Individual programs

• Standard program (field TCS)

If a request has been generated for one of the training periods, this field can no longer be modified.

• Description (field DESTCS)

• Legislation (field LEG)

• Program code (field COD)

This field displays the code of the standard program. Entering a standard program makes it possible to retrieve its data (position, standard job, training periods, maximum number of hours, and so on). A confirmation message is displayed, except in creation mode where the update is made without any confirmation message.

• Description (field DESAXX)

• Short description (field SHOAXX)

• Professionalization period (field FLGPRO)

This field exists at the level of each training period request. It also serves as a selection or totaling criterion in some inquiries or editions.

If a training request exists for a training period, this field can no longer be modified.

• Employee ID (field REFNUM)

This field is mandatory. Since an individual program is specific to an employee and a contract, the contract, surname and first name of the employee are displayed.

• Last name (field NAM)

• First name (field SRN)

• Contract (field CTR)

The active contract is retrieved and the employee's attendance is checked. A choice can be made if the employee has several contracts.

• Date of contract (field CTRDAT)

• Duration (field DUREE)

This field is initialized with the value defined in the standard program. Entering a value in this field is not mandatory.

• Time unit (field UOMTIM)

The duration of the program and the choice of unit are initialized with those defined in the standard program.

• Start date (field STRDAT)

The Start date and End date fields are mandatory.

Concerning the start date, the presence of the employee is checked. An employee cannot be associated with several programs starting on the same date. The system checks whether an employee already exists on this date.

When you modify the start date, the end date is calculated according to the duration.

A warning message is displayed if the period:

• is included in the period of the associated training periods,
• includes the required start date of the associated training periods.

• End date (field ENDDAT)

• Position (field POT)

The position is initialized with the one defined in the standard program. It is possible to:

• not enter anything,
• select the position from the list of positions.

When requested skills are defined for the current position, they can be displayed in the program (provided the skills module has been purchased).

• Standard job (field JOBPOT)

The standard job is initialized with the one defined in the standard program. You can:

• Leave the field blank
• Select the standard job from the standard job list, accessed via the corresponding Selection icon.

When requested skills are defined for the current position, they can be displayed in the program (provided the skills module has been purchased).

• Other title (field DESJOB)

Nature of the parameter :

• Char : Character string
• Integer : Integer number
• Decimal : Decimal number
• Date : date
• Title : Local menu

• Tutor (field REFNUMT)

This field is optional. It is populated through selection in the list of employees. The surname and first name of the employee are displayed. The attendance of the employee is checked.

• Last name (field NAMT)

• First name (field SRNT)

• Number of maximum hours (field NBRHOUMAX)

You can use this field to enter the maximum total number of training hours for the current program.

• DIF hours (field NBRHOUDIF)

• Training period (field STG)

It is possible to select existing training periods or to create new ones via a jump.
It is not mandatory to know the training organization.

• Domain (field DOM)

• Theme (field THM)

• No. of days (field NBRDAY)

The numbers of days (planned, completed) are not displayed if the type of the training period is "Other training period".

• No. of hours (field NBRHOUIPT)

• Order (field ORDRE)

A unique order number is associated with each training period (0, 1, 2, and so on). This number is indicative.

• Outside of working hours (field FLGOWT)

• Mandat (field FLGOBG)

Each training period can be mandatory or not in the program.

• Requested date (field STRDATS)

This field is not mandatory. This is why this date remains blank after a duplication.

When modifying period dates of a program, a test on the requested start dates of the training periods lines is performed: a non-blocking message is displayed.

When modifying the requested start date, a test on the period dates of the program is performed: a non-blocking message is displayed.

A non-blocking control of the requested date is also performed against the order number of the other training periods, if the date is specified and the order number is greater than '0'. A training period with an order number greater than the other training periods has a date which is greater than the other training periods.

• Fiscal nature (field NATFIS)

This field is automatically populated with the fiscal nature entered in the training period record.

• Action category (field CATACN)

This field is automatically populated with the action category entered in the training period record.

• System used (field TYPFRT)

This field is automatically populated with the system entered in the training period record.

• Period start (field STRDATR)

The Period start and Period end fields are updated at the time of registration for the training period.

• Period end (field ENDDATR)

• Status (field STA)

There are three possible values for this field:

• 'Entered': displayed by default on line creation,
• 'Employed': updated during registration for the training period,
• 'Completed': updated when the session is closed.

• Number of days completed (field NBRDAYREAA)

The number of days completed, the number of hours worked and the number of hours outside of working hours are updated when entering absences in the registration.

• No. of hours completed (field NBRHOUREA)

The number of days completed, the number of hours worked and the number of hours outside of working hours are updated when entering absences in the registration.

• No. of hours outside of WH (field NBRHOUIPT2)

• Day total (field NBRDAYT)

Corresponds to the total number of planned training days. Only the days for training periods of "Short-term training period" type are totaled.

• Total days completed (field NBRDAYREAT)

• Total hours (field NBRHOUIPTT)

Corresponds to the total number of planned training hours. The hours of all training periods are totaled, whether they are of "Short-term training period" type or "Other training period" type.

• Total hours completed (field NBRHOUREAT)

Corresponds to the total number of training hours completed during working hours. The hours of all training periods are totaled, whether they are of "Short-term training period" type or "Other training period" type.

• Total hours outside of working hours (field NBRHOUIPT2)

Corresponds to the total number of training hours completed outside of working time. The training hours of all training periods are totaled, whether they are of "Short-term training period" type or "Other training period" type.

• Type (field PRGTYP)

• NQF level (field NQFLVL)

• Accreditation number (field ACRNUM)

• Follow-up actions (field SUIACN)

The default tracking items list is the one of the miscellaneous table 468 "Follow-up actions" whose default items have 'Yes' for value.

• Tracking date (field SUIDAT)

You can use this field to add a date for each follow-up action.

• Follow-up comment (field SUICMT)

You can use this field to add a comment for each follow-up action.

• Skill (field CPC)

Requested skills can be initialized. Click the Actions Icon, then Init skills. In such a case, skills match those skills defined in the standard job or the position of the program.

Skills can be added manually.

• Level (field LEVCPC)

When a skill is entered (and not obtained through initialization), the suggested level is the lowest one on the skill scale.

• Reference (field LEVREF)

The reference associated with the level of the evaluation scale is displayed.

• Inheritance (field ORICPC)

For each requested skill, the inheritance is displayed. The possible values are:

Folder

The skill is defined as requested at folder level. In this case, this skill is applied to all standard jobs and positions of the folder.

Group

The skill is defined for the group on which the standard job and the position of the program depend.

Profession

The skill is defined for the profession on which the standard job and the position of the program depend.

Standard job

The skill is defined in the standard job of the program.

Position

The skill is defined in the position of the program.

Manual

The skill was added by the user and does not originate from the initialization.

• Skill (field CPCVAL)

Validated skills can be initialized: click the Actions icon, then Init. skills. In such a case, skills match those skills defined in the standard job or the position of the program.

Skills can be added manually.

• Level (field LEVCPCVAL)

When a skill is entered (and not obtained through initialization), the suggested level is the lowest one on the skill scale.

• Reference (field LEVREFVAL)

The reference associated with the level of the evaluation scale is displayed.

• Source (field ORICPCVAL)

When they are initialized, the validated skills come from the employee's Careers record. For each skill, the source is displayed. The possible values are:

Assessment

The skill was validated during an assessment interview.

Program

The skill was validated during a previous program.

Training course

The skill was validated at the end of a previous training course,

Manual

The skill was entered in the employee's Careers record.

When skills are entered in the program, or when their evaluated level is modified, their source is Manual.

• Evaluated level (field LEVCPCEVA)

The evaluated level makes it possible to update the skill level of the employee throughout or at the end of the individual program.

When the evaluated level is entered, the source takes the 'Manual' value. 

• Reference (field LEVREFEVA)

The reference associated with the level of the evaluation scale is displayed.

• Date of issue (field CPCDATVAL)

The acquisition date corresponds to the date on which the skill has been validated for the current employee. It is initialized with the current date when the evaluated level is entered in the program or when a skill is added manually.

• Validation (field FLGCPE)

The "Skills validation" function makes it possible to refresh the evaluated skills levels in the current employee's Careers record. In the Careers record, the source of the updated skills takes the 'Program' value.

The 'Validation' check box indicates that the update has been made in the Careers record. This is a non-blocking function so skills levels can still be changed.

• Skill (field CPCGRA)

The skills are represented in the form of a graph that shows the variances between the skills and levels required for the standard job and position of the program and the skills that are validated and evaluated for the current employee.

• Requirements (field REQUIS)

Originates from the standard job and position defined in the current program.

• Acquired (field ACQUIS)

Originates from the current employee's Careers record or from the program if the level of a skill (evaluated level) has been updated.

The screen must be refreshed (F5) for the graph to be displayed with the last updated values.

• Request (field DEMNUM)

• Training period (field STG)

• Request date (field DATDEM)

• Status (field STA)

• Milestone (field FLGINS)

• Category (field CATFRT)

• System (field DESTYPFRT)

• Funding type (field TYPFIN)

• Organization (field ORGFIN)

• Department (field SRV)

• field RRHCMT

Field available for entering comments on the progression of the program and the decisions taken at the end of the program.