofContexts synchronization.

• Company (field CPY)

This field displays the company code.

• field FLGFCY

The grid displays the list of the sites attached to the companies and for which the user has authorizations.
Check this box for the site to be taken into account in the processing.
After selecting a company, all the financial sites that are linked to it are selected by default. You can selectively de-select those that are not concerned by the processing.

• Company (field FCYCPY)

Identification Code for the company which the site is linked to.

• Site (field FCY)

Identification code of the site.

• Reason (field MVTTYP)

This field is used to enter the reason for an account posting change. This information is mandatory.

• Holding type (field FLGOWN)

This indicator is linked to the field that follows. It enables the user to force the value of the field when it is activated.

• Holding type (field OWNTYPD)

Help common to the single and mass processes for the account posting change.
This field enbales the user to modify the holding type of the asset or, in the case of a massive process, all the selected financial assets. Only the assets with holding type In lease contract for which no lease contract reference has been entered, can be modified. It can then take as value In property.

• Asset held for sale (field FLGSAL)

Help shared by the unit and mass processes of accounting allocation change.
When activated, this indicator is used to classify the asset or all the assets (in the case of a mass processing) as held for sale.
Use this classification to anticipate on the sale of an asset in the standard IAS/IFRS plans.
The classification date must be specified in the next field.
The classification for sales is only authorized for assets with the 'Property' holding type.
This action applies to each of the depreciation IAS/IFRS standard plans and triggers the stop of the depreciation on these plans.
The classification for sales prohibits any other business action on the asset and a fiscal year closing is unauthorized as long as the asset has not been disposed.
A classified for sale asset can be identified using the classification date displayed in the disposal information.
Classification cancellation
As long as the asset has not been disposed, the classification for sale can be canceled by unchecking this flag.
If the classification date is prior to the start date of the current period, this cancellation will be effective from the beginning of the current period.
If the classification date is later than or equal to the current period start date, the deletion will be carried out as if the asset had never been classified for sale.

• Classification date (field SALCLSDATD)

Help shared by the unit and mass processes of accounting allocation change.
The classification date can only be specified when the Asset held for sale check box is selected.
The date entered must be later than or equal to the current fiscal year start date.

Classifying an asset as held for sale stops the depreciation of the asset for each IAS/IFRS plan and changes the depreciation method to 'Residual'. If the classification date is greater than the current period end, the method will not go to 'Residual' upon closing the period containing the classification date.
A classification for sale event (FASCFS) is generated automatically.

Deleting this date cancels the classification. This cancellation will be effective at the start of the current period, if the classification date is earlier than the current period start date.
If the classification date is later than or equal to the current period start date, the deletion will be carried out as if the asset had never been classified as held for sale.

• Expected sale amount (field EXTSALAMT)

Use this field to specify the sufficient value which is expected for the sale when a sales date is entered in the Classified for sale field. It can only be accessed when the Asset held for sale option is checked.
The amount is updated automatically in the Assets function.

• Currency (field ACGCUR)

• Family (field FLGACG)

This indicator is linked to the field that follows. It enables the user to force the value of the field when it is activated.

• Family (field ACGGRPD)

Help shared by the unit and mass processes of accounting allocation change.
This field is used to specify the Group of the asset or, in the case of a mass processing, all the selected assets. If the group associations are defined for the Assetobject, entering the Familycode can determine the Accounting code.

The definition screen of the Asset groups, which can be accessed from the Jump-to icon, can be used to:
- View the values determined by the associations, for the entered group code,
- Access the entry/modification screen of the values of these associations.

• Accounting code (field FLGACC)

This indicator is linked to the field that follows. It enables the user to force the value of the field when it is activated.

• Accounting code (field ACCCODD)

Help shared by the unit and mass processings of accounting allocation change.
This field is used to specify the accounting code of the asset or, in the case of a mass processing, all the selected assets. It can be entered by hand or, if section associations have been defined for the Assetobject, loaded after entry of the family. The accounting code entered must correspond to a Fixed asset -type code defined in the table of accounting codes. It is used to deduce and load the following fields: CoA nature, CoA accountand, if the IAS/IFRS plan is managed, the fields: IAS/IFRS nature and IAS/IFRS account. If section associations have been defined for the Assetobject, the entry of the Accounting code can determine the value of different sections, including the depreciation methods.

• General account (field GACD)

Help shared by the unit and mass processings of accounting allocation change.
This field displays the CoA account, which is the accounting classification of the asset, or all the selected assets, towards the national standards. It is loaded with the CoA fixed asset account, defined at the level of the Accounting code and cannot be modified.

• CoA nature (field GACACND)

This field displays the nature of the CoA account.

• In service date (field ITSDATD)

Help shared by the unit and mass processings of accounting allocation change.

• In unit processing mode, the "Date put into service" is loaded with the one recorded for the asset.
  It can only be modified if the account posting change creates a transfer from an account In process to an account In service.
  Changing this date automatically updates the depreciation start date for the depreciated plans according to a method for which the depreciation start date is loaded with the start-up date.
• In mass processing mode, the "Date put into service" can be entered if an entry into service is detected (transfer from a "Fixed asset in progress" account to a "Fixed asset in service" account). It automatically loads, in tab "Depreciation plans", the "Depreciation start" date for each of the depreciation plans selected to be processed.
  

• IFRS account (field IASACCD)

This field displays the IAS/IFRS account, i.e. the accounting classification towards the IAS/IFRS national norms. It is loaded with the IAS/IFRS fixed asset account, defined at the level of the Accounting code it cannot be entered.

• IFRS nature (field IASACND)

This field displays the nature of the IAS/IFRS account.

• Process (field TRTFLG)

Indicator activated by double-click, which enables the user to precise the change of method generated by the modification of the account posting (Group and/or Accounting code) must be applied to the plan.

• Plan (field DPRPLND)

The code for the depreciation plan.

• Chg effective start (field MTCTIATYP)

Help common to the single and mass processes for the account posting change.
This field is used to select the date at which the change will be effective.
If the acount posting change implies changing the depreciation mode, the available selections in a unitary process depend on the depreciation start date of the asset:

• If the depreciation start date is before the start of the current financial year, the mode change can be effective on the Depreciation start date, Financial year start date or Period start date.
• If the depreciation start date is after or equal to the start of the current financial year, and before the start of the current period, the mode change can be effective on the Depreciation start date, or Period start date.
• If the depreciation start date is after or equal to the start of the current period, the mode change is automatically and necessarily effective on the Depreciation start date.

Specificities: when it corresponds to a first use, the account posting change is necessarily effective on the Depreciation start date.

In a mass process, the default effective date set up in this tab can be customized in the Control window for each asset, according to its situation.

For more details and examples on the process terms related to the effective date selection for an account posting change, see thefunction documentation.

• Rec. meth chge var (field MTCDEVADJ)

Help common to the single and mass processes for the account posting change.
This field is used to indicate how the difference will be managed on the depreciation total following an account posting change causing the change of depreciation mode.
This field can be entered if the depreciation start date is before the financial start date of the current plan, and if the effective date for the mode change is equal to the depreciation start date.
To know more about the management terms for this variance, see the documentation related to the Account posting change or Account posting change - Mass process functions.
Specificities: If the depreciation mode is IT (Ordinario / Anticipato) and the Exceptional depreciation rate is other than 0, the variance in the depreciation total cannot be processed by the Financial year exceptional charge or Period exceptional charge recovery option.

• Update-> (field STRFLG)

When set to Yes, this forcing indicator enables to force the value of the field to which it is associated.

• Depr. start (field STRDPRDATD)

Help shared by the unit and mass processings of accounting allocation change.
This field can only be entered if the Upd indicator is set to Yes.
It is used to enter the depreciation start date for the asset, or in the case of a mass process for the group of selected assets. It is mandatory that this date is greater than or equal to that of the start of the current fiscal year for the context.
In the case when the change of account posting urges the asset first use, this date is automatically revised using the depreciation start date set up for the depreciation method used.
In mass processing mode, this date is automatically loaded with the "Date put into service" entered in tab "Parameters".
Once a closing has been carried out, this date can no longer be modified.

• Current mode (field DPMO)

• Method (field DPMD)

Help common to the single and mass processes for the account posting change.
This field displays the depreciation mode, potentially defined when applying the field association following an account posting change. Otherwise, the field is left blank.
It can be entered or modified only if the Process indicator has been activated for the plan. This mode should be authorised for the related company, plan and country.

The choice of the mode is submitted to the following restrictions:

• On a French company Fiscal plan, the method can only be DF - French decreasing, or LP French straight line.
• The CA - Amortization expense / Gross value or RA - Amortization expense / Net value modes can only be used on a plan of the Accounting and fiscal context other than the Subsidy plan and only if the asset holding type is In concession. If the management mode of the concession is Transmitted by renewal, the depreciation method of the plan designated to manage the amortization expense must be:
  - SA, when it comes to renewing assets.
• The OPE - Operation Units mode can only be used on a plan belonging to the context retained for the OPE management and only if the asset has been attached to a Production workbench.

The modification of the amortization mode can lead to the modification of the Depreciation start date of the plan and its loading, according to the setup carried out at the level of the Depreciation method, either with the First use date, or with the Purchase date, or with the Posting date.

• Update-> (field ENDDPRFLG)

• Depr. end (field ENDDPRDATD)

• Current duration (field DPRDURO)

• Update-> (field DURFLG)

Upon opening the window, this indicator, if set to Yes, signals that the value of the field to which it is linked, has been updated on applying the field association. It can only be modified if the Process indicator is active. If set to Yes, the indicator enables to enter or change this value.

• Depre. durn (field DPRDURD)

Help common to the single and mass processes for the account posting change.
When the corresponding Update indicator is set to Yes, this field displays the depreciation duration defined by the field associations. This value can only be entered or modified if the Process indicator is activated for the plan and if the Update field is set to Yes.

The rules for the entry and the value of the depreciation duration are a function of the depreciation method entered:

• The duration can be entered except if the method has the value: WD (With depreciation), OU (Operation units), PI (Inflated progressive), OR (Ordinario), AN (Anticipato) or IT (Ordinario/Anticipato).
  In this case, the duration will be equal to 0 and it cannot be modified.
  If the mode has FM for value (Shapes and moulds), the duration is automatically of 3 years.
  If the mode has LG for value(Line), the duration is automatically of 1.5 year.
  If the mode has LP for value (French straight-line), and the specific rule is 12 months software, the duration is automatically of 1 year.
• It is mandatory that it is greater than or equal to 3 years for the Digressive type methods.
• If the depreciation method is a Free, method, the duration is at least equal to the minimum duration specified for this method.

• Current rate (field DPRRATO)

• Update-> (field DPRRATFLGD)

Upon opening the window, this indicator, if set to Yes, signals that the value of the field to which it is linked, has been updated on applying the field association. It can only be modified if the Process indicator is active. If set to Yes, the indicator enables to enter or change this value.

• Rate (field DPRRATD)

Help common to the single and mass processes for the account posting change.
When the corresponding Update indicator is set to Yes, this field displays the depreciation rate defined by the field associations. This value can only be entered or modified if the Process indicator is activated for the plan and if the Update field is set to Yes.

The rules for the entry of the depreciation rate are a function of the depreciation method entered:

• When one of the following modes are entered, this field cannot be entered, and the rate must be set to 0:
  CA (Amortization expense / Gross value), DA (German digressive), DE (Spanish declining), FD (French declining), DX (German mixed declining), DP (Portuguese declining), DV (Portuguese mixed declining), DI (Spanish mixed declining), FM (Shapes and moulds), LG (Line), PR (Progressive), RA (Amortization expense / Net value), RE (Residual), SA (Without depreciation), SY (Softy), UD (Declining balance), UL (Straight line), OU (Operation units)

• When the method entered has the value PI (Inflated progressive), AN (Anticipato), OR (Ordinario) or IT (Ordinario/Anticipato), it is mandatory to enter the rate.
• When the entered mode is the DB one (Belgian declining), this rate, when entered, must be higher than the linear rate and lower than the double of the straight rate.

• Update-> (field DPRRA2FLGD)

When set to Yes, this indicator enables to force the value of the field to which it is associated. It can only be modified if the Process indicator is active for the plan.

• Exc. depr rate (field DPRRAT2D)

Help common to the single and mass processes for the account posting change.

This field is linked with the management of the IT (Ordinario/Anticipato) mode. It is displayed only if the mode is allowed for company's country and can be entered only if the Maj flag is set to Yes. It is used to enter the depreciation rate used by the IT depreciation method (Ordinario/Anticipato) in order to calculate the Anticipato depreciation.

• The rate value should be lower than or equal to the depreciation rate value.
• If the asset is new, the rate can be entered only for the first three years of depreciation.
• In the case of a second hand asset, the rate can be entered only for the first year of depreciation.

• Update-> (field RSDVALFLG)

When set to Yes, this indicator enables to force the value of the field to which it is associated. It can only be modified if the Process indicator is active for the plan.

• Residual value (field RSDVALD)

Help common to the single and mass processes for the account posting change.
This field is only visible during a unitary process and can only be entered if the Upd indicator is set to Yes.
It is used to enter the residual value of the asset in another plan than the subsidy plan. The residual value must not be greater than the NV at the start of the period (or start of the financial year if the periods are not managed).

• Update-> (field ALWFLG)

Upon opening the window, this indicator, if set to Yes, signals that the value of the field to which it is linked, has been updated on applying the field association. It can only be modified if the Process indicator is active. If set to Yes, the indicator enables to enter or change this value.

• Specif. rule - fiscal help (field ALWCODD)

Help common to the single and mass process for the account posting change. 

Note on the 40% deduction [15/04/15-14/04/17] Specific rule for a French company:

To apply this rule, the purchase date must be on or before 14/04/17. If not, you receive the message "If the specific rule no longer applies at the purchase date, make sure you have the rights to apply it. Do you confirm?" You can select Yes or No to dismiss the message.

Yes: Applies the rule even if the purchase date is past 14/04/17.

No: Creation or updates are not applied and you need to change the Specific rule to None or cancel the action.

• Spc FYR rule amt (field ALWAMT)

This field is used to enter a fiscal help. The amount should be less than the net value at the period start.
Data entry is disabled for plans on which one of the following rules has been specified:

• Help 25 %, Help 50 %
• Depreciation rise 30 %
• Rate rise 30%
• Energy
• Increase of 1 of the degressivity factor
• Dedicated to research
• Press 39 bis
• 40% deduction [15apr15 - 14apr17]

• Update-> (field ACLCOEFLG)

When set to Yes, this indicator enables to force the value of the field to which it is associated. It can only be modified if the Process indicator is active for the plan.

• Acceleration coeff. (field ACLCOED)

Help common to the single and mass processes for the account posting change.
This value can only be entered if the Process indicator is activated and the Update field is set to Yes.

The depreciation accelerator coefficient is used to manage depreciation modes: Declining balance, Belgian declining, Russian straight-line, Russian declining, Russian constant and Softy Russian modes. It can only be modified for these depreciation modes.
When this factor is applied to the Belgian declining mode, it must be included between 1 and 2 and contain up to 2 decimals (examples: value 2 corresponds to 200 %; the value 1.5 corresponds to 150 %).

• Update-> (field PRATYPFLG)

Upon opening the window, this indicator, if set to Yes, signals that the value of the field to which it is linked, has been updated on applying the field association. It can only be modified if the Process indicator is active. If set to Yes, the indicator enables to enter or change this value.

• Prorata (field PRATYPD)

Help common to the single and mass processes for the account posting change.
This value can be entered only:
- If the Process indicator was activated
- If the Update field is set to Yes
-and if the amortisation method on the plan is one among the three following: UL (Straight line), UD (Declining balance) or RE (Residual).

• Fiscal year start date (field FIYSTRDAT)

This field , non modifiable, displays the financial year start date of the context which the plan belongs to.

• Period start date (field PERSTRDAT)

This field displays the period start date of the plan.

• Depre start date (field STRDPRDAT)

This field, non modifiable, reminds the user of the asset amortisation start date.

• FY depre total (field DPRCUM)

• Standard (field PLNSTD)

This field reminds the user of the accounting standard retained for the management of the depreciation plan.

• Periodic total P-1 (field PERCLOCUM)

• Fields (field FLD)

Use the look-up icon to select a field from the Fixed assets table.

• Memo (field PAR)

Select this checkbox to save this search option.

• Expression (field EXP1)

Use this field to enter an expression for the selection criteria.

This criterion is added to the previous criteria by the link AND.

The expression cannot contain fields from a table other than the Fixed assets table. These can be indexed.

• Memo (field PAREXP)

Select this checkbox to save this search option.