Human Resources administration > Payroll > Payslips > Payroll initialization > Automatic generation
Automatic generation
This function can be used to generate payslips corresponding to several criteria.
This function creates payslips but does notcalculate the payments.
Upon automatically generating payslip headers, the analytical dimensions are initialized with regard to what is set up in the "Acct" tab from the employee form or the contract form. If entered, the parameters defined at contract level take priority over the parameters defined at the employee form level.
Prerequisites
Refer to documentation Implementation
Screen management
Entry screen
Fields
The following fields are present on this tab :
Criteria
| Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox. |
| Alphanumeric characters used to identify a company in a unique manner. |
| Select this check box to include all sites. To run this process for a single site, leave clear. |
| This number is used to identify the site in a unique way.
It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations. |
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| If this box is checked, the processing is launched for all departments (otherwise, they have to be specified). |
| This code is used to identify the service for which the processing must be launched. |
| If this box is checked, the processing is launched for all profiles (otherwise, they have to be specified). |
| This code is used to identify the employee profile for which the processing must be launched. |
| This field defines the selection ranges of the registration numbers to be processed by the function. |
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| This code is used to identify the employee population for which the processing must be launched. |
| You can select a criterion or enter a formula to complete the selection criteria. |
| Enter a pay extraction period. The selection list contains the pay extraction periods corresponding to the pay month. The details of the pay extraction period are then displayed in the Payroll elements block. The extraction periods must be active to be selectable in the selection list. The system will create the payslips for employees whose contracts are linked to this extraction period. |
Payroll elements
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| The pay generation date in the month and year defined by the Pay month. Caution, the pay date must always be a valid date in the month and year defined by the pay month. For example, if the Pay month is February, the Pay date must be between the first and last date in February of the year specified. If the date is changed:
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| Working period corresponding with the pay date. This field defaults to the pay period date defined by the Pay month function. Pay is generated for employees present for at least one day during this period according to their arrival/departure dates. The period start/end dates for new pay is adjusted with regard to the period during which the employee was present and the pay periods already generated. |
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| Field containing the salary payment date. This field defaults to the payment date defined by the Pay month function. This date can be later than the date displayed in the field Pay date and in a different month however, if the Pay date is changed to a date later than the Payment date this field is updated automatically to match the Pay date. This date is changed automatically to match the Pay date when the parameter JPAY contains a value that results in salary payments being deferred to the following month. |
Common features
| This field contains the additional profile code if the payslip is an additional payslip.
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| Option authorizing the automatic generation of several payslips for the same pay month and for periods that could overlap. |
| If this check box is selected, the payslip is excluded from the data extraction for the generation of certificates (Job center certificate, Social Security certificate, etc.). Use this option to exclude the profit-sharing pays from these certificates. |
Close
Batch task
This function can be run in batch mode, but no dedicated standard task is delivered to run it.
Specific Buttons
Is used to retain the criterion values entered, by assigning a name to the memo. Note that the STD memo, if it exists, is automatically recalled at function launch. |
Is used to recall an existing memo. |
Allows the deletion of an existing memo. |
Error messages
In addition to the generic error messages, the following messages can appear during the entry :
Date not compatible with payroll month
The Pay date must be a valid date in the month and year defined by the Pay month. For example, if the Pay month is February, the Pay date must be between the first and last date in February of the year specified.
Payroll date outside of payroll period
The pay date entered is prior to the first day of the pay month to which has been added a margin of n days defined by the JMAX parameter.
Incorrect period
The end date of the payroll period must not be earlier than its start date.
The Payment date cannot be earlier than the Pay date
The Payment date entered must not be earlier than the date displayed in the field Pay date.
The Payment date is not in the same month as the Pay date
It is possible to enter a Payment date which is later than the date displayed in the field Pay date and in a different month. You will not be prevented from entering this date but this message will be displayed as a warning.