Automatic Order Invoicing - Implementation

Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

 MAXPD : Maximum period (companies)

General parameters

The following general parameters may change the way the function is working :

Common Data

 CTLPERINV (defined at level Company) : Invoice date control Period

 DMAXAGR (defined at level Company) : Maximum contractual period

 DMAXPAY (defined at level Company) : Maximum period (companies)

 DMAXPAYP (defined at level Company) : Maximum period (Public sector)

 FRADGI (defined at level Company) : French fiscal regulation

 NOTATI (defined at level Site) : Price / Amount +tax / -tax

 OSTCTL (defined at level Company) : Cus. author. credit ctrl level

 OSTDRAFT (defined at level Company) : Customer credit notes P/R amt.

Sales

 DACMANSAL (defined at level Site) : Default price reason - manual

 LOKORD (defined at level Site) : Order blocked if no prepayment

 OSTLND (defined at level Company) : Loan in order total

 OSTORD (defined at level Company) : On order in order total

 SALTEXINV (defined at level Site) : Invoice text position

 SALTEXLIN (defined at level Site) : Product text tracking

 SCDTUNL (defined at level User) : Authorization to unlock order

 SIVTYP (defined at level Site) : User invoice type

 TRSFAC (defined at level Site) : Auto invoice transaction

Accounting interface

Default dimensions

The default dimensions sections assignment is performed through the following codes :

(defined at level Company)

 SIH (All companies ) : Sales Invoice Header

 SID (All companies ) : Sales Invoice line

Authorizations

An authorization can be granted for this function to limit the processes to a company or a site.

Miscellaneous prerequisites

• Only totally or partially allocated orders are considered by the automatic order invoicing function. Shortages are not considered. Orders with products which are not managed in stock are invoiced as soon as there are quantities remaining to be invoiced on their lines.
  
• To be able to carry out the automatic invoicing of orders, you need to define at least one invoice type. The invoice type must use an automatic sequence number.
  
• The entry of the invoice date is submitted to an existence check in the period table and the fiscal year table. The fiscal year and the period must be open.
  
• When the approval circuit is managed (APPSOH - Order approvals management parameter), the sales orders with direct invoicing following the established approval rules are not taken into account as long as they are not Totally signed.
  
• When theCTLPERINV - Invoice date control Period(TC chapter, INV group) parameter is set to 'Yes', the creation of invoice is prohibited when there is at least one document (invoice, credit memo, debit or credit note of the Purchase or Customer A/P - A/R accounting modules) whose date is strictly later than the end date of the period where the current documents are being entered.

Tables used

The following tables are implemented by the function :