Refer to documentation Implementation
The Time posting function comprises a single screen into which you enter your filtering criteria and journal generation information.
Presentation
Use this block to filter or select employee time records:
All other fields are optional.
Use this block to specify the journal generation requirements.
The generated journal amounts will be calculated using the following formulas:
A time category that equates to a zero rate multiplier will result in a journal value of zero.
An Automatic journal entry code provides the default journal structure. Journal entry code PTE is supplied with your system and defined as the default journal in the GAUPTE - Time entry automatic journal parameter (TC chapter, PJM group).
The default journal contra account postings are to the "Labor expense account" (debit) and the "Payroll clearing account" (credit). These accounts are obtained from the Accounting code defined in the Cost type function (GESPJCC) for the cost type assigned to the Project cost type field (PJMPCC) on a time entry line.
Automatic journal variable AMTPJMTIME is supplied with your system. This variable forces posted values to use the currency rates defined on a time entry line instead of the default rates.
Close
Fields
The following fields are present on this tab :
Block number 3
Criteria
| Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox. |
| The legal company for which the employee time records are to be selected. |
| This field displays the legislation code for the country, for example FRAfor French legislation. This code is attached to a company and assigns predetermined rules and parameters necessary to fulfill country-specific legal requirements. It can include calculation rules, legal reports, legal declarations, tax management, and so on. Legislations are defined in Miscellaneous table 909. General parameters can also be defined at the legislation level. |
| Select this check box to include all sites. To run this process for a single site, leave clear. |
| The site for which the employee time records are to be selected. |
| Filter for results within a range of project codes. For a single project, enter the same project code in the From project and To project fields. The content can be one of the following:
If the value of this field includes a character such as an exclamation mark "!" this field links to the structure of the project. The character is the separator between a project code and the structure, either the project budget structure or the project operational (task) structure. For example, if a material task code is "USA-P3" and a project code is "USA12345678", this field displays a link to the project operational structure as "USA12345678!USA-P3".
|
|   |
| Select this check box to post all records linked to the selected projects. To only post records linked to the selected structure of the projects, leave this check box clear.
|
| Select this check box to include all employees. To run this process for a single or a range of employees, leave clear. |
| Filter for results within a range of employees. For a single employee, enter the same employee code in the From employee and To employee fields. The From employee and To employee fields are both mandatory. |
|   |
| Select this check box to include all currencies. To run this process for a single currency or currency group, leave clear. |
| A currency group is a set, or a group, of currencies. Currency groups are used in selection criteria for filtering currencies. |
| Use this field to filter results for a specific currency code. |
| Filter for time entry records for a specific period of time. For a single day, enter the same date in the Time entry start date and Time entry end date fields. The Time entry start date and Time entry end date fields are both mandatory. |
Generation
| Select this check box if all employee time entry records that meet the defined criteria are to be posted on a single journal. If all time entry records that meet the defined criteria are to be posted on separate, individual journals, leave clear. |
| Select this check box to generate journal entries. If you leave this check box blank the process is run in simulation mode. All time entry records that meet the defined selection criteria are detailed in the Log file with the accounting entries that will be generated. |
| The category is set up in the journal type. Actual: Active simulation/inactive simulation: |
| Use this field to select the journal status: Temporary or Final. When set to Final, the only modifications you can make on a journal are for informational purposes only or if they concern the analytical postings. The date, amounts, accounts, VAT code, and other purely accounting information can no longer be modified. |
| Each accounting journal entered is linked to a given type. The journal type corresponds to the nature of the entered posting: customer invoice, miscellaneous operations, cash receipt, etc. This information comes with management rules relating to VAT, reminders, etc. It is one of the key elements of the journal entry. The setup of the selected journal type determines if you can open or close the propagation to the manual ledgers.
|
| Enter the journal code (1 to 5 alphanumerical characters). The journal can be initialized by default based on the selected journal type. It corresponds to the accounting journal in which the entry will be recorded.
|
| This date corresponds to the date of the generated accounting postings. It must belong to a fiscal year or period that is open for all the ledger types. |
| Select this check box to generate a detailed log file of these journal postings. If you do not require a log file, leave blank. |
Close
Click the Memo action to save the current settings in a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.
|
Click the Recall action to load the criteria and generation information saved under a specific Memo code. |
Click the Del memo action to delete a specific Memo code. |