Sickness/Maternity/Paternity

• Employee ID (field REFNUM)

The ID number is the employee's unique identifier. It contains 1 to 15 characters.
It can be entered manually or left blank on creation. In which case it will be incremented automatically via a counter.

• Date (field DAT)

Indicate the start date of the Sickness / Maternity / Paternity event.

• No. (field NUM)

The order number is incremented in case of certificate duplication.
The certificate duplication is used to keep a history of modifications.

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested,
• the event date in the left-hand side of the screen.

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• Title (field CIVA)

• Name (field NAM)

This field displays the last name of the selected employee.

• First name (field SRN)

This field displays the first name of the selected employee.

• Status (field STAATT)

The certificate can display three different statuses:

• Entered: status on creation of the certificate.
• To transfer to payroll: status indicating that the elements entered must be transfered to the Employee values via the Transfer to payroll function.
• Validated: the certificate can no longer be modified.

• Rectification certificate (field FLGREG)

• Last name (field OLDNAM)

Birth name of the employee.
Maiden name of the employee.

• SS no. (field NUMSSC)

Enter the social security number of the employee.

This field is initialized by default depending on:

• the gender,
• the country, the date, the department, and the number of the city of birth.

These elements have been specified beforehand.

 The entry format of this field and its coherency control depend on the country of birth.

• SS no. 2 (field NUMSSC2)

• field ADD1

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• field ADD2

• field ADD3

• Postal code (field CODPOS)

Enter the postal code.
The entry format for this field depends on the country.

 When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

• City (field CTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Country (field CRY)

• Job (field JOB)

Job of the employee.

• From (field STRDAT)

Indicate the contribution period ranges.

• To (field ENDDAT)

• Last day (field LSTDAYDAT)

Indicate the employee's last work day.

• Reason (field GRDABS)

Indicate the suspension reason:

• Sickness,
• Maternity,
• Paternity.

• Status (field SITDATABS)

Indicate the employee's position at the suspension date.

• Still absent from work (field FLGRCV)

Check this box if the employee has not resumed work to date.

• Resumption date (field RCVDAT)

Indicate the employee's work resumption date.

• Early return (field ANTDAT)

• Part-time (field RCVMIDWRK)

If the employee resumed work but part-time, specify whether it is for medical or personal reason.
Otherwise leave the field on "No".

• General case (field FLGGEN)

Check this box if the employee benefits from the general scheme rights.

• + 200 h of work (field NBRHRSGEN)

For a general case, check this box if the employee has worked over 200 hours.

• Amount (field AMTGEN)

For the general case, indicate the contribution amount for the period specified above.

• Special case (field FLGSPE)

Check this box if the employee benefits from the special scheme rights.

• + 800 h of work (field NBRHRSSPE)

For a special case, check this box if the employee has worked over 800 hours.

• Amount (field AMTSPE)

For the special case, indicate the contribution amount for the period specified above.

• Site (field FCY)

This number is used to identify the site in a unique way.
A site belongs to only one company.
A site can represent a geographical location (plant, company, etc. ) or a responsibility center.

 All operating management actions are carried out from a site.

It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations.

• field FCYADDLIG

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• Postal code (field FCYPOSCOD)

Enter the postal code.
The entry format for this field depends on the country.

 When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

• City (field FCYCTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Telephone (field FCYTEL)

Enter the telephone number.
The entry format for this field depends on the country.

• Site tax ID no. (field FCYCRN)

Enter the national identification number issued by the INSEE.
The entry format of this site tax ID no. depends on the country code.

• Subrogation (field ENAFLG)

The Subrogation field is available only for the monthly DSN and the DSN sick leave/return.

The subrogation is managed in the following way:

If the selection criterion is All companies:

• The Subrogation field is not available.
• The system automatically populates this field with the folder default value of the SUBROG - Subrogation general parameter (PLA chapter, IJS group).
• For the processing, the system applies the lowest level of the SUBROG general parameter.

If the selection criterion is Company and All sites:

• The Subrogation field is not available.
• The system automatically populates this field with the company default value of the SUBROG general parameter.
• For the processing, the system applies the lowest level of the SUBROG general parameter.

If the selection criterion is a site or a lower criterion:

• The Subrogation field is available.
• The system automatically populates this field with the site, company or folder default value of the SUBROG general parameter.
• For the processing, the system applies what the field value indicates (None, Full or Partial).

The subrogation end date corresponds to the leave end date (default value of a subrogation end date) + the number of months specified in the NBRMONSUB - No. months subrogation calc. parameter (PAY chapter, DDC group).

 The subrogation dates are specified in the Employee data record (Payroll > Legal declarations > DSN > Leave/return declaration >Employee data).

If the subrogation information change, you must relaunch the extraction for the event of leave type and perform a cancel and replace to replace the leave that is no longer accurate.

 The system checks that the employee has sufficient seniority to benefit from the subrogation. The number of seniority months from which the subrogation can be calculated is specified in the NBRMONANC - Subrogation seniority months parameter (PAY chapter, DDC group).

• Period start (field STRSBG)

Specify the period during which the employer requests the subrogation.

• Period end (field ENDSBG)

• Account no. (field FCYBID)

Enter the bank details and the paying bank.

• Currency (field FCYCUR)

No help linked to this field.

• Description (field DESBID)

Enter the bank details and the paying bank.

• Title (field PLCREF)

No help linked to this field.

• Date (field DATREF)

• Supervisor (field FCYRPB)

Indicate the name and surname of the individual drafting the Sickness / Maternity / Paternity certificates within the company.

• Function (field FCYRPBFNC)

Indicate the function of the individual drafting the Sickness / Maternity / Paternity certificates within the company.

• Other (field FCYRPBFNC2)

• Start (field STRDATPYR)

Specify the start range of the period.

• End (field ENDDATPYR)

Specify the period end range.

• Salary (field AMTPYR)

Indicate for each pay period the employee's reference salary amount subjected to health insurance contributions.

• Contribution period 1 (field CTBPYR1)

Indicate by period the sum used to adjust the contributions.

• Contribution period 2 (field CTBPYR2)

• Absence reason (field GRDABSPYR)

If the employee did not work full time during the pay period of the current line, indicate the reason of their absence.

• No. of hours completed (field NBRHRSWRK)

• No. of equivalent hours (field NBRHRSOVR)

If the employee did not work full time during the pay period of the current line, indicate the number of hours corresponding to a full time work.

• Salary reestablished (field SALRES)

If the employee did not work full time during the pay period of the current line, indicate the amount of the reestablished salary.

• Cap (field PLFPYR)

• Salary loss (field LOSSAL)

• Currency (field CURSAL)

Specify the currency code.

• Payslip (field BUL)

Slip containing the certificate IJSS.